November 2, 2020 at 5:30 PM - Finance Committee Meeting
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I. Call to Order
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II. Discussion Items
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II.A. Discussion of FY2020 Audit
Description:
The Committee was provided with a preliminary draft version of the audit. Initially requested changes have been made. We will review the final audit and Annual Financial Report (AFR) with Jeff Rollefson from Evans Marshall Pease.
Discussion:
Mr. Rollefson shared an overview of the District Audit. Administration then left the meeting so that Board members could consult with him directly.
Attachments:
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II.B. Suburban Schools Cooperative Insurance Pool Marketplace Update
Description:
The insurance market continues to be extremely challenging for K-12 school districts. At this point, all markets are being told to anticipate double-digit increases.The SSCIP Board is working on our renewal. However due to a nation-wide trend of more severe and frequent catastrophic property and liability events, we may be looking at an increase between19-23%.
Discussion:
Reviewed predicted rates increase due to pandemic and increased liability events across the cooperative.
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II.C. FEMA Update
Description:
Amy McPartlin has been working with the Federal Emergency Management Authority (FEMA) since the beginning of the pandemic. A list of expenditures has been attached. She will provide an update on efforts being made in seeking reimbursements for costs due to the ongoing management of the pandemic.
Discussion:
Not anticipating reimbursements due to limitations in their coverage, but we have filed all required documentation.
Attachments:
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II.D. Discussion of Special Education Staffing Updates
Description:
A few budgetary adjustments have been made to cover staffing placements required to meet the needs of our Special Eduction students. In an effort to maintain transparency with the Committee, an update will be shared.
Attachments:
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II.E. Discussion of Capital Projects and Potential for Acceleration of Bond Issuance
Description:
A listing of current capital projects and a potential financial plan will be shared and discussed as Administration seeks the Committee's guidance on the next steps.
Discussion:
Finance Committee discussed administration's recommendation and are supportive of moving forward with Option 2.
Attachments:
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II.F. Proposed Cost Increase and Amendment to Contract - Organic Life
Discussion:
Organic Life is requesting an increase towards the current breakfast and lunch rates to help offset some of the additional PPE, sanitation, food and packaging costs associated with the modified pandemic meals service program. Will bring the amendment to the Full Board in November.
Attachments:
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II.G. Discussion of 2020 Tentative Levy and Supplemental Tax Levy for Debt Service
Description:
We will discuss the proposed 2020 preliminary tax levy to be presented for approval at the November 11, 2020 BOE meeting. We will also discuss the need for a Supplemental Tax Levy for Debt Services as requested by Raymond James. Both levies will be presented for approval at the December 9, 2020 BOE meeting.
Attachments:
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II.H. Financial Reporting to the Board
Description:
Monthly review of Year to Date Revenue and Expenditures
Attachments:
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II.I. Property Tax Appeals Board (PTAB) Update
Description:
An update on the District's current tax appeals will be provided to the Committee.
Attachments:
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III. Old Business
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III.A. Approval of Minutes - October 5, 2020 Finance Committee Meeting
Description:
The Finance Committee recommends approval of the minutes from the October 5, 2020 as written.
Attachments:
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IV. New Business
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V. Adjournment
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