October 18, 2023 at 7:00 PM - Regular Meeting

1. Call to Order

2. Roll Call

3. Pledge of Allegiance

4. Approval of Minutes

4.A. Minutes of the September 13, 2023 Public Hearing on the 2023-2024 Tentative Budget.

4.B. Minutes of the September 13, 2023 Special Board Meeting.

4.C. Minutes of the September 20, 2023 Regular Board Meeting. 

5. Public Comment

6. Payment of the Bills

6.A. Approve operating expenses of $166,596.41, payroll expenses of $240,939.51, Special Reserve expenses of $24,573.85, for a total monthly expense of $432,082.77.

7. Treasurer's Report

7.A. Review Financial Reports

8. Executive Director's Report

8.A. Library Activity Statistics

8.B. Monthly Program Statistics

8.C. Library Highlights

9. Secretary's Report

10. New Business

10.A. Motion to Discuss the 2023-2024 Niles Maine District Library Levy Ordinance Draft options.

10.B. Motion to Discuss the Truth in Taxation Hearing Date

10.C. Motion to Approve Treasurer Botello's Recommendation to Renew the Library's Matured Investments. 

10.D. Motion to Approve Resolution 23-02 Allowing the Board Secretary to Have Temporary Custody of Verbatim Recordings and Minutes of Closed Sessions of the Board Outside of the Main Office of the Library.

10.E. Motion to approve the recommended salary range for the Executive Director position from $120,000-$140,000.

10.F. Motion to approve $15,081.00 to Oak Brook Mechanical Services from the Capital Expenditures Special Reserve fund for the budgeted replacement of the Variable Frequency Drive for the AHU-2 Supply Fan.

10.G. Motion to approve $16,813.00 to Hayes Mechanical from the Capital Expenditures Special Reserve Building fund for the budgeted replacement of Chilled Water Pump #1 & $11,779.00 also to Hayes Mechanical from the Capital Expenditures Special Reserve Building fund for the emergency replacement of the Triple Duty Valve for Chilled Water Pump #1 should it be necessary during the replacement of Chilled Water Pump #1.

11. Unfinished Business

11.A. Motion to Approve the Updated Pricing Proposal from the Library's Roof Consultant, Building Envelope Consultants for the Roof Refurbishment Project and to Authorize a Pre-Payment Impress Check Totalling $17,500.00 for Phases One (A&B) and Two. (Last approved at the August 19th 2020 Regular Board Meeting Agenda Item 11.A.)

12. Executive Session

12.A. Motion to enter executive session to consider the following topics:

1. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body. (ILCS 120/2 (c) (1)
2. Collective negotiating matters between the public body and its employees or third party representatives, or deliberations concerning salary schedules for one or more classes of employees. (ILCS 120/2 (c) (2)
3. Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by section 2.06. (ILCS 120/2 (c) (21)

13. Action, if any, on closed session items.

14. Other

15. Adjournment