April 3, 2018 at 11:00 AM - Coop Committee Meeting
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1. Call to Order
Speaker(s):
Committee Chair
Agenda Item Type:
Procedural Item
Discussion:
Meeting called to order at 11:02 a.m.
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2. Roll Call
Speaker(s):
Committee Chair
Agenda Item Type:
Procedural Item
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3. Agenda Item
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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3.1. Consent Items
Speaker(s):
Committee Chair
Agenda Item Type:
Consent Agenda
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3.1.1. Approve AEPA extension with Astro Turf
Agenda Item Type:
Consent Item
Attachments:
()
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3.1.2. Approve Special Buy contract with Securly Inc.
Agenda Item Type:
Consent Item
Attachments:
()
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3.1.3. Approve Special Buy contract with BetterLesson
Agenda Item Type:
Consent Item
Attachments:
()
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3.2. Program Updates
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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3.2.1. Annual/Paper Buy
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
Paper Buy closed on March 14 and on March 21 we sent 268 Paper orders to Brown & Saenger in the amount of $852,084.76. Brown & Saenger reported they received the orders via cXML without any errors. This is $61,825.60 more than 2017 totals and still down $73,619.87 from 2016 totals. 2017 - $790,259.16 and 2016 - $925,704.63
It was noted that schools are using less paper. |
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3.2.2. Specials Buys
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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3.2.3. AEPA
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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3.3. Future Efforts
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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3.3.1. Yearly Sales Comparison
Agenda Item Type:
Information Item
Discussion:
The committee reviewed sales comparisons between 2016 and 2017
It was noted that some AEPA program sales are decreasing: Impact for AEPA included Staples not being renewed (now a Special Buy), across the board most vendors were down to include CDW-G $278,000, MNJ $42,000, School Specialty $219,000 and two vendors that had increased sales to include Mackin $5,375 and WTI/Tremco $557,000. Special Buys, Food, and Custodial categories stayed about the same and Paper/Annual Buys were down $245,806.80 for the 2016-17 year. |
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3.3.2. Coop Advisory Meeting - April 27th
Agenda Item Type:
Action Item
Discussion:
At the April 27th meeting, the group will decided if they want to continue having the Coop Advisory meetings or to discontinue those meetings, and just continue with the monthly Coop meetings for ESUs/schools.
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3.3.3. Coop Strategic Plan
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
Executive Director will be meeting with Coop staff on May 15th to review data and discuss strategic planning.
Links:
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4. Next Meeting Agenda Items
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
Committee with meet at 10:15 a.m. on May 1st by Zoom.
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5. Executive Session
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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6. Adjournment
Speaker(s):
Committee Chair
Agenda Item Type:
Procedural Item
Discussion:
Meeting adjourned at 11:30 a.m.
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