November 19, 2020 at 1:00 PM - Regular Meeting
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1. CALL TO ORDER/QUORUM
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2. PLEDGE OF ALLEGIANCE
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3. INVOCATION
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4. PUBLIC COMMENTS
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5. FY20 AUDIT PRESENTATION - KIM MARMALICH, AVL
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5.A. AUTHORIZATION TO ACCEPT THE FY2020 AUDIT PRESENTATION AS PRESENTED
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6. MEETING MINUTES
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7. FINANCIAL REPORT
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7.A. DISBURSEMENTS
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7.B. LICENSES
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7.C. PROGRESS PAYMENTS
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7.C.1. BALCH & BINGHAM, LLP / 18-FD-04
GENERAL LEGAL SERVICES - $ 42,473.00 ACTIVITY RESTORATION - $ 528.75 SOUTHERN INDUSTRIAL CONTRACTORS - $ 2,056.25 FILL PERMIT CHALLENGE - $ 3,386.67 EUTAW CONSTRUCTION CO. - $ 19,495.68 TOTAL BALCH & BINGHAM - $ 67,940.35 |
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7.C.2. DIGITAL ENGINEERING / 17-EN-04
GENERAL ENGINEERING - TASK 1 - $ 16,323.00 E PIER EXPANSION PROJECT - TASK 10 - $ 2,097.00 COTTON COMPRESS SITE IMPROVEMENTS - TASK 12 - $ 1,712.00 PORT OF GULFPORT ACCESS ROAD - TASK 13 - $ 114,206.25 TOTAL DIGITAL ENGINEERING - $ 134,338.25 |
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7.D. REQUEST FOR CASH
RESTORATION AGREEMENT RFC # 279 CH2M HILL - $ 35,544.82 ELEY GUILD HARDY - $ 85,436.75 MSPA - $ 13,404.54 WHARTON SMITH - $ 1,299,484.76 TOTAL REQUEST FOR CASH #279 - $ 1,433,870.87 |
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8. OLD BUSINESS
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8.A. APPROVAL OF AMENDMENT NO. 18 UNDER CONTRACT NO. 518-C WITH CH2MHILL, INC.
Presenter:
Nick Foto
Description:
MSPA requests board approval of Contract Amendment 18 which requests the continuation for CH2M Hill under contract 518-C for Program Management Services. This amendment is being requested to allow CH2M Hill to continue program management services as they relate to the Ocean Enterprise Building and the deepening and widening of the federal navigation channel. This amendment requests a modification of an additional 731 days with an expiration date of December 31, 2022. This change in schedule will not change the overall contract scope or costs.
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8.B. APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN MSPA AND GULF REGIONAL PLANNING COMMISSION
Presenter:
Mel Arsenault
Description:
Port Staff is seeking Board approval of a Memorandum of Understanding between the MSPA and Gulf Regional Planning Commission ("GRPC") regarding the administration and utilization of Surface Transportation Block Grant ("STBG") funds. In December 2019, the Board passed Resolution 19-10 authorizing the MSPA to file an application for STBG funding in the amount of $250,000.00 for the purpose of completing a traffic and congestion mitigation study. The Resolution also authorized the MSPA to commit the necessary non-federal match for the study, which is $50,000.00. Finally, the Resolution stated the assurance of the MSPA to activate the project in fiscal year 2020. Due to Covid-19 issues, the timeline has been delayed into FY 2021. This MOU designates the GRPC as the Local Public Agency for the project, makes GRPC responsible for first instancing the funding, and requires GRPC to select an engineering consultant to conduct the study. Under the MOU, the MSPA will designate a Project Manager to work with GRPC and will be responsible for 20 % of the funding for the project, which is $50,000.
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8.C. APPROVAL TO WAIVE MINOR DEFECTS & INFORMALITIES ASSOCIATED WITH BIDS RECEIVED ON 10/23/20 FOR THE EAST PIER WATERMAIN REPLACEMENT & NORTH HARBOR DITCH IMPROVEMENT PROJECTS
Presenter:
John Webb
Description:
In review of the bids received on October 23, 2020, for the East Pier Watermain Replacement and North Harbor Ditch Improvements projects, it has been determined that several of the received bid packages did not include certain items required by the bid documents. Items not provided in the bids include the written certifications regarding use of resident labor, written certifications regarding use of Mississippi products over non-Mississippi products and the submission of copies of the Certificates of Responsibility for the proposed subcontractors.
These items have been reviewed, and all are deemed as informalities and minor in nature and do not affect price, time, or scope of the project. As specifically allowed and provided in the bid documents, it is recommended that the Commission formally waive these items as informalities and minor defects. |
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8.D. APPROVAL TO AWARD A CONTRACT FOR THE EAST PIER WATERMAIN REPLACEMENT PROJECT
Presenter:
John Webb
Description:
On October 23, 2020, the Mississippi State Port Authority received and opened sealed bids for the East Pier Watermain Replacement project. Three bids were received. The low bid in the amount of $88,920.00 was submitted by Moran Hauling, Inc. of Gulfport. The bids have been reviewed by staff and the engineers, and with minor exception, all was found to be in order.
It is recommended that a contract be awarded to Moran Hauling, Inc. in an amount of $88,920.00 for the repair work. |
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8.E. APPROVAL TO AWARD A CONTRACT FOR NORTH HARBOR DITCH IMPROVEMENT PROJECT
Presenter:
John Webb
Description:
On October 23, 2020, the Mississippi State Port Authority received and opened sealed bids for the North Harbor Ditch Improvements project. Two bids were received. The low bid in the amount of $514,360.50 was submitted by Moran Hauling, Inc. of Gulfport. The bids have been reviewed by staff and the engineers, and with minor exception, all was found to be in order.
It is recommended that a contract be awarded to Moran Hauling, Inc. in an amount of $514,360.50 for the work. |
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9. RESTORATION/ENGINEERING UPDATE
Presenter:
NICK FOTO/JOHN WEBB
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10. OPERATIONS REPORT
Presenter:
MATTHEW WYPYSKI
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11. GENERAL COUNSEL'S REPORT
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12. MDA COMMENTS
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13. COMMISSIONERS' COMMENTS
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14. EXECUTIVE SESSION - REAL ESTATE AND PERSONNAL MATTERS
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