Public Meeting Agenda: April 27, 2023 at 9:00 AM - Regular Meeting

1. CALL TO ORDER/QUORUM

2. PLEDGE OF ALLEGIANCE

3. INVOCATION

4. OATH OF OFFICE - KATHRYN DENNIS SPEAR

5. PUBLIC COMMENTS

6. MEETING MINUTES

7. APPROVAL OF TRAVEL

8. FINANCIAL REPORT

8.A. DISBURSEMENTS

8.B. LICENSES

8.C. PROGRESS PAYMENTS

8.C.1. ANDERCORP, LLC / 22-EN-05

SHED 53 - OCEAN AERO IMPROVEMENTS - $ 271,819.68

8.C.2. BALCH & BINGHAM, LLP / 18-FD-04

YILPORT LITIGATION - $ 28,768.95
MDOT PROPERTY - $ 2,878.75
FILL PERMIT CHALLENGE - $ 4,817.50
GENERAL LEGAL SERVICES - $ 26,976.70
WHARTON SMITH - $ 6,016.00

TOTAL BALCH & BINGHAM - $ 69,457.90

8.C.3. DIGITAL ENGINEERING / 17-EN-04

HURRICANE ZETA SHED 50 ROLL-UP DOORS (FEMA) - TASK 14 - $ 2,618.00
HURR ZETA STONE/EROSION REPAIRS (FEMA) - TASK 20 - $ 2,462.00
HURRICANE ZETA SHED 50 REPAIRS (FEMA) - TASK 21 - $ 12,360.25
10 YEAR MAINTENANCE DREDGING PERMIT - TASK 24 - $ 8,511.00

TOTAL DIGITAL ENGINEERING - $ 25,951.25

8.C.4. DREDGING PROFESSOR, LLC / 23-EN-03

DEEPENING & WIDENING CONSULTING - $ 360.00

8.C.5. MP DESIGN GROUP / 22-EN-02

ACCESS ROAD PROJECT (MARAD) - $ 14,105.93

8.C.6. MP DESIGN GROUP / 23-EN-01

GENERAL ENGINEERING - WORK ORDER 1 - $ 3,760.00
REEFER PLUG ELEVATION (FEMA) - WORK ORDER 2 - $ 2,863.75
PAVING - TRAILER LANDING GEAR - WORK ORDER 3 - $ 35,093.13

TOTAL MP DESIGN GROUP - $ 41,716.88

8.C.7. SOUTHERN EARTH SCIENCES / 21-EN-04

SHED 50 - RENOVATIONS - $ 2,800.00

8.C.8. WSP / 22-EN-04

STRATEGIC MASTER PLAN - $ 7,838.50

8.D. REQUESTS FOR CASH

8.D.1. RESTORATION AGREEMENT RFC #342

ELEY GUILD HARDY - $ 17,512.40
WHARTON SMITH - $ 490,006.53

TOTAL REQUEST FOR CASH #342 - $ 507,518.93 AS "OTHER FUNDING" SOURCE - MSPA

9. OLD BUSINESS

9.A. (MG) APPROVAL OF AMENDMENT NO. 1 TO CONTRACT NO. 20-OP-05 WITH ROTOLO CONSULTANTS INC. (RCI)

Description: The Rotolo Consultants Incorporated (RCI) contract for Landscape Maintenance will expire on June 30^th 2023. This contract offers an option to extend for two additional years, upon approval. The proposed annual fees for the upcoming FY2024 and FY2025 are included with the contract amendment, which is attached to Boardbook. Staff recommends approval of Amendment No.1 to the standard agreement for Landscape Maintenance Contract No. 20-OP-05 as presented.

9.B. (MG) APPROVAL OF AMENDMENT NO. 1 TO CONTRACT NO. 020-OP-04 WITH THE MARITIME DEFENSE STRATEGY, LLC (MDSI)

Description: The Maritime Defense Strategy LLC (MDSI) contract for Security Compliance Consulting will expire on June 30^th 2023. This contract offers an option to extend for two additional years, upon approval. The proposed annual fees for the upcoming FY2024 and FY2025 are included with the contract amendment, which is attached to Boardbook. Staff recommends approval of Amendment No.1 to the standard agreement for Security Compliance Consulting Contract No. 20-OP-04 as presented.

9.C. (JN) ACCEPTANCE OF THE 2023 STRATEGIC MASTER PLAN AS PRESENTED BY WSP, INC.

Description: We are asking for the Board's approval and acceptance of the Strategic Master Plan, as recently presented and completed by WSP, Inc.

9.D. (JB) APPROVAL OF MODIFICATION NO. 2 TO CONTRACT NO. 22-EN-04 WITH WSP, INC.

Description: This agenda item seeks Board approval for Modification No. 2 to service contract 22-EN-04 with WSP USA Inc. This modification extends the terms of the contract until June 30, 2023, to allow for project billing and closeout. Staff recommends approval.

9.E. (JB) APPROVAL OF AMENDMENT NO. 4 TO TASK ORDER 9 UNDER CONTRACT 16-HUD-031 WITH ELEY GUILD HARDY

Description: We're seeking Board approval for Amendment No. 4 to Task Order No. 9 under Contract 16-HUD-031 with EGH for architectural services on the Ocean Enterprise Facility. This modification is a housekeeping item which will transfer funds from unused allocated inspection fees to the construction administration fee category. Staff recommends approval as presented.

9.F. (JB) APPROVAL OF CHANGE ORDER NO. 2 UNDER CONTRACT NO. 22-EN-05 WITH ANDERCORP

Description: We are seeking Board approval of Change Order #2 for interior and exterior enhancements as requested by leasee, OceanAero. The change order encompasses extending the front (north) entrance of the building and the required enhancements to structure and building systems to achieve the desired esthetic. Total requested Change Order No. 2 increases the contract amount by $648,033.52 and increases contract days by 54 days. Staff recommends approval of the change orders as presented.

10. NEW BUSINESS

10.A. (EL) APPROVAL OF AN AGREEMENT WITH KLDISCOVERY FOR LEGAL ASSISTANCE SERVICES

Description: MSPA staff seeks retroactive Board approval of an agreement with KLDiscovery to provide discovery review, processing and hosting services related to Yilport litigation. KLDiscovery assisted Balch & Bingham in reviewing for relevance and de-duplicating thousands of documents responsive to the Yilport Public Records Request and Discovery Demands and continues to host those documents. The agreement was entered into between the MSPA and KLDiscovery on August 8, 2022 and costs were not anticipated to exceed $50,000. Prices for KLDiscovery services are outlined in the agreement and total costs have recently exceeded $50,000, thus staff is requesting Board approval of the agreement.

10.B. (JB) APPROVAL OF WORK ORDER NO. 4 TO CONTRACT NO. 23-EN-01 WITH MP DESIGN GROUP

Description: This agenda item seeks Board approval for Work Order No. 4 to Contract 23-EN-01 with MP Design Group. Work Order 4 provides engineering services required for the USM/NOAA Deep Water Pier Project, and has a not to exceed amount of $867,085.00. Staff recommends approval as presented.

10.C. (JB) AUTHORIZATION TO ADVERTISE FOR BID THE WEST PIER LANDING GEAR

Description: This agenda item seeks Board approval to advertise and solicit bids for the "West Pier Landing Gear" project. The work of the project includes all labor, materials and equipment required for the construction of concrete parking pads for trailer landing gear. The engineering work and bid documents have been prepared by MP Design Group. Staff recommends authorization to solicit this bid be approved as requested.

10.D. AMENDED: (JN) AUTHORIZATION TO ISSUE A RFP FOR BUSINESS DEVELOPMENT SERVICES

April 27, 2023 at 9:00 AM - Regular Meeting

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