December 11, 2019 at 7:00 PM - Board of Education - Regular Meeting
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I. CALL TO ORDER
Description:
Jim Bednar, Board President, calls the meeting to order.
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II. PLEDGE OF ALLEGIANCE
Description:
Representatives from the MacArthur and Sullivan First Lego League Robotics Teams were invited to lead us in the pledge and share their experiences with the Board. The middle school competition was held on 12/7 and the Sullivan competition will be held on 12/14.
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III. ROLL CALL
Description:
PRESENT: Mr. Bednar, Mrs. Botwinski, Mr. Chester, Mr. Novak, Mr. Greidanus, Mrs. Paul, and Mrs. Peters
ABSENT: No one ALSO PRESENT: Dr. Don Angelaccio, Superintendent, Dr. Amy Zaher, Assistant Superintendent of Instruction, and Mrs. Amy McPartlin, Chief School Business Official |
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IV. RECOGNITION OF VISITORS
Description:
At each regular and special open meeting, members of the public and District employees may comment to or ask questions of the Board of Education. If you would like to address the board, please complete a Visitor Participation Form and present it to Mrs. O'Donnell, our recording secretary, at this time. The Board will be prepared to address those comments related to the agenda within a reasonable time.
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V. COMMUNICATIONS - INFORMATION
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V.A. Arlington Ridge Center Invite
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V.B. Wheeling Township Thank You note.
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V.C. Thank You note
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V.D. Thank you note
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VI. COMMITTEE REPORTS - INFORMATION
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VI.A. Building and Sites
Description:
Jim will report.
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VI.B. Policy
Description:
Kevin will report.
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VI.C. Community Relations
Description:
Brian will report.
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VI.D. N.S.S.E.O.
Description:
Carol will report.
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VI.E. Finance
Description:
Mari-Lynn will report.
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VI.F. Negotiations
Description:
Jim will report.
We will discuss negotiations in closed session to tonight. |
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VII. CONSENT AGENDA - ACTION
Description:
The consent agenda includes state reports, the Annual Statement of Affairs and the Annual Immunization Compliance Report, the minutes from the regular board meeting, minutes of November 13. 2019 and executive session on November 13, 2019, and a property disposal.
I move to approve the consent as presented. |
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VII.A. Approval of the Regular Meeting Minutes of November 13, 2019.
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VII.B. Approval of the Executive Session Meeting Minutes of November 13, 2019.
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VII.C. Annual Immunization Compliance Report
Description:
The Annual Immunization Compliance Report is filed with ISBE and shows 99.5% compliance. Our nurses track and document immunization records and exemptions while supporting parents to access required services. At the time of the reporting, 6 students were excluded due to noncompliance. Those students are now in compliance and no longer excluded.
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VII.D. Annual Statement of Affairs
Description:
The Annual Statement of Affairs is required annually. It must be posted on the District's website and published in a local newspaper. The Annual Statement of Affairs is a summary statement of operations of the District reporting monies received by the District, monies spent by the District and paid to personnel by the District.
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VII.E. Approval to Dispose of Surplus Equipment
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VIII. FINANCIAL REPORT - ACTION
Description:
Attached is the memo recommending payment of the voucher lists for materials, supplies and services paid since the last BOE meeting. In addition, the District payments for salaries and insurance benefits during the previous month are included for approval. Those documents are all included for your review.
I move to approve the Financial Report as presented.
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IX. PUBLIC HEARING REGARDING 2019 TAX LEVY
Description:
President:
“On November 13, 2019 the Board of Education adopted an estimated tax levy for
2019 as developed by the Finance Committee.
At this time the Board wishes to conduct a Truth-in-Taxation Public
Hearing for the purpose of allowing anyone to address the Board regarding the
2019 Certificate of Tax Levy.”
OPENING: “May I please have a motion to open the Public Hearing on the 2019 Certificate of Tax Levy?” Motion: I move to open the Public hearing on the 2019 Certificate of Tax Levy. Moved: _________ Seconded: ___________ Time: ________ Voice Vote: _______ PRESIDENT: “Is there anyone who wishes to address the Board?” CLOSING: “May I please have a motion to close the Public Hearing on the 2019 Certificate of Tax Levy?” Motion: I move to close the Public Hearing on the 2019 Certificate of Tax Levy. Moved: ________ Seconded: __________Time: _________Voice Vote: _________
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X. SUPERINTENDENT'S REPORT
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X.A. Math Curriculum Adoption Update - INFORMATION
Description:
Dr. Zaher will provide an update to the Board on the current Curriculum work of the District.
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X.B. Extended Day Program Fee Review - INFORMATION
Description:
Mrs. McPartlin and EDP Director Kris Lebrecht prepared an overview of program enrollment and services. At this time, administration is not recommending an increase in fees for the 2020-21 school year. A presentation will not be made, but Board members should feel free to ask questions if necessary.
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X.C. Freedom of Information Act Response - INFORMATION
Description:
The following Freedom of Information requests were made in accordance with the Freedom of Information Act.
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X.C.1. SmartProcure FOIA - 11.12.19
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X.D. Approval of Annual Insurance premium for Property and Liability Coverage with SSCIP - ACTION
Description:
Annually, the Board is asked to approve the payment of the premiums for property and liability insurance. The attached documents are provided by our provider as supporting information.
I move to approve the 2019 Premium for the District's property and liability insurance with SSCIP, the school district's insurance cooperative.
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X.E. Adoption of 2019 Tax Levy - ACTION
Description:
At the November 2019 meeting of the BOE, a presentation was made and the tentative levy for 2019 was approved. Tonight the Administration recommends approval of the 2019 Tax Levy as presented.
I make a motion to approve the 2019 Tax Levy as presented.
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X.F. Buildings and Grounds Update - ACTION
Description:
Director of Buildings and Grounds, Brian Rominski, will present an overview of the projects and timelines for anticipated work to be completed across the District in Spring/Summer 2020.
I move to direct District Administration to develop, release, and receive public bids and proposals for 2020 capital projects as presented.
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XI. RECOGNITION OF VISITORS AND VISITOR PARTICIPATION
Description:
At each regular and special open meeting, members of the public and District employees may comment to or ask questions of the Board of Education. If you would like to address the board, please complete a Visitor Participation Form and present it to Mrs. O'Donnell, our recording secretary, at this time. The Board will be prepared to address those comments related to the agenda within a reasonable time.
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XII. OLD BUSINESS
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XII.A. Triple I Conference 2019 - DISCUSSION
Description:
Attendees are invited to share any feedback from their experience at the annual conference and highlights from sessions.
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XIII. NEW BUSINESS
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XIII.A. Policy 1st Read - DISCUSSION
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XIII.A.1. 2:20 Powers and Duties of the Board of Education; Indemnification
Description:
Legal Update - No substantive change in practice.
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XIII.A.2. 2:70 Vacancies on the Board of Education - Filling Vacancies
Description:
Legal Update - No substantive change in practice.
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XIII.A.3. 2:100 Board Member Conflict of Interest
Description:
New language that prohibits Board Members from participating in the selection, award or administration of a contract if s/he has a conflict of interest.
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XIII.A.4. 2:105 Ethics and Gift Ban
Description:
New language regarding complaints of sexual harassment filed against School Board members. Recommend assigning Board President the responsibility of assigning the independent investigator.
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XIII.A.5. 2:110 Qualifications, Term, and Duties of Board Officers
Description:
Expands responsibility of Board President to assign an outside investigator if a complaint of sexual harassment is made against a Board Member.
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XIII.A.6. 2:200 Types of Board of Education Meetings
Description:
Expands Closed Session exceptions to include discussions of contractors and volunteers under "personnel" discussions in certain instances.
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XIII.A.7. 2:220 Board of Education Meeting Procedure
Description:
Legal Update: No substantive change to practice.
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XIII.A.8. 2:260 Uniform Grievance Procedure
Description:
Now includes grievances filed against Board Members.
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XIII.A.9. 4:15 Identity Protection
Description:
Expands data privacy responsibilities to GATA grant recipients and contractors.
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XIII.A.10. 4:30 Revenue and Investments
Description:
Legal Update: No substantive change to practice.
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XIII.A.11. 4:60 Purchases and Contracts
Description:
Legal Update: No substantive change to practice.
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XIII.A.12. 4:80 Accounting and Audits
Description:
New procedures for setting capitalization threshold. We will work with our auditors on this.
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XIII.A.13. 4:150 Facility Management and Building Programs
Description:
New legal reference.
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XIII.A.14. 5:10 Equal Employment Opportunity and Minority Recruitment
Description:
Now includes equal employment rights to victims of gender violence.
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XIII.A.15. 5:20 Workplace Harassment Prohibited
Description:
Expanded definitions of harassment and new required trainings.
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XIII.A.16. 5:20-E Exhibit - Resolution to Prohibit Sexual Harassment
Description:
Upon approval, the Board will adopt the attached resolution.
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XIII.A.17. 5:30 Hiring Process and Criteria
Description:
Numerous changes to practice for recruitment and hiring. Legal counsel advices NOT to preserve the exceptions and answer "no" to the question.
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XIII.A.18. 5:50 Drug and Alcohol-Free Workplace; E-Cigarette, Tobacco, and Cannabis Prohibition
Description:
LOTS here. The District still maintains the right to monitor employee performance and "impairment". New requirements for notification and reporting. Recommend adding the phrase "on call status" but need to discuss modification of job descriptions for applicable employees.
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XIII.A.19. 5:90 Abused and Neglected Child Reporting
Description:
Expanded and strengthened requirements for reporting, training, and discipline of negligent employees. Also develops new procedures for working with the Children's Advocacy Center to investigate claims.
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XIII.A.20. 5:100 Staff Development Program
Description:
New training requirements.
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XIII.A.21. 5:120 Employee Ethics; Conduct; and Conflict of Interest
Description:
Defines conflict of interest related to GATA and approval of contracts. Legal Update: No substantive change to practice.
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XIII.A.22. 5:200 Terms and Conditions of Employment and Dismissal
Description:
Legal Update: No substantive change to practice.
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XIII.A.23. 5:220 Substitute Teachers
Description:
Legal Update: No substantive change to practice.
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XIII.A.24. 5:250 Leaves of Absence
Description:
New language allowing leaves for employees under specific situations.
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XIII.A.25. 5:290 Employment Termination and Suspensions
Description:
Legal Update: No substantive change to practice.
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XIII.A.26. 5:330 Sick Days, Vacation, Holidays, and Leaves
Description:
Legal Update: No substantive change to practice.
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XIII.A.27. 6:20 School Year Calendar and Day
Description:
Legal Update: No substantive change to practice.
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XIII.A.28. 6:60 Curriculum Content
Description:
New curriculum requirement for "civics", character education, roles and contributions of LGBTQ, and Illinois history. Recommend answering "no" to the question of adding a course on hunting safety.
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XIII.A.29. 6:150 Home and Hospital Instruction
Description:
Legal Update: No substantive change to practice.
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XIII.A.30. 7:20 Harassment of Students Prohibited
Description:
Expanded requirements related to harassment and abuse reporting and follow up.
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XIII.A.31. 7:150 Agency and Police Interviews
Description:
Significant changes to our procedures related to police interviews. We have already modified our practices to be in compliance with this policy.
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XIII.A.32. 7:270 Administering Medicines to Students
Description:
New requirements for documentation of self-administered medications. New ability to obtain an undesignated glucagon prescription, but must be implemented. New language related to medical cannabis use and oversight. Recommend answering "yes" that the District will pursue obtaining an undesignated glucagon prescription.
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XIII.A.33. 8:30 Visitors to and Conduct on School Property
Description:
Legal Update: No substantive change to practice.
References updated due to medical cannabis. Need to answer question related to narrowing individuals' rights to participate in District/School events. Recommend answering "no".
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XIV. EXECUTIVE SESSION
Description:
I move we adjourn to Executive Session for matters regarding negotiations, litigation and personnel. There will be no action after Executive Session.
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XIV.A. Collective Negotiations -- Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.
Description:
We will discuss timeline and parameters for our upcoming SEIU Contract negotiations.
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XIV.B. Personnel -- The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
Description:
The Board will discuss the timeline and process for the Superintendent Evaluation.
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XV. OPEN SESSION
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XVI. ADJOURN
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