January 31, 2022 at 6:00 PM - Finance Committee Meeting
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I. Call to Order
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II. Discussion Items
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II.A. Early Learning Expansion (ELE) Discussion & Approval of Contracts
Description:
In addition to an overview of the contracts associated with each of the Early Learning Expansion team members, we are joined by Mr. Paul Hanley and Ms. Marcia Sutter whose proposals have been included for discussion. They will provide an overview of their services and answer any questions from the Committee.
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II.A.1. Beyond Your Base - Paul Hanley & Marcia Sutter
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II.A.2. Nicholas & Associates
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II.A.3. ARCON Associates
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II.A.4. Raymond James & Associates
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II.B. Printer and Copier Agreement - IMPACT
Description:
Amy and Maria have been collaborating with our current printer/copier vendor, IMPACT, to update our agreement. They will present the negotiated contract for discussion and recommended approval.
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II.C. Financial Reporting to the Committee
Description:
Monthly review of Year to Date Revenue and Expenditures.
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II.D. Furniture Orders - BOE FY22 Allocation
Description:
The budgeted $50,000 furniture allocation has been distributed to each building on a Cost Per Pupil basis. Buildings have been given the "go ahead" to compile their requests to be ordered within the FY22 fiscal year. Upon committee approval, orders will be released to the vendor. All purchases have been solicited and awarded under National Purchasing Cooperative (NCPA) Contract #NCPA07-44. KI items will be purchased under Sourcewell Contract #121919-KII.
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II.E. MacArthur - Library Phase II Final Proposal
Description:
Planning for Phase 2 of the MacArthur Library is underway and includes additional soft and hard seating components along with some mobile book storage which also serve as a divider for smaller instructional spaces as needed. Costs for Phase 2 is just over $16,000 and will be paid for utilizing the BOE furniture allocation for MacArthur as approved in the FY2022 budget. Final proposals and renderings have been attached for the Committee's review.
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II.F. ESSER III Update - Outdoor Learning Spaces
Description:
Amy will provide a brief update on the development of the Outdoor Education spaces to be paid for with ESSER III funds.
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II.F.1. Outdoor Learning Spaces - Update on MacArthur, Ross & Sullivan
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II.F.2. Eisenhower Playground Improvements - Proposal for Approval
Description:
Amy will provide an update on the improvements to be made to the Eisenhower School Playground using both ESSER III funds and Fund 60 (Capital Projects) dollars.
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II.G. Grodsky Administration Building - Basement Updated Proposal and Discussion
Description:
The current basement has several issues that are in need of correction. Following last month's committee meetings, additional conversations were held with Arcon to develop a Phase I plan that would address the immediate needs of moisture mitigation, HVAC improvements and office space for our Operations team.
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II.H. Discussion of Current IDOT Approved Hazardous Travel Areas Within the District.
Description:
Amy will present the annual approval of the IDOT Hazardous routes. There are no changes to the routes from last year. Because of these routes, the District receives reimbursement from the State of Illinois, but is also prohibited from charging a transportation fee.
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II.I. Discussion of Preliminary Insurance Rates Through Educational Benefit Cooperative (EBC)
Description:
Amy will present the preliminary insurance rates through Educational Benefit Cooperative (EBC) for the 2022-23 school year.
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II.J. School Maintenance Project Grant (Phase I Mac HVAC) - Update
Description:
The District applied for and was awarded a $50,000 grant from ISBE for School Maintenance Projects. These funds will be used to defray some of the costs affiliated with the MacArthur HVAC work scheduled for this summer.
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III. Adjournment
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