September 5, 2019 at 8:30 AM - Regular Meeting
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1. ESU Coordinating Council Information
Speaker(s):
Board President
Agenda Item Type:
Information Item
Attachments:
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2. Call to Order
Speaker(s):
Board President
Agenda Item Type:
Procedural Item
Discussion:
Call to order at 8:30 AM.
Staff: Kraig Lofquisdt, Deb Hericks, Priscilla Quintana, Beth Kabes Guests: Karen Haase, Kyle McGowan, Keith Rohwer and Cinde Wendall
Attachments:
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3. Roll Call
Speaker(s):
Board President
Agenda Item Type:
Procedural Item
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4. Approval of Minutes
Speaker(s):
Board President
Agenda Item Type:
Action Item
Discussion:
Approval of minutes from July 31, 2019.
Attachments:
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5. ESU Share Out Topics
Speaker(s):
Board President
Agenda Item Type:
Information Item
Discussion:
ESU 16 shared that the have a Regional PLC, they are in year to. Thirteen of sixteen schools participate in this program. They separate school teachers in their grade like to work together and discuss topics. This year the teacher team itdentified their content for the year. They are driving their own PD bus. The involves about 400 teachers across ESU 16.
ESU 4 working on Educators Conference, February 14, 2020. Please come if interested. |
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6. Petitions and Communications to the Board
Speaker(s):
Board President
Agenda Item Type:
Information Item
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6.1. I Love Public Schools
Speaker(s):
Keith Rohwer and Cinde Wendall
Agenda Item Type:
Information Item
Discussion:
I love Public School were present to share updates. Kyle McGowan, Cinde Wendell, and Keith Rohwer, Ambassadors gave the Board a presentation. I love Public Schools is a collaboration of: NCSA Administrators, NCSA Ambassadors, Nebraska Publics School Advantage and I love Publics Schools. I Love Public Schools make fils to tell our story. "Seeds of Hope" (on immigration, special needs, etc) and "The Mind Inside" (on mental health) were two that areas they have previously filmed. They would like to present to ESUs superintendent meetings. They can help do screenings, create trailers, attend meetings, etc whatever they can do to help gets the stories told. They speak to community groups, meetings, winter retreats, etc wherever to tell the story. Tyler Dahlgren creates the NPSA, continues to interview schools and tweet the awesome things happening out to our schools. First Friday of every month is Feel the Love Fridays - where your shirts with pride! January 29, 2020 is the I Love Public Schools day. Their focus for 2019-2020 will be to continue to make connections, ESU messaging, NDE, local Schools - to have conversation to share the work being done in our great state. How can they assist with promoting the work of the ESUs as they travel travel the state and make connections. What are the ESU stories and who needs to hear those stories. Some ideas could be that there are 17 ESUs, Districts they serve, teachers/staff they serve, and the number of students that they serve. They would also like to create a list of direct and indirect services. What is the taxing authority of the ESUs? How has this changed/diminished in the last 10 years? Superintendents/Principals needs to be talking the value that they receive from the services the ESUs give them and help to save schools money. "In the absence of knowledge, people make up their own!" We need to celebrate our successes. Asking for feedback does this Board have for them to help us tell our story. Create a strong message about how ESUs save their schools money. Technology services that ESUs provide is huge; data centers, emails, etc. ESUs 3 for example serves 105,000 daily that go through their data center. Info graphics, SIMPL services, stats, etc ESUs share out with Senators, communities, etc to get message out. I love publics schools mission to to promote the schools in NE. Suggest to write an editorial to local papers on our purpose. School boards need make sure their Boards know what their ESUs do for their schools which will then get out to patrons and educate the public. ESUs are the best kept secret in NE.
Attachments:
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Links:
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6.2. State Board of Education and Nebraska Department of Education Report
Speaker(s):
Nebraska Department of Education
Agenda Item Type:
Information Item
Discussion:
Russ Masco, NDE was present to shared he is now under a new office but he will remain being the NDE Liasion for all things ESUCC. He will be working on talking points and they will be out in the near future. Jeremey Henneger will be sharing changes in the assessment world at PDO. He will also be traveling the state to share with schools. Kim Larsen will be doing a breakout on community engagement at PDO. Lane Carr will be talking about Comhrehensive Needs Assessment and also doing a mini training for the EBA Reviewers at PDO as well. Jolene Palmer will be discussing School Safety work with SDA. Kim Snyder will be sharing about the NLLN during SDA as well. Admin Days was changed around due to flooding, Russ shared the documents for the reception that will be held at Lucky Bucket on September 10 from 4:00-6:00 PM. Discussion regarding the updating of the NDE Strategic Plan. They are working to make the strategic more manageable. Russ Masco is working to get those leadership individuals involved in the new work being done for the Innovation Grant. Russ Masco will see what/if any discussion NDE has had on the LR63: ESU Study.
Links:
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6.2.1. Strategic Planning Process
Speaker(s):
Board President
Agenda Item Type:
Information Item
Attachments:
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6.3. Association of Education Service Agency's Report
Speaker(s):
AESA Representative
Agenda Item Type:
Information Item
Discussion:
Executive Director shared that there will be a regional synposium in October 14-16 in Minneapoiis, MN. The annual AESA Conference will be held in Phoenixl, AZ on December 4-7. We will be sending a team to Washington DC for the Call to Action meeting.
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6.4. Learning Community Update
Speaker(s):
Dave Patten
Agenda Item Type:
Information Item
Discussion:
Not present to report.
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7. Executive Reports
Speaker(s):
Board President
Agenda Item Type:
Information Item
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7.1. Executive Director Report
Speaker(s):
Executive Director Lofquist
Agenda Item Type:
Information Item
Discussion:
Executive Director shared the LR 63 continues to be discussed. The hearing will be Friday, October 4. ESUCC has hired Minh Vu for the SRS Helpdesk, he will also be our communications and marketing specialist for ESUCC. Executive Director shared updates about the SRS upgrade in July. The team continues to work to get fixes into the system. They hope to complete these fixes in the next couple of weeks. Working to identify the big issues and fixes those priority issues first. Please attend PDO next week, please join your staff. Executive Director shared that October 1-2 at LPs will also be the Rule 84 meeting, must have a representative if administrator can not be there.
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7.1.1. ESUCC Redesign: Update
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Links:
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7.1.1.1. ESU Standards
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
Committee Chairs shared the update with the Bold Step 1: ESU Standards. Document attached shares the aggressive timelines to get this through the approval process. They have came up with four domains that our work will all fit into. These align with other standards to become a better improvement system for the ESUs. They plan to have a feed back loop to get feedback, looking for content and concepts. They would like to have a revised draft back to Committee/Board in October. Then they will gather affiliate feedback. Hoping to have processed finalize in February. Redesign Groups
Links:
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7.1.1.2. Joint Decision Making Parameters
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
Committee Chair shared the their Bold Step 2 is to develop standards for joint decision making parameters between ESUCC and NDE. NDE has updated their strategic plan and stakeholder engagement to be more pro-active than reactive.
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7.1.1.3. SIMPL Inventory
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
Committee Chair shared that they meet occasionally to discuss the SIMPL process. SIMPL allows the system to house all the services ESUs, ESUCC, NDE that we support our schools. Will continue to work during PDO to update the SIMPL system with the most accurate services.
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7.1.1.4. Value-Add Metric
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
Committee Shared their work with Bold Step 3 creating a value metric that can support the ESUs mission. This committee will be meeting in the near future. They will use this information to share with Senators to share "our story."
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7.1.1.5. Value Proposition
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
Committee Chair shared they finalized their work in January 2019. This process created our "elevator speech".
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7.2. Executive Committee Report
Speaker(s):
Board President
Agenda Item Type:
Information Item
Discussion:
President shared that Executive Committee now includes the FAB Committee so all budget related items will be part of this committee.
Attachments:
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7.2.1. Approve Claims, Financials Statements, and Assets for Month of June/July
Speaker(s):
Committee Chair
Agenda Item Type:
Action Item
Discussion:
Board Treasurer reviewed the claims, financials statements, and assets for month of June/July.
Attachments:
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7.2.2. Approval of July Expenses to be paid in August.
Speaker(s):
Committee Chair
Agenda Item Type:
Action Item
Discussion:
Board Treasurer reviewed expenses for June/July expenses. total expenses $469,145.11.
Attachments:
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7.2.3. Approve ESUCC Budget for 2019-2020
Speaker(s):
Treasurer
Agenda Item Type:
Action Item
Discussion:
Recess meeting at 10:00AM
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7.2.4. Approval of FINAL ESM payment before 9/30/19
Speaker(s):
Committee Chair
Agenda Item Type:
Action Item
Discussion:
Treasurer explain the last payment for ESM to be mailed before September 30, 20129.
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7.2.5. Approval of other payments prior to September 30, 2019
Speaker(s):
Committee Chair
Agenda Item Type:
Action Item
Discussion:
Board Treasurer explain the expenses that need to be paid in September prior to October board meeting.
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7.2.6. Recommend Approval of Union Bank and Trust as the official depository of the ESUCC for 2019-2020
Speaker(s):
Committee Chair
Agenda Item Type:
Action Item
Discussion:
Board Treasurer discussed Union Bank and Trust as the official depository of the ESUCC for 2019-2020.
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7.2.7. Approval of Executive Director Evaluation
Speaker(s):
President
Agenda Item Type:
Information Item
Discussion:
President reviewed the Executive Director Evaluation tool that would be used going forward for the Executive Director evaluation. A review of the timeline for the process was completed.
Links:
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7.2.8. Approve Home Base for Staff
Agenda Item Type:
Action Item
Discussion:
Committee discussed the location of all ESUCC staff. A document showing locations was shared with the Board. It was noted that some changes will be made in the next few months. Beth Kabes and Rhonda Eis will begin working from home. An updated document will be presented at the next meeting.
Attachments:
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7.2.9. Approval of Attorney 2019-2020
Speaker(s):
Board President
Agenda Item Type:
Action Item
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7.2.10. Approve Distance Learning Director for 2019-2020
Speaker(s):
Board President
Agenda Item Type:
Action Item
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8. Public Comment
Speaker(s):
Board President
Agenda Item Type:
Information Item
Discussion:
No public comment.
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9. Recommendations from Standing Committees and Project Reports
Speaker(s):
Board President
Agenda Item Type:
Information Item
Attachments:
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9.1. Information Services Committee
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
Committee Representative shared discussions in committee. Technology hardware has been moved to ESU 3 environment. By hosting this is at ESU 3, it will save ESUCC money in the future. Discussed the new upgraded with SRS and issues that staff are currently working through issues. Hoping to have issues address within two weeks. Mihn Vu has been hired for the Helpdesk position with additional communications and marketing for all ESUCC added to his job description. ESUCC has been given the next stage of the Innovation grant for 1.5 million for the next two years. Scott Isaacson will be the program director as he was with the DETAILS grant. TLT has two special projects/materials Acquisition part of the MSA that are before the board. Digital Age Pedagogy is for additional work for OER resources. OverDrive project proposal would provide a professional development library for ESUCC staff. Both proposal will go before the TLT Affiliate next weekend and if approved will be brought back to the ESUCC for approval in October.
Attachments:
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9.2. Education Resources
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
Chair gave an updated on discussions in committee. Discussed the SRS updated system and concerns. Hoping to have this major issues done within a couple of weeks. High Quality Instructional Materials with Cory Epler was discuss. Cory will be ask to present at the next committee meeting. Discussed these resources align with what is happening within the OER. Please register to attend PDO next week.
Attachments:
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9.3. Legal Committee
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
Committee Chair shared discussions in committee. Reviewed COOP contracts to be approved. Staff provided reports to committee. Discussions about LB 519 regarding incentives for Distance Education classes to sunset in 2020. Need review and Senator support. Will continue to discuss this within the coming months. Bromm's were present to share thoughts on upcoming legislative session and hearings. Bromm's will continue to meet with Senators and discuss LR63.
Attachments:
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9.3.1. Approve Interlocal with City of Ainsworth
Speaker(s):
Committee Chair
Agenda Item Type:
Action Item
Discussion:
Committee shared details on the Interlocal with Ainsworth.
Links:
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9.3.2. Approve Contracts/Addendums signed by Executive Director for Months May - August
Speaker(s):
Committee Chair
Agenda Item Type:
Action Item
Discussion:
Committee Chair shared details on contracts that were approved in May-August.
Attachments:
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9.3.3. Approve Annual Buy Terms and Conditions
Speaker(s):
Committee Chair
Agenda Item Type:
Action Item
Discussion:
Committee Chair shared details on the annual buy bids and terms.
Attachments:
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9.3.4. Approve Special Buy Agreement with Nearpod
Speaker(s):
Committee Chair
Agenda Item Type:
Action Item
Discussion:
Committee Chair shared details on contract with Nearpod.
Attachments:
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Links:
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10. NEW ESU Chief Administrators
Speaker(s):
Executive Director Lofquist
Agenda Item Type:
Information Item
Discussion:
President invites new administrators to ask questions of the Board. Executive Assistant to send out committee membership. When does the process for redrawing boundaries start. November 2020. KSB to share the interactive with ESUCC Board. US Census due December 31, 2020. This is also the time you can change your number of Board members. Staff certificate that is not renewed but is in que at the Department, can she still provide services. Under the guidance of a teacher but you can not pay her. This is a third party vendor. Contact Clayton Waddle for more information/help. Discussed the ESU that are at the max of levy. Majority are at the max or close to max. Cash reserves continues to be look at by Senators. Which cash reserve is the 50%. It is 50% of budget amount. Discussions of valuations went down this year. Discussion of using cash reserve as part of budget. Necessary cash reserve is within the allowable limit (less than 50%).
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11. Adjournment
Speaker(s):
Board President
Agenda Item Type:
Procedural Item
Discussion:
Meeting adjourned at 12:07 PM.
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