February 9, 2022 at 7:00 PM - Board of Education - Regular Meeting
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I. CALL TO ORDER
Description:
Carol Botwinski, Board President, called the meeting to order.
Good Evening. I call to order the Board of Education Meeting for Prospect Heights School District 23 for February 9, 2022 at ________. |
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II. ROLL CALL
Description:
PRESENT: Mr. Bednar, Mrs. Botwinski, Mr. Greidanus, Mrs. McClaney,
Mr. Novak, Mrs. Peters and Mr. Smith. ABSENT: No one. ALSO PRESENT: Dr. Don Angelaccio, Superintendent, Dr. Amy M. Zaher, Assistant Superintendent of Instruction, Mrs. Amy McPartlin, Assistant Superintendent for Finance and Operations and Dr. Chrystyna Sroka Assistant Superintendent for Student Services. |
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III. PLEDGE OF ALLEGIANCE
Description:
Our pledge of allegiance will be led by members of the cast and crew of the Sullivan Musical.
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IV. RECOGNITION OF VISITORS AND PARTICIPATION
Description:
At each regular and special open meeting, members of the public and District employees may comment on or ask questions of the Board of Education. If you would like to address the Board, please complete the form and give it to Mrs. O'Donnell, our recording secretary. The Board will be prepared to address those comments related to the agenda within a reasonable time. Communications sent to BOE@d23.org will be read by all Board members, but are not entered into public comment.
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V. COMMUNICATIONS
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V.A. COVID Update
Description:
Dr. Angelaccio will share an update regarding the District's data and response to COVID-19, including Situational Masking procedures.
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V.B. Special Ed Scoop Parent Newsletter
Description:
Dr. Sroka and Ms. Sheena Emberton have developed and launched a newsletter for parents of students with special education needs. The first edition of the Special Ed Scoop was released on January 28, 2022.
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V.C. 5Essentials Survey
Description:
The State of Illinois facilitates the collection of survey data from staff, students, and parents through the administration of the 5Essentials Survey. This data is extremely important to the District as we use it to review and monitor goals. This survey was launched on January 11 and is open through March 11. Links and more information are included in the school newsletters and the District School Scene.
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V.D. ISBE Disproportionality Finding
Description:
District 23 received a Disproportionality Finding from the State of Illinois for the 2018-21 school years. As you are aware, the District has developed and implementated a plan to address these findings.
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V.E. School Maintenance Project Grant (Phase I Mac HVAC)
Description:
The District applied for and was awarded a $50,000 grant from ISBE for School Maintenance Projects. These funds will be used to defray some of the costs affiliated with the MacArthur HVAC work scheduled for this summer.
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V.F. ED-RED's 50th Legislative Dinner-rescheduled for April 25, 2022
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V.G. Board of Education Workshop - Review
Description:
The Board participated in a workshop on February 5, 2022. Led by Dee Molinare from IASB and hosted at NSSEO's Sunrise Lake facility, the Board and Administration actively engaged in a review of the Strategic Plan, long range planning and District finances.
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VI. COMMITTEE REPORTS
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VI.A. BUILDINGS AND SITES
Description:
Mr. Novak will report.
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VI.B. FINANCE:
Description:
Mr. Greidanus will report.
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VI.C. N.S.S.E.O.:
Description:
Mrs. Botwinski will report.
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VI.D. COMMUNITY RELATIONS
Description:
Mrs. McClaney will report.
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VII. CONSENT AGENDA
Description:
Tonight's Consent Agenda includes the approval of the minutes from the Regular Meeting and the Executive Session on January 12, 2022, the Personnel Report and Policy 108 second read.
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VII.A. Approval of Regular Meeting Minutes of January 12, 2022.
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VII.B. Approval of Executive Session Meeting Minutes of January 12, 2022.
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VII.C. Personnel Report
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VII.D. Press Policy 108 2nd Read
Description:
Unless otherwise noted,the Policy Committee, who met on December 22, 2021 to review and discuss Vol. 108, recommends to adopt as presented.
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VII.D.1. Policy 2:120 Board Member Development
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VII.D.2. Policy 2:220 Board of Education Meeting Procedure
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VII.D.3. Policy 2:260 Uniform Grievance Procedure
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VII.D.4. Policy 3:40 Superintendent
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VII.D.5. Policy 3:50 Administrative Personnel Other Than the Superintendent
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VII.D.6. Policy 3:60 Administrative Responsibility of the Building Principal
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VII.D.7. Policy 4:120 Food Services
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VII.D.8. Policy 4:160 Environmental Quality of Buildings and Grounds
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VII.D.9. Policy 4:170 Safety
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VII.D.10. Policy 4:175 Convicted Child Sex Offender; Screening; Notifications
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VII.D.11. Policy 5:10 Equal Employment Opportunity and Minority Recruitment
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VII.D.12. Policy 5:20 Workplace Harassment Prohibited
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VII.D.13. Policy 5:30 Hiring Process and Criteria
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VII.D.14. Policy 5:50 Drug- and Alcohol-Free Workplace; E-Cigarette, Tobacco, and Cannabis Prohibition
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VII.D.15. Policy 5:90 Abused and Neglected Child Reporting
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VII.D.16. Policy 5:100 Staff Development Program
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VII.D.17. Policy 5:120 Employee Ethics; Conduct; and Conflict of Interest
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VII.D.18. Policy 5:125 Personal Technology and Social Media; Usage and Conduct
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VII.D.19. Policy 5:150 Personnel Records
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VII.D.20. Policy 5:185 Family and Medical Leave
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VII.D.21. Policy 5:200 Terms and Conditions of Employment and Dismissal
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VII.D.22. Policy 5:220 Substitute Teachers
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VII.D.23. Policy 5:250 Leaves of Absence
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VII.D.24. Policy 5:330 Sick Days, Vacation, Holidays, and Leaves
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VII.D.25. Policy 6:15 School Accountability
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VII.D.26. Policy 6:20 School Year Calendar and Day
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VII.D.27. Policy 6:50 School Wellness
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VII.D.28. Policy 6:60 Curriculum Content
Description:
Adopt as presented with the following answers:
Question #1 - No, we do not offer the optional extended curricular program. Question #2 - Bullet #2, no change to the policy.
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VII.D.29. Policy 6:120 Education of Children with Disabilities
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VII.D.30. Policy 6:135 Accelerated Placement Program
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VII.D.31. Policy 6:180 Extended Instructional Programs
Description:
Adopt as presented, but remove language related to optional extended program as indicated in 6:60.
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VII.D.32. Policy 6:340 Student Testing and Assessment Program
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VII.D.33. 7:10 Equal Educational Opportunities
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VII.D.34. 7:20 Harassment of Students Prohibited
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VII.D.35. 7:30 Student Assignment
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VII.D.36. 7:60 Residence
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VII.D.37. Policy 7:70 Attendance and Truancy
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VII.D.38. Policy 7:80 Release Time for Religious Instruction/Observance
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VII.D.39. Policy 4:165 Awareness and Prevention of Child Sexual Abuse and Grooming Behaviors
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VII.D.40. Policy 2:20 Powers and Duties of the Board of Education; Indemnification
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VII.D.41. Policy 2:105 Ethics and Gift Ban
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VII.D.42. Policy 2:110 Qualifications, Term, and Duties of Board Officers
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VII.D.43. Policy 7:150 Agency and Police Interviews
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VII.D.44. Policy 7:160 Student Appearance
Description:
Adopt as presented with the following answer:
Question #1 - No
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VII.D.45. Policy 7:180 Prevention of and Response to Bullying, Intimidation, and Harassment
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VII.D.46. Policy 7:190 Student Behavior (formerly known as Student Discipline)
Description:
Adopt as presented with the following answer:
Question #1 - No
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VII.D.47. Policy 7:200 Suspension Procedures
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VII.D.48. Policy 7:210 Expulsion Procedures
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VII.D.49. Policy 7:240 Conduct Code for Participants in Extracurricular Activities
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VII.D.50. Policy 7:250 Student Support Services
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VII.D.51. Policy 7:260 Exemption from Physical Education
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VII.D.52. Policy 7:290 Suicide and Depression Awareness and Prevention
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VII.D.53. Policy 7:310 Restrictions on Publications; Elementary Schools
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VII.D.54. Policy 7:340 Student Records
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VII.D.55. Policy 7:345 Use of Educational Technologies; Student Data Privacy and Security
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VII.D.56. Policy 8:100 Relations with Other Organizations and Agencies
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VIII. FINANCIAL REPORT
Description:
Attached is the memo recommending payment of the voucher lists for materials, supplies, and services paid since the last BOE meeting. In addition, the District payments for salaries and insurance benefits during the previous month are included for approval. Those documents are all included for your review.
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IX. SUPERINTENDENT'S REPORT
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IX.A. Early Learning Expansion (ELE) Approval of Contracts - ACTION
Description:
In an effort to achieve the District’s goal of ensuring that District 23 facilities possess the capacity to provide spaces that support collaborative learning opportunities and contribute to optimal educational experiences, Administration has been working to organize a team of key contributors to review our District’s options. Contracts from four recommended partners have been included for review and Board action.
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IX.A.1. Beyond Your Base - Paul Hanley & Marcia Sutter
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IX.A.2. Nicholas & Associates
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IX.A.3. ARCON Associates
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IX.A.4. Raymond James & Associates
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IX.B. Enrollment and Staffing Update - PRESENTATION
Description:
Dr. Angelaccio will present an enrollment update and proposed staffing plan for 2022-23. This will be a discussion item and brought to the Board for approval in March.
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IX.C. Traffic Study - PRESENTATION
Description:
Dr. Angelaccio will discuss the summary and strategies presented in the traffic study, including a recommendation for a trial reorganization of traffic flow.
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IX.D. Approval of Hazardous Routes - ACTION
Description:
Mrs. McPartlin will seek Board approval of the annual reporting of hazardous routes.
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IX.E. Printer and Copier Agreement with IMPACT - ACTION
Description:
Amy and Maria have been collaborating with our current printer/copier vendor, IMPACT, to reach an agreement that meets the longer term needs of the District including financial sustainability, continued zone printing and managed print and reporting functions to best monitor usage at all sites.
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IX.F. Furniture Orders: BOE FY22 Allocation - ACTION
Description:
Classroom orders for Eisenhower, Ross and Sullivan have been included for review and approval. All purchases have been solicited and awarded under the National Purchasing Cooperative (NCPA) Contract and will be placed with Lowery McDonell.
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IX.G. MacArthur Library: Phase II Final Proposal - ACTION
Description:
Phase 2 of the MacArthur Library includes additional soft and hard seating components along with some mobile book storage. All purchases have been solicited and awarded under boththe National Purchasing Cooperative (NCPA) and Sourcewell and will be placed with Lowery McDonell. Phase 2 will also utilize the BOE furniture allocation for MacArthur as approved in the FY2022 budget.
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IX.H. Eisenhower Playground Improvements - ACTION
Description:
Using both ESSER III funds and District Capital Project fund balances, the District has partnered with Team Reil, Inc. for several improvements at the Eisenhower School playground. Proposed enhancements include the addition of an outdoor learning space, removal of the wooden timber play equipment and the addition of several components, including play equipment, benches and garbage cans.
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IX.I. Grodsky Administration Building: Basement Proposal - ACTION
Description:
ARCON Associates has helped to develop a Phase I plan that would address the immediate needs of moisture mitigation, HVAC improvements and office space for our Operations team in the lower level of the Grodsky Building. Projected costs are $88,264 plus fees and contingencies.
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IX.J. Assessment Update - INFORMATION
Description:
Dr. Zaher has provided an overview of assessments scheduled for this Spring and the different ways these data points are collected and used for instructional decision making.
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IX.K. Freedom of Information Act Response - INFORMATION
Description:
The District recently received three requests for information under the Freedom of Information Act. The first one was from the Freedom Foundation, requesting employee information. The second one was from the Illinois Retired Teachers Assoc., requesting information on potential 2021-22 District 23 retirees. The last was from WLS TV requesting information about 1:1 device usage/ damage during remote learning. The Business Office provided the requested documentation and complied with the request as required under the Freedom of Information Act.
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X. OLD BUSINESS
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X.A. Semi-Annual Review of Executive Session Minutes - ACTION
Description:
Mari-Lynn reviewed the Executive session minutes for the past six months. She is recommending the release of Executive Session Minutes from June 2021, August 2021, September 2021 and December 2021 and Executive Session recordings older than 18 months to be destroyed.
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XI. NEW BUSINESS
Description:
Need to set a date for a Special Board Meeting to review the plan, process, and timeline for investigating early learning program expansion.
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XII. EXECUTIVE SESSION
Description:
An executive session is required to discuss matters of personnel and litigation. There will be no action items following closed session.
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XIII. OPEN SESSION
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XIV. ADJOURNMENT
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