April 5, 2022 at 8:00 AM - Buildings & Sites Committee Meeting

Description: 

The Lost Time - Overtime Report for the month of March, 2022 has been attached fro the Committee's review.

Description:  Mike and his team worked some very long days during the Spring Break Week. In addition to the regularly scheduled "Break Cleaning" at all buildings, the following activities were completed:

• Removal of all "Masking Signage" from entryways and walls
• Removal of the middle "partition wall" and restoration of carpet, wall repair and repainting in the MacArthur library
• Installation of the Ike Sensory Path
• Program One was here to complete all exterior window cleaning and high dusting in the larger spaces throughout the District
• Honeywell completed their required fire alarm testing and maintenance
• ANSUL system testing was completed
• All water fountains were flushed and restored.
• "Door Doctors" was on site to start looking at summer work, including exterior door restoration and framework.
• DeFranco Plumbing was on site to complete their backflow testing

Description:  Mike will provide an update on Summer Work, including HVAC Phase I at MacArthur, roof repair/replacement work at Mac and Sullivan and several other scheduled projects.

Description: 

The purpose of the Joint Committee for Purposes of Construction Work Oversight is to oversee the authorization of construction payments required by the submission of a change order submitted by the architect, construction manager or any general contractor in order to secure the public trust in the integrity and credibility of the construction process.  We would like to form this committee for the start of the 2022 Construction Season and will need one volunteer from the Buildings & Sites Committee.

Description:  A three-year bid for Snow Removal Services was awarded to Milieu Landscaping (Wheeling, IL) in 2019. The bid required vendors to submit flat rates for varying snow removal accumulations.  Snow removal services begin with 1" of accumulation and are completed no later than 6:00 a.m. Parking lots are to be treated after each plowing. The approximate annual cost of these services was $36,000. 

The District reserved the right to extend the contract for a fourth and fifth year at a mutually agreed cost.  The District has negotiated a one-year extension at no additional increase.  With the Committee's approval, action will be requested at the April Board meeting.

Description:  Bids were solicited for the removal of the existing whiteboards, chalkboards and tack boards, restoration of the base wall and repainting in preparation for the new whiteboards and projectors in all classrooms at both Betsy Ross & Anne Sullivan Schools.

Following a review of the base project and the alternate options, Capital Painting and Decorating, Inc. is being recommended to the Board for approval in the amount of $27,810.00.

Description:  In accordance with the ongoing Projector Replacement Project, work will continue this summer at Betsy Ross and Anne Sullivan Schools.  Bids were solicited for the purchase and installation of Claridge whiteboards as a part of this project. 

Following Committee approval, the Recommendation will be made to the Board to accept the bid from Interior Investments, LLC in the amount of $57,189.19

Description:  Bids were solicited for the 2022 Seal Coating, Striping, Crack Filling and Concrete Services throughout the District. Following Committee approval, the recommendation to award the bid in the amount of $41,189.89 to Patriot Pavement Services (DesPlaines, IL) will be made to the Board.

Description:  Bids were received and opened on Thursday (3/31/22) afternoon. Arcon is currently in the process of evaluating all submittals to make a recommendation to the Board at the April Board meeting.  I anticipate having a plan to share with the Finance Committee on Monday.

Description:   Amy will bring the Committee up to speed on plans to utilize the non-discretionary furniture allocations this summer.  As we are seeing increasing costs and significant lead times, product proposals will be shared with the Committee on Monday, as they are still being finalized with the vendor.