Public Meeting Agenda: October 28, 2021 at 1:00 PM - Regular Meeting

1. CALL TO ORDER/QUORUM

2. PLEDGE OF ALLEGIANCE

3. INVOCATION

4. PUBLIC COMMENTS

5. FY 2021 AUDIT PRESENTATION - KIM MARMALICH, AVL

6. MEETING MINUTES

7. APPROVAL OF TRAVEL

8. FINANCIAL REPORT

8.A. (DW) AUTHORIZATION TO ACCEPT THE FY2021 AUDIT AS PRESENTED

8.B. DISBURSEMENTS

8.C. LICENSES

8.D. PROGRESS PAYMENTS

8.D.1. BALCH & BINGHAM, LLP / 18-FD-04

GENERAL LEGAL SERVICES - $ 22,623.88
COTTON COMPRESS REMEDIATION - $ 117.50
FILL PERMIT CHALLENGE - $ 352.50
MDOT PROPERTY PURCHASE - $ 13,195.25

TOTAL BALCH & BINGHAM - $ 36,289.13

8.D.2. CYPRESS ENVIRONMENT & INFRASTRUCTURE

COTTON COMPRESS REMEDIATION PROJECT - $ 28,405.00

8.D.3. DIGITAL ENGINEERING / 17-EN-04

GENERAL ENGINEERING - TASK 1 - $ 56,583.10
PORT OF GULFPORT ACCESS ROAD - TASK 13 - $ 187.50
HURRICANE ZETA ROLL-UP DOOR REPAIRS - TASK 14 - $ 2,016.50
HURRICANE ZETA TIMBER PIER REPLACEMENT - TASK 15 - $ 1,697.00
HURRICANE ZETA FENCING REPAIRS - TASK 16 - $ 3,372.00
HURRICANE ZETA E PIER UTILITY REPAIRS - TASK 17 - $ 1,943.00
MDOT PROPERTY PHASE 1 ENVIRONMENTAL ASSESSMENT - TASK 18 - $ 1,889.50

TOTAL DIGITAL ENGINEERING - $ 67,688.60

8.D.4. KIRK L. LADNER EXCAVATING CONTRACTORS, INC. - 21-EN-05

COTTON COMPRESS REMEDIATION PROJECT- $ 28,530.00

8.D.5. RAY C. WEAVER MECHANICAL CONTRACTORS, INC. - 21-EN-06

EAST PIER UTILITY REPAIRS PROJECT- $ 53,773.32

8.D.6. SOUTHERN EXTERIORS FENCE CO. / 21-EN-07

HURRICANE ZETA FENCING REPAIRS - $ 56,684.03

8.E. REQUESTS FOR CASH

8.E.1. RESTORATION AGREEMENT RFC #298

ELEY GUILD HARDY - $ 53,149.70
MSPA - $ 13,676.90
WHARTON SMITH - $ 946,128.53

TOTAL REQUEST FOR CASH #298 - $ 1,012,955.13

8.E.2. RESTORATION AGREEMENT RFC #299

CH2M Hill - $ 41,037.42

TOTAL REQUEST FOR CASH #299 - $0.00 HUD & $ 41,037.42 AS "OTHER FUNDING"
SOURCE - MSPA

8.E.3. RESTORATION AGREEMENT RFC #300

WHARTON SMITH - $ 110,008.18

TOTAL REQUEST FOR CASH #300 - $ 0.00 HUD & $ 110,008.18 AS "OTHER FUNDING" SOURCE - USM WITH GCRF FUNDS

9. OLD BUSINESS

9.A. (SM) AUTHORIZATION TO AWARD A CONTRACT FOR WASTE DISPOSAL SERVICES

Description: On Wednesday, September 8, 2021 at 3:00 PM, the MSPA received and opened sealed bids for the Trash Disposal Services Provider RFP 22-FD-03. A total of 2 (two) bids were received and evaluated. Proposals were submitted by Waste Management and Mark Dunning Industries, Inc. The evaluation documentation for these bids were in Board Book for your review. It is the recommendation of staff that a contract be awarded to Mark Dunning Industries, Inc. for the Trash Disposal Services Provider RFP.

This contract will not have an amount because it is based on the amounts listed on the proposal form (page 5 of their proposal). Since the amounts may fluctuate from time to time, we will pay them based on actual quantities used.

9.B. (NF) APPROVAL OF CHANGE ORDER NO. 9 WITH WHARTON SMITH, INC. UNDER CONTRACT NO. 020-HUD-049

Description: We are requesting approval of Change Order #9 for Wharton Smith Inc under contract 020-HUD-049 for Miscellaneous Finish Changes, a Smoke Containment System revision, and an additional handrailing on the Cooling Tower NOAA Platform. The cost of this change is $11,638.36 and no additional days. The revised contract value will increase from $31,718,567.60 to a new value of $31,730,205.96.

9.C. (JW) APPROVAL OF CHANGE ORDER NO. 1 WITH SOUTHERN EXTERIORS FENCE CO. UNDER CONTRACT NO. 21-EN-07

Description: This agenda item seeks Board approval of a proposed Change Order No. 1 to Southern Exteriors Fence Company for work relating to the Hurricane Zeta Fencing Repair project. This is a final closeout type change order, and the purpose is to reconcile and adjust final quantities of the existing line items of work. The change order results in a decrease in contract value of $795.70. The revised and final contract amount is $186,925.20.

It is recommended that Change Order No. 1 be approved as submitted.

9.D. (JW) APPROVAL OF A NOTICE OF COMPLETION WITH SOUTHERN EXTERIORS FENCING CO. UNDER CONTRACT NO. 021-EN-07

Description: All work associated with the Hurricane Zeta Fencing Repairs project has been completed in accordance with the plans, specifications, and requirements of the contract documents. The work has been reviewed by staff and the engineering team, and all has been found to be complete and in compliance with the terms of the project.

It is recommended that the project be accepted as complete and a Notice of Completion issued to the contractor, Southern Exteriors Fence Co.

9.E. (JW) APPROVAL OF CHANGE ORDER NO. 1 WITH RAY C. WEAVER MECHANICAL CONTRACTORS UNDER CONTRACT NO. 021-EN-06

Description: This agenda item seeks Board approval of a proposed Change Order No. 1 to Ray C. Weaver Mechanical for work relating to the East Pier Utilities Repair project. This is a final closeout type change order, and the purpose is to add 59 additional days to the project performance period. Revised completion date is established as October 8, 2021. The change order does not modify or adjust the contract price. Final contract amount remains at $56,603.50.

It is recommended that Change Order No. 1 be approved as submitted.

9.F. (JW) APPROVAL OF A NOTICE OF COMPLETION WITH RAY C. WEAVER MECHANICAL CONTRACTORS UNDER CONTRACT NO. 021-EN-06

Description: All work associated with the East Pier Utilities Repair project has been completed in accordance with the plans, specifications, and requirements of the contract documents. The work has been reviewed by staff and the engineering team, and all has been found to be complete and in compliance with the terms of the project.

It is recommended that the project be accepted as complete and a Notice of Completion issued to the contractor, Ray C. Weaver Mechanical Contractors.

9.G. (JW) APPROVAL OF MODIFICATION NO. 1 UNDER WORK ORDER NO. 18 WITH DIGITAL ENGINEERING UNDER CONTRACT NO. 017-EN-04

Description: This agenda item seeks Board approval of a proposed Modification No. 1 to Work Order No. 18 of our professional services agreement with Digital Engineering for the environmental due diligence work associated with the potential purchase of several parcels of property. The purpose of this Modification is to increase the scope of work to include performing a Phase II Environmental Site Assessment of the Recognized Environmental Condition areas that were identified during the completed Phase I assessment. The proposed not to exceed fee for the work is $217,746.00. All work will be billed in accordance with the approved fee schedule of the master services agreement.

It is recommended that the Modification No. 1 be approved as submitted.

9.H. (JW) APPROVAL OF MODIFICATION NO. 2 UNDER WORK ORDER NO. 2 WITH DIGITAL ENGINEERING UNDER CONTRACT NO. 017-EN-04

Description: This agenda item seeks Board approval of a proposed Modification No. 2 to Work Order No. 2 of our professional services agreement with Digital Engineering for the east pier fender system repair and replacement project. The purpose of this Modification is to formally and administratively close-out the Work Order and to de-obligate the remaining fund balance. The de-obligated amount for this modification is $23,720.50.

It is recommended that the Modification No. 2 be approved as submitted.

9.I. (JW) APPROVAL OF MODIFICATION NO. 2 UNDER WORK ORDER NO. 3 WITH DIGITAL ENGINEERING UNDER CONTRACT NO. 17-EN-04

Description: This agenda item seeks Board approval of a proposed Modification No. 2 to Work Order No. 3 of our professional services agreement with Digital Engineering for the Shed 16 building modifications and repair project The purpose of this Modification is to formally and administratively close out the Work Order and to de-obligate the remaining funding balance. The de-obligated amount is $87,867.50.

It is recommended that the Modification No. 2 be approved as submitted.

9.J. (JW) APPROVAL OF MODIFICATION NO. 1 UNDER WORK ORDER NO. 6 WITH DIGITAL ENGINEERING UNDER CONTRACT NO. 017-EN-04

Description: This agenda item seeks Board approval of a proposed Modification No. 1 to Work Order No. 6 of our professional services agreement with Digital Engineering for the Chemours Enhancement project and the east pier wharf improvements project. The purpose of this Modification is formally and administratively close out the Work Order and to de-obligate remaining funding balance. The de-obligated amount is $88,872.75.

It is recommended that the Modification No. 1 be approved as submitted.

9.K. (JW) APPROVAL OF MODIFICATION NO. 1 UNDER WORK ORDER NO. 8 WITH DIGITAL ENGINEERING UNDER CONTRACT NO. 017-EN-04

Description: This agenda item seeks Board approval of a proposed Modification No. 1 to Work Order No. 8 of our professional services agreement with Digital Engineering for the Dole transfer dock modifications project. The purpose of this Modification is formally and administratively close out the Work Order and to de-obligate remaining funding balance. The de-obligated amount is $50,457.00.

It is recommended that the Modification No. 1 be approved as submitted.

10. NEW BUSINESS

10.A. (JW) AUTHORIZATION TO ADVERTISE FOR BID THE WAREHOUSE ROLL-UP DOOR REPLACEMENT PROJECT FROM HURRICANE ZETA DAMAGES

Description: This agenda item seeks Board approval to advertise and solicit bids for the replacement of the 23 warehouse roll-up doors that were damaged by Hurricane Zeta. The work of the project includes all labor, materials and equipment required for the removal of damaged doors and the replacement thereof with new doors. Work will also include new door framing and new door controls. The engineering work and bid documents have been prepared by Digital Engineering.

It is recommended that the authorization to solicit bids be approved as requested.

10.B. (JW) APPROVAL OF WORK ORDER NO. 20 WITH DIGITAL ENGINEERING UNDER CONTRACT NO. 17-EN-04

Description: This particular agenda item seeks Board approval of a proposed Work Order No. 20 to our Professional Engineering Services Agreement with Digital Engineering. This new work order is for needed repairs to the north harbor and west pier shorelines that were eroded and damaged by Hurricane Zeta. In addition to replacing and reshaping the shorelines with new armor stone, work will also include construction of a new concrete bulkhead type wall along the north harbor and will also include some associated asphalt repairs. Estimated design engineering cost not to exceed for this work order is $221,536.00 All work will be billed in accordance with the approved fee schedule of the master service agreement.

It is recommended that Work Order No. 20 be approved as submitted.

10.C. (NF) AUTHORIZATION TO ADVERTISE FOR ELEVATOR MAINTENANCE
SERVICE

Description: Our current elevator maintenance service contract expires in February of 2022. We are requesting authorization to issue an RFP for those services.

October 28, 2021 at 1:00 PM - Regular Meeting

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