April 21, 2021 at 7:00 PM - Virtual Regular Board Meeting
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1. Call to Order
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2. Roll Call
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3. Pledge of Allegiance
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4. Approval of Minutes
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4.A. Approve the Minutes of the Regular Board Meeting of March 17, 2021
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5. Public Comment
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6. Trustee Reports
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6.A. President
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6.B. Trustees
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6.C. Treasurer
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6.C.1) Review Financial Reports
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7. Payment of the Bills
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7.A. Approve operating expenses of $197,765.71, payroll expenses of $267,864.14, for a total monthly expense of $465,629.85
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8. Director's Report
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8.A. Discussion of Board orientation process
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9. Communications
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9.A. Patron Suggestions
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9.B. Monthly Communications
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10. New Business
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10.A. MOVE the Library Board of Trustees award a $716,400 contract from the Library's Special Reserve Fund to Complete Building Maintenance Co. to remove and replace the Library roof.
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10.B. MOVE the Library Board of Trustees award a contract not to exceed $34,231.25 from the Special Reserve Fund to replace the Watchfire Electronic Message Board (EMC) to Aurora Sign Company to install LED back lighting and replace the EMC on the Library's monument sign
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10.C. Move the Library Board of Trustees approve the appointment of and payment to Fleck's Landscaping in the amount of $6,140, $6,290, and $6,440 for 2021, 2022, and 2023 respectively for summer landscaping maintenance services
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10.D. MOVE the Library Board of Trustees approve the appointment of and payment to Lauterbach & Amen, LLP in the amount of $9,500 to perform the audit of the Niles-Maine District Library as of and for the year ending June 30, 2021
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10.E. MOVE the Library Board of Trustees approve the appointment of and payment to Murphy & Miller, Inc. in the amount of $6,870 for the purchase and installation of the specified Carrier air conditioning unit for the IT IDF closet for the switching gear in the Commons
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10.F. MOVE that the Library Board of Trustees approve hiring a new Administrative Assistant at an annual salary of $48,000, with three weeks of vacation time and to begin with three days of sick time.
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10.G. MOVE the Library Board of Trustees award a contract for $56,556.54 to be paid from the Special Reserve Fund to Telcom Innovations Group for the acquisition and installation of a Mitel Voice Over Internet Protocol (VoIP) replacement phone system.
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10.H. MOVE that the Library Board of Trustees approve the purchase of an additional pinwheel shelving unit from Library Furniture International at a cost not to exceed $7,557.00
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10.I. Executive session for the purposes of discussing the performance of specific employees of the Niles-Maine District Library; and to review the executive session minutes for approval and consideration of release
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10.J. Possible action following the Executive Session
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10.K. Discussion with possible action of swearing in of trustee(s)
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11. Other
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12. Adjournment
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