November 20, 2024 at 8:00 AM - Regular Meeting
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1. Call to Order
Speaker(s):
Board President
Agenda Item Type:
Procedural Item
Discussion:
Board President-Elect Bill Heimann, called the board meeting to order at 8:00 am.
Attachments:
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1.1. Roll Call
Speaker(s):
Board President
Agenda Item Type:
Procedural Item
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2. Welcome Visitors
Speaker(s):
Board President
Agenda Item Type:
Information Item
Discussion:
A visitor attended just to view the meeting.
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3. Public Comment
Speaker(s):
Board President
Agenda Item Type:
Information Item
Discussion:
No public comments provided.
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4. Consent Agenda Items
Speaker(s):
Board President
Agenda Item Type:
Action Item
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4.1. Approval of Minutes
Speaker(s):
Board President
Agenda Item Type:
Consent Item
Attachments:
()
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4.2. Cooperative Contracts
Speaker(s):
Board President
Agenda Item Type:
Consent Item
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4.2.1. Addendum to Special Buy with Voss Lighting
Speaker(s):
Board President
Agenda Item Type:
Consent Item
Attachments:
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4.2.2. Special Buy agreement with Swank Motion Pictures
Speaker(s):
Board President
Agenda Item Type:
Consent Item
Attachments:
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4.2.3. Special Buy agreement with Britannica Education
Speaker(s):
Board President
Agenda Item Type:
Consent Item
Attachments:
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5. Canvas Project Profile
Speaker(s):
Shara Johnson and Bill Schroeder
Agenda Item Type:
Information Item
Discussion:
Shara Johnson, Canvas Support Specialist, and Bill Schroeder, Canvas Support Specialist, presented the Canvas Project Profile to the board utilizing the linked presentation. Dorann Avey, Nebraska Department of Education (NDE) Digital Learning Director, attended via Zoom to present along with Shara and Bill.
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6. Petitions and Communications to the Board
Speaker(s):
Board President
Agenda Item Type:
Information Item
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6.1. Learning Community Update
Speaker(s):
Gerald Kuhn
Agenda Item Type:
Information Item
Discussion:
No update from the Learning Community.
Goals:
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6.2. NCSA - Ambassador Program Updates
Speaker(s):
Kevin Wingard, NCSA
Agenda Item Type:
Information Item
Discussion:
Dr. Kevin Wingard, NCSA Ambassador presented to the board. The NCSA Legislative Preview will be on December 11, 2024, at the NCSA office and virtually for anyone unable to attend in person.
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6.3. State Board of Education and Nebraska Department of Education Report
Speaker(s):
Shirley Vargas, NDE
Agenda Item Type:
Information Item
Discussion:
Dr. Shirley Vargas, NDE School Transformation Officer and Office Administrator provided the update to the board. Dr. Vargas reviewed the NDE Updates document.
Links:
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6.4. Association of Education Service Agency (AESA) Report
Speaker(s):
Dan Schnoes
Agenda Item Type:
Information Item
Discussion:
Dr. Schnoes provided the AESA update to the board. Dr. Schnoes is in discussion with AESA about bringing a one-day AESA-hosted event to Nebraska. The Advocacy in Action Conference will be September 17-19, 2025 in Washington, D.C. Dr. Schnoes and Dr. Polk will be attending, and it is encouraged for more administrators to attend.
Goals:
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7. Chief Executive Officer (CEO) Report
Speaker(s):
CEO Polk
Agenda Item Type:
Information Item
Discussion:
Chief Executive Officer Polk provided the attached update to the ESUCC Board.
Attachments:
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7.1. Organizational Chart
Speaker(s):
CEO Polk
Agenda Item Type:
Information Item
Discussion:
CEO Dr. Polk reviewed the attached organizational chart documents.
Attachments:
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8. Bold Step Committee Reports
Speaker(s):
Committee Chair(s)
Agenda Item Type:
Information Item
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8.1. Lead
Speaker(s):
Committee Chairs DeTurk/McNiff
Agenda Item Type:
Information Item
Discussion:
There is no update for the Lead Bold Step Committee.
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8.2. Influence & Invest
Speaker(s):
Committee Chairs Wheelock/Chism
Agenda Item Type:
Information Item
Discussion:
There is no update for the Influence & Invest Bold Step Committee.
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8.3. Advocate
Speaker(s):
Committee Chairs Harris/McGown
Agenda Item Type:
Information Item
Discussion:
Administrator Harris asked for the board to have the linked Incentive Surveys filled out by December 13, 2024. The information from the survey will be brought to the January 2025 board meeting.
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8.4. SMART
Speaker(s):
Co-Chairs Schnoes/Picquet
Agenda Item Type:
Information Item
Discussion:
Co-Chair Dr. Schnoes notified the board there are some plans to do some SMART experiments next semester with pilot ESAs outside the state of Nebraska.
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9. Committee Reports
Speaker(s):
Board President
Agenda Item Type:
Information Item
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9.1. Information Services Committee
Speaker(s):
Committee Chair(s)
Agenda Item Type:
Information Item
Discussion:
The Committee Chairperson(s) provided an update from the committee meeting held on November 13, 2024.
Attachments:
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Goals:
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9.2. Education Resources
Speaker(s):
Committee Chair(s)
Agenda Item Type:
Information Item
Discussion:
The Committee Chairperson(s) provided an update from the committee meeting held on November 13, 2024.
Attachments:
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Goals:
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9.3. Legal Committee
Speaker(s):
Committee Chair(s)
Agenda Item Type:
Information Item
Discussion:
The Committee Chairperson(s) provided an update from the committee meeting held on November 13, 2024.
Coop Director Craig Peterson reviewed his attached report. Bromms Report - Curt and Jason Bromm attended via Zoom to provide a legislative update to the board.
Attachments:
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Goals:
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9.3.1. Interlocal Agreement with Village of Ewing
Speaker(s):
Board President
Agenda Item Type:
Action Item
Attachments:
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9.4. Executive Committee Report
Speaker(s):
Board President
Agenda Item Type:
Information Item
Discussion:
The Board President provided an update from the committee meeting held on November 13, 2024.
CEO Dr. Polk notified the board if they have an affiliate chair at their ESU, the budget requests will come to the ESUCC Committees on February 26, 2025, and then move to the ESUCC Board for approval on March 6, 2025. There are still a few ESUs who have not scheduled a time for CEO Dr. Polk to go out to their ESU. The Rule 84 Meeting is on January 13, 2025, at 10am.
Attachments:
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Goals:
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9.4.1. Claims, Financial Statements, and Assets for the Months of September and October
Speaker(s):
ESUCC Treasurer
Agenda Item Type:
Action Item
Discussion:
Board Treasurer Erickson reviewed the attached Budget Summary.
Attachments:
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9.4.2. October Expenses to be paid in November
Speaker(s):
ESUCC Treasurer
Agenda Item Type:
Action Item
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9.4.3. Authorization for the CEO to pay the December bills in the absence of the December Board Meeting
Speaker(s):
ESUCC Treasurer
Agenda Item Type:
Action Item
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9.4.4. Audit Report
Speaker(s):
Board Treasurer
Agenda Item Type:
Action Item
Discussion:
The Audit Report discussion was moved after the Org Chart discussion on the agenda. Darren Osten, partner with EideBailly, attended to review the audit report with the board.
Mr. Osten reviewed the attached presentation. CEO Dr. Polk let the board know the EideBailly team had been very responsive. Business Manager Priscilla Quintana and the previous Executive Secretary Deb Hericks spent a lot of time getting requested audit information into the system. Mr. Osten and CEO Dr. Polk will meet within the next couple of weeks to talk about streamlining the audit process and becoming more efficient.
Attachments:
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10. CEO Evaluation 2024-2025
Speaker(s):
Bill Heimann
Agenda Item Type:
Information Item
Discussion:
Board President-Elect Heimann and Board Past President Dr. Schnoes met with CEO Dr. Polk to review the results of her evaluation. The board appreciates the work CEO Dr. Polk does, including connections with Senators and being an advocate for ESUs and ESUCC. CEO Dr. Polk has done a lot of good things in a short period of time.
Attachments:
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Links:
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11. ESU Share Out and New Chief Administrator Topics
Speaker(s):
Board President
Agenda Item Type:
Information Item
Discussion:
Administrator Robke: ESU 4 is up for review for accreditation next fall. There is a link on the resource page that is broken. CEO Dr. Polk will look into this and get it corrected.
Administrator Poppert: Certified is 4.25% on the base and a $100 increase on the flat rate for insurance and classified is 4.35%. Administrator Maschmann: Discussed PTO leave versus dedicated leave days. |
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12. Adjournment
Speaker(s):
Board President
Agenda Item Type:
Procedural Item
Discussion:
The board meeting adjourned at 11:55am. |
