April 16, 2024 at 7:00 PM - Regular Meeting

Description:  1. The meeting will be called to order at 7:00 P.M.

2. Roll will be called for the Regular Meeting of the Board of Education of Harrison School District #36.  Members will answer if they are present.

3. We will recite the Pledge of Allegiance.
 

Description:  This item on the Board of Education Agenda permits interested community members to address the Board.

Description:  Submitted to the Board of Education are the minutes of the previous meeting(s).

The Board of Education must approve these minutes with corrections if desired in order to generate the official meeting record. 

The minutes of the Board transactions then become a part of the formal District #36 records and are available for examination by District #36 residents, auditors, and State authorities.

The motion to approve Board minutes can be by voice vote.

Verify if there are any corrections.
 

Description:  This section of the Board of Education meeting provides the opportunity to share any FOIA Request(s) and/or Response(s) with all in attendance.

"The president or district superintendent shall, at each regular board meeting, report any requests made of the district under provisions of the Freedom of Information Act and shall report the status of the district’s response."  105 ILCS 5/10-16.

On March 26, 2024, the District received a FOIA request from Ms. Diane Lauten requesting material: "Lease and Maintenance / Service contract(s) (with all terms and conditions) pertaining to all copier and printer equipment used by the Harrison School District (date it was signed, list of equipment, and term of lease); and Contract(s) pertaining to any Managed Print Services program used by the Harrison School District - Current Lease/Service invoices, relating to items above from the past six months."

The District responded to Ms. Lauten on March 29, 2024, sharing the requested information of Harrison’s current copier leases and service agreements.
 
See enclosures for the FOIA request and response.


On March 27, 2024, the District received a FOIA request from Mr. Mike Powers from SMART Local 265 requesting material: "...information for the construction and/or maintenance work planned this year for any building owned or leased by your district which includes the scopes listed below. In addition, if any contracts have already been awarded, please include the names, and contact information of those contractor(s) and/or sub-contractor(s).

• HVAC (Heating, Air Conditioning, Ventilation), Exhaust Systems.
• Architectural Metals used for weatherproofing and/or ornamental purposes.
• Gutters and /or Downspouts.
• New installation and/or replacement of lockers.
• New installation and/or replacement of toilet partitions.
• Kitchen Renovations.
• Current HVAC Maintenance Contracts.

The District responded to Mr. Powers on March 29, 2024, sharing that Harrison does not have any projects planned that include the above mentioned items. The current HVAC Maintenance Contract was also shared.
 
See enclosures for the FOIA request and response.

 

Description:  The following Financial Reports are intended to provide the Board with essential information, which will enable them to exercise informed stewardship over the financial operation of Harrison School District #36.

A Budgetary Report and a Treasurer’s Report may appear solely for Board information but an Agenda of Bills and a Payroll Report must be brought before the Board for their action. 

Clarification or additional information can be provided by contacting either the Bookkeeper or the Superintendent prior to the meeting.

Reports Agenda of Bills & Payroll Do require a motion. 
Reports Budgetary & Treasurer Report do NOT require a motion.
 

Description:  The reports include the bills recommended for payment by the Board of Education.  Upon formal approval by the Board, the administration shall make payment to the appropriate parties or vendors. 

Description:  This report presents the payroll expenditures for the previous month along with the administration’s recommendation for Board approval. 
 

Description:  The Budgetary Reports reflect the transactions completed by the month, for the prior month.  These reports do not require approval.

• Cash Receipt Listing by Fund: This report shows all of the deposits/transfers done throughout the month.
• Revenue-Expenditure Summary: This report shows the current fiscal year’s budget numbers for Expenses and Revenue, the Expenses and Revenue for the month, the Expenses and Revenue for the Fiscal Year, and the percentage of the budget that has been used for the Fiscal Year.

Description:  The Treasurer’s Report provides a summary of Revenues and Expenditures for the prior month, by fund.  It also shows the balance of each Bank/Investment Account at the end of the month.

The cash-in and cash-out numbers represent liabilities from Payroll.  The liabilities are monies, such as IMRF, Annuities, Health Insurance, etc. that are deducted from paychecks and are held as "cash" until they go to the respective vendors.

This report does not require a motion.
 

Description:  The Board of Education may discuss action items prior to taking formal action.

Following the discussion, the Public Comment agenda item will give the community the opportunity to make comments prior to the Board taking action.

1. Destruction of Closed Meeting Audio Recording(s)

In accordance with Board Policy 2:220-E1, the Board should approve the destruction of closed session recording(s) that are at least 18 months old and for which approved minutes of the closed meeting already exist.  This meeting will contain the approval of the destruction of closed session recordings prior to November 1, 2022.
 

2. Approval of Seal Coating Provider for FY25

 

3. Approval of Custodial Services Provider for FY25

Description:  The administration recommends that they be given an opportunity to deal with any presented problems, complaints or suggestions of an educational nature if they have not had the opportunity to do so. Parents or community members who have a question or concern should be directed to the Superintendent as the first point of contact.  If there is no satisfactory resolution to the educational or administrative matters presented at this juncture of the Board meeting, the individual or individuals addressing the Board indeed have the right to a further Board hearing and reaction.

Board of Education Policy 2:230

Public Participation at Board of Education Meetings and Petitions to the Board

At each regular and special open meetings, members of the public, and District employees may comment to, or ask questions of, the Board of Education, subject to reasonable constraints.

The individuals appearing before the Board are expected to follow these guidelines:

1. Address the Board only at the appropriate time as indicated on the agenda and when recognized by the Board President.
2. Identify oneself and be brief.  Ordinarily, comments shall be limited to 3 minutes.  In unusual circumstances, and when an individual has made a request in advance to speak for a longer period of time, the individual may be allowed to speak for more than 3 minutes.
3. Observe the Board President’s decision to shorten public comment to conserve time and give the maximum number of individuals an opportunity to speak.
4. Observe the Board President’s decision to determine procedural matters regarding public participation not otherwise covered in Board policy.
5. Conduct oneself with respect and civility toward others and otherwise abide by Board policy, 8:30, Visitors to and Conduct on School Property. 

Petitions or written correspondence to the Board shall be presented to the Board at the next regularly scheduled Board meeting.
 

Description: 

• School Meal Counts (see enclosure)
• School Enrollment Number (see enclosure)
• PRESS Policy Updates 114 - First Reading (see enclosure)
• Statement of Economic Interest

Description:  The Board of Education Members may take this time to share information with other members of the Board and/or community members.