August 25, 2022 at 9:00 AM - Regular Meeting
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1. CALL TO ORDER/QUORUM
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2. PLEDGE OF ALLEGIANCE
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3. INVOCATION
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4. PUBLIC COMMENTS
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5. MEETING MINUTES
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6. APPROVAL OF TRAVEL
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7. FINANCIAL REPORT
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7.A. DISBURSEMENTS
Description:
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7.B. LICENSES
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7.C. PROGRESS PAYMENTS
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7.C.1. BALCH & BINGHAM, LLP / 18-FD-04
GENERAL LEGAL SERVICES - $ 9,783.75 YILPORT LITIGATION - $ 1,614.80 MDOT PROPERTY PURCHASE - $ 235.00 EUTAW CONSTRUCTION CO. - $ 653.75 TOTAL BALCH & BINGHAM - $ 12,287.30 |
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7.C.2. DIGITAL ENGINEERING / 17-EN-04
GENERAL ENGINEERING - TASK 1 - $ 13,012.50 E PIER ROAD IMPROVEMENTS - TASK 9 - $ 890.00 HURRICANE ZETA SHED 50 ROLL-UP DOORS - TASK 14 - $ 988.00 HURR ZETA ARMORING STONE/EROSION REPAIRS - TASK 20 - $ 11,063.00 HURRICANE ZETA SHED 50 REPAIRS - TASK 21 - $ 3,527.50 10 YEAR MAINTENANCE DREDGING PERMIT - TASK 24 - $ 2,478.00 EAST PIER RAIL REPAIRS - TASK 25 - $ 1,602.00 TOTAL DIGITAL ENGINEERING - $ 33,561.00 |
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7.C.3. DNA UNDERGROUND, LLC / 22-EN-01
COTTON COMPRESS SITE IMPROVEMENTS - $ 26,511.65 |
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7.C.4. MP DESIGN GROUP / 22-EN-02
ACCESS ROAD PROJECT (MARAD) - $ 120,881.44 |
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7.C.5. SOUTHERN EARTH SCIENCES / 21-EN-04
COTTON COMPRESS SITE IMPROVEMENTS - $ 641.50 WEST PIER DRAIN INLET REPAIRS - $ 1,471.00 SINK HOLE REPAIRS - $ 537.00 TOTAL SOUTHERN EARTH SCIENCES - $ 2,649.50 |
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7.C.6. WARREN PAVING, INC. / 22-EN-03
PAVEMENT & MAINTENANCE REPAIRS - $ 144,805.32 |
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7.C.7. WSP / 22-EN-04
STRATEGIC MASTER PLAN - $ 34,898.50 |
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7.D. REQUESTS FOR CASH
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7.D.1. RESTORATION AGREEMENT RFC #328
WHARTON SMITH - ($ 113,805.59) ($ 113,805.59) ADDING BACK TO HUD FUNDS FOR OEF FUME HOODS TOTAL REQUEST FOR CASH #328 - (113,805.59) |
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7.D.2. RESTORATION AGREEMENT RFC #329
WHARTON SMITH - $ 113,805.59 $ 0.00 HUD $ 113,805.59 AS "OTHER FUNDING" SOURCE - USM WITH GCRF FUNDS TOTAL REQUEST FOR CASH #329 - $ 113,805.59 |
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7.D.3. RESTORATION AGREEMENT RFC #330
WHARTON SMITH - $ 25,283.22 $ 0.00 HUD $ 25,283.22 AS "OTHER FUNDING" SOURCE - USM WITH GCRF FUNDS TOTAL REQUEST FOR CASH #330 - $ 25,283.22 |
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7.D.4. RESTORATION AGREEMENT RFC #331
ELEY GUILD HARDY - $ 652.50 $ 0.00 HUD $ 652.50 HUD FUNDING TOTAL REQUEST FOR CASH #331 - $ 652.50 |
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7.D.5. RESTORATION AGREEMENT RFC #332
CH2M HILL - $ 13,139.43 $ 0.00 HUD $ 13,139.43 "AS OTHER FUNDING" SOURCE - MSPA TOTAL REQUEST FOR CASH #332 - $ 13,139.43 |
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7.D.6. RESTORATION AGREEMENT RFC #333
ELEY GUILD HARDY - $ 26,722.50 WHARTON SMITH - $ 113,847.32 WHARTON SMITH - $ 546,763.68 $ 140,569.82 HUD $ 546,763.68 AS "OTHER FUNDING" SOURCE - MSPA TOTAL REQUEST FOR CASH #333 - $ 687,333.50 |
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8. OLD BUSINESS
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8.A. (JB) APPROVAL OF THE FOLLOWING CLOSEOUTS AND DE-OBLIGATIONS WITH DIGITAL ENGINEERING UNDER CONTRACT 17-EN-04:
MODIFICATION 1 TO WORK ORDER 7 - < $41,234.00> MODIFICATION 1 TO WORK ORDER 10 - < $7.50 > MODIFICATION 1 TO WORK ORDER 19 - < $1,547.00>
Description:
The following agenda items request the closeout and de-obligation of funds. All work has been completed and accepted:
Digital Engineering Modification No. 1 Work Order No.7 provided for services relating to the Preliminary Engineering Study (PES) for the conversion of Shed 53 to a cold storage facility. The de-obligated amount for this modification is $41,234.00. Digital Engineering Modification No. 1 Work Order No.10 provided for services necessary for the preparation of a Preliminary Engineering Study (PES) for the East Pier Expansion project. The de-obligated amount for this modification is $7.50. Digital Engineering Modification No. 1 Work Order No.19 provided surveys of five (5) separate land parcels needed for the purchase agreement. The de-obligated amount for this modification is $1,547.00. |
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8.B. (JB) APPROVAL OF CHANGE ORDER NO. 3 WITH WARREN PAVING, INC. UNDER CONTRACT NO. 22-EN-03
Description:
This agenda item seeks Board approval of a proposed Change Order to the Warren Paving "Pavement Maintenance and Repairs" contract. This Change Order is to cancel Work Oder No. 1 for repairs to Copa Blvd driveway. Work was done by the Port's Operations Department prior to award of the contract and Work Order No. 1. The de-obligated amount for this Change Order is $41,490.00.
It is recommended that Change Order No. 3 be approved as submitted. |
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8.C. (JB) APPROVAL OF MODIFICATION NO. 15 TO THE SUB-RECIPIENT AGREEMENT UNDER CONTRACT NO. R115-06-02
Description:
The approval of Modification No. 15 is a housekeeping issue. Modification No. 15 increased the Subrecipient Agreement by $750,000, with GCRF funds, to continue CH2MHill's program management services related to the Ocean Enterprise Facility, the permitting effort for deepening and widening the Channel, and the completion of the design of the tugboat berth. No CDBG funding was added.
The $750,000 increase to CH2MHill Contract No. 518-C was approved by the Board at the May 28, 2021 meeting and signed off on by MDA, but the Modification Signature Sheet for Contract No. R115-06-02 was never brought before the Board, yet signed and vetted by MDA. We are requesting Board approval of Modification No. 15 to the Subrecipient Agreement - Contract No. R115-06-02 at this time for record-keeping purposes. |
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8.D. (JB) APPROVAL OF MODIFICATION NO. 16 TO THE SUB-RECIPIENT AGREEMENT UNDER CONTRACT NO. R115-06-02
Description:
Modification No. 16 reallocates $27,416.73 from the "Administrative" budgeted line item to the "Construction" budgeted line item. This will zero out the "Administrative" remaining balance and increase the "Construction" remaining balance to a total of $141,222.32. There is a zero dollar change to the grant funds.
It is recommended that the Modification No. 16 to Contract R115-06-02 be approved as submitted. |
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9. NEW BUSINESS
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9.A. (JN) APPROVAL FOR PROFESSIONAL SERVICE AGREEMENT FOR CONSULTING SERVICES WITH STERLING SOLUTIONS.
Description:
This agenda item seeks Board approval for a Professional Services Agreement with Sterling Solutions for consulting services related to the potential construction of a blast freezer / cold storage facility. Sterling will perform a Market Analysis, Site Evaluation, Warehouse Operator Assessment and Financial Analysis for the potential facility and will deliver written findings, reports and summaries to the MSPA. Fees for these professional services will not exceed $74,000.00. Estimated duration for the work is 12-16 weeks.
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10. ENGINEERING UPDATE
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11. OPERATIONS REPORT
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12. EXECUTIVE DIRECTOR'S REPORT
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13. GENERAL COUNSEL'S REPORT
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14. MDA COMMENTS
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15. COMMISSIONERS' COMMENTS
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16. EXECUTIVE SESSION - LEGAL AND REAL ESTATE MATTERS
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