May 7, 2019 at 9:30 AM - Coop Committee Meeting
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1. Call to Order
Speaker(s):
Committee Chair
Agenda Item Type:
Procedural Item
Discussion:
Meeting called to order at 9:30 a.m.
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2. Roll Call
Speaker(s):
Committee Chair
Agenda Item Type:
Procedural Item
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3. Agenda Item
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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3.1. Coop Strategic Plan
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
Monthly Zoom meeting will be this week
Links:
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3.1.1. Approve Multi State Annual Buy Interlocal
Agenda Item Type:
Action Item
Discussion:
Meeting was held Feb. 26th with Equal Level and KSB. An Inter-local agreement has been put together and reviewed by staff. This Inter-local agreement will be presented to this committee for review. Admin Fees from other state sales will be split 2% to member state and 3% to ESUCC. It is too early to determine what pricing will look like due to different shipping costs. Concern was raised with the possible increased workload on Coop staff, it was noted that ESUCC staff will not field calls from other state member schools. Questions have been raised as to how this line item bid will "compete" with other AEPA products. Coop staff will be present at the AEPA meeting next week and will have the opportunity to have conversations with other states.
Links:
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3.2. Recommend approval to authorize Executive Director to approve/sign contracts during the months of May, June, July, August
Agenda Item Type:
Action Item
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3.3. Approve Special Buy contract extension with Softchoice
Agenda Item Type:
Action Item
Attachments:
()
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3.4. Approve Special Buy contract extension with SupplyWorks DBA Home Depot Pro.
Agenda Item Type:
Action Item
Attachments:
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3.5. Approve Special Buy contract with JourneyEd
Agenda Item Type:
Action Item
Attachments:
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3.6. Approve Special Buy contract with Renaissance Learning Inc.
Agenda Item Type:
Action Item
Attachments:
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3.7. Approve Special Buy contract extension with Voss Lighting
Agenda Item Type:
Action Item
Attachments:
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3.8. Approve Special Buy contract extension with Scholastic
Agenda Item Type:
Action Item
Attachments:
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3.9. Approve Special Buy Addendum with Securly
Agenda Item Type:
Action Item
Attachments:
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3.10. Approve Special Buy contract with Sadoff E-Recycling and Data Destruction
Agenda Item Type:
Action Item
Attachments:
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3.11. Approve AEPA IFB 2019.5 Contracts
Agenda Item Type:
Action Item
Attachments:
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3.12. Approve School Food Service Supply Agreement and Authorization to sign
Agenda Item Type:
Action Item
Attachments:
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3.13. Approve School Food Service Intent to Participate for 2020-21 and beyond.
Agenda Item Type:
Action Item
Attachments:
()
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3.14. Program Updates
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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3.14.1. Annual/Paper Buy
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
Annual Buy recap
Total number of aggregated orders sent were 3609. It was noted that sales are down $2,220.86 from last year. 2019 - $2,280,138.82 2018 - $2,282,359.68 2017 - $2,407,565.41 It was noted that overall sales for the current year (2018-2019) are down 1.5 million dollars as compared to 2018-2018. Executive Director Ludwig noted that Paper sales were up, however, the number of school purchasing dropped. The increase in paper sales was higher due to the higher cost of paper this year. |
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3.14.2. Specials Buys
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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3.14.3. AEPA
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
The board reviewed a letter from Tammy Hurst and George Wislon of AEPA.
It was noted that the AEPA is reviewing financials and may need to increase fees. |
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4. Next Meeting Agenda Items
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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5. Adjournment
Speaker(s):
Committee Chair
Agenda Item Type:
Procedural Item
Discussion:
Meeting adjourned at 10:00 a.m.
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