May 5, 2026 at 2:00 PM - District 23 Finance Committee Meeting

Description:  As required by ISBE, annual renewals with the awarded contracted food service provider are to be approved by the Board. The renewal has been included for Committee review. Following Board approval, the final paperwork will be submitted to ISBE.

Description:  Following renewal of the Food Service Management agreement, the Administration will be asking the Board to take action on the award of the 2026-27 student lunch fees as proposed in the attached summary.

Description:  Amy will provide an update regarding discussions with the Prospect Heights Park District.

Description:  The final NSSEO budget as attached (presented in April), will be brought to the May BOE meeting for approval.  There have not been any changes since our last discussion.

Description:  Legal is requesting settlement with Target Corporation for the 2021 Tax Year. The settlement is for both District 214 and District 23 and will result in a reduced taxpayer refund to Target in the amount of $29,449.

Description:  While conversations around the usage and maintenance of Patriot Park are still ongoing, they are wrapping up, The current IGA has been attached for review and will be finalized and brought to the Board for approval at the May Board meeting. 

Description: 

Currently, the Business Office follows up with families owing fees. They receive both weekly meal balance notifications, and monthly reminders to check the portal for the balances due.

Following a review of our current numbers we have sent targeted communications to the parents of the 317 students that owe fees (current/prior year registration, activity fees, and lunch balances). The current amount due reflected a total owed $55K. 

We are planning to send a second communication at the end of May as a final notice then may send remaining fees to be collected by a third party at the end of June.

Description:  Following our annual Residency data pull, we have 11 students that are currently on Registration Hold, pending verification.

Description:  As previously discussed with Finance, pricing will be held firm from the prior 2023 Window Treatment bid for the roller shades to also be installed at MacArthur. As pricing was previously approved by the Board, the contract will be issued this week in the amount of $33,000 for the purchase of MacArthur window treatments.

Description:  The Tech, Facilities, and HR team are excitedly continuing their relationship with Incident IQ with a new five-year contract, locking in lower increases and annual payments. We continue to use Incident IQ for the following tasks: incident ticketing for Tech, Facilities, and HR; asset management for Tech and Facilities; space reservation for internal building use and outside partner rental;  and on-boarding/off-boarding documentation and process flow for HR. This is our second contract with Incident IQ, and we continue to take advantage of their PD offerings, including having hosted two of their regional Lunch and Learn events here in District, to enhance our use of the suite of products. 

Description:  We are working with Empist to update our network closets as we also have our switch replacement project this summer. This work with Empist here includes new racks and stronger UPS units (needed because the new switches require more power). This will fully update and modernize our network racks and closets; this work is much less disruptive and safer to do all at once, which this allows us to do.