Public Meeting Agenda: May 11, 2026 at 6:00 PM - REGULAR BOARD OF EDUCATION MEETING

1. Call to Order, Roll Call, and Pledge of Allegiance

Description: The Board of Education of the Olympia CUSD #16 was called to order at 6:00 p.m. by President Kevin Frazier with the following Board Members and Administrators present: Kevin Frazier _____; Carolyn Hansen _____; Mary Springer _____; Justin Dietrich _____; Allie Parks _____; Laura Beavers _____; Dr. Andy Rummel _____; Superintendent Dr. Laura O'Donnell _____; Assistant Superintendent Andy Walsh _____; OHS Principal Jon Cox _____; OMS Principal Mike Jones _____; ONE Principal Kristina Peifer _____; OSE Principal Stacey Rogers _____; OWE Principal Lisa Castleman _____.

Absent: _______________________________________________________

Others Present: ________________________________________________

The Pledge of Allegiance was led by ________________________________

2. Recognition of Visitors

3. Opportunity for Public Input

Description: Anyone who wishes to address the Board of Education must contact the Administrative Assistant to the Superintendent at 309-379-6011, ext. 1128, two (2) business days prior to the meeting. At that time, please state if any special accommodations would be needed should your request be granted.

4. Approval of Consent Agenda

Description: A motion was made by __________, seconded by __________, to approve the Consent Agenda that includes:

Discussion. Vote: Frazier _____; Hansen _____; Springer _____; Dietrich _____; Parks _____; Beavers _____; Rummel _____.

4.A. Approve Agenda

4.B. Approve the Minutes from the April 13, 2026, Regular Scheduled Board of Education Meeting (Attachment)

4.C. Approve the minutes from the April 13, 2026, Finance Committee Meeting (Attachment)

4.D. Approve Bills & Financial Reports (Attachment)

4.E. Approve the following resignations:

4.E.1. Melanie Meaker - Olympia North Elementary Interventionist, and PBIS Tier 2 Coach, effective June 1, 2026 (Attachments)

4.E.2. Steve Fricke - Olympia District Bus Driver, effective at the end of the 2025-2026 school year (Attachment)

4.E.3. Donna Boyd - Olympia District Bus Aide, effective at the end of the 2025-2026 school year (Attachment)

4.E.4. Carol Long - Olympia District Bus Aide, effective August 20, 2026 (Attachment)

4.E.5. Chuck Long - Olympia District Bus Driver, effective August 20, 2026 (Attachment)

4.F. Approve the employment of the following certified staff effective for the 2026-2027 school year:

4.F.1. Laura Kaiser - Olympia Middle School English Teacher (Attachment)

4.F.2. Amber Loussedes - Olympia Middle School Counselor (Attachment)

4.F.3. Randi Krehbiel - Elementary Full-Time Substitute (Attachment)

4.F.4. MaryBeth Rebbec - Olympia West Elementary PBIS Tier 1 Coach (Attachment)

4.F.5. Myra Larkin - Olympia North Elementary PBIS Tier 2 Coach (Attachment)

4.G. Approve the employment of the following Support Staff / Coaches, effective for the 2026-2027 school year:

4.G.1. Camryn Becker - Olympia High School Paraprofessional (Attachment)

4.G.2. Elizabeth Donaldson - Olympia North Elementary MTSS Interventionist (Attachment)

4.G.3. Laura Kaiser - Olympia High School Freshman Girls Volleyball Coach (Attachment)

4.G.4. Hayden Stork - Olympia High School Assistant Football Coach, Split-Stipend (Attachment)

4.H. Approve the overnight trip for FFA students to attend the Illinois State FFA Convention in Springfield, IL, on June 9 -11, 2026 (Attachment)

4.I. Approve the 2026-2027 Attendance Exception requests (Attachment)

4.J. Approve the 2026-2027 IESA Membership Renewal (Attachment)

4.K. Approve the updated Olympia District Risk Management Plan (Attachment)

4.L. Approve the updated Board Policy 4:60 (Attachment)

4.M. Approve the monthly SOPPA Report (Attachment)

5. Communications

5.A. A Communications folder will circulate around the Board table.

5.B. Student Board Report

5.C. FOIA Requests

5.C.1. Michael Henry - The name of all law firms currently providing legal services to the district, and the name of any firms that have provided services to the district in the past 8 years. Any current engagement agreements, contracts, retention agreements, or fee schedules with legal counsel in effect during the past 3 fiscal years. And the total amount paid to each law firm for legal services for each of the past 3 fiscal years.

5.C.2. Paige Smith, Data Branch — All executed contracts, agreements, purchase orders, and related procurement documents for products or services purchased from any of the following vendors or their authorized resellers from January 1, 2021, to present. (Blackboard Inc, Finalsite, DMX, Funds for Learning, E-Rate Consulting, N-Able, Raptor Technologies, and CSM Consulting)

6. Administrative Committee Reports

6.A. Finance Committee

7. Administrative Reports

7.A. Assistant Superintendent's Report (Attachment)

7.A.1. Switchgear at Olympia High School

7.A.2. Risk Management Plan Update (Attachment)

7.A.3. Amended Budget Report (Attachment) (Motion)

7.A.4. FY27 Budget First Look (Attachment)

7.A.5. 2026-2027 Fee Schedule (Attachment) (Motion)

7.A.6. Construction Bid Award (Motion)

7.A.7. Driver's Education Vehicle (Motion)

7.B. Superintendent's Report

7.B.1. June Board Meeting Update

7.B.2. Staffing Updates

7.B.3. Board Policy 4:60 Update (Attachment)

7.B.4. Student Board Member Discussion

8. Other Business

9. Action Items

Description: A motion was made by __________, seconded by __________, to approve placing the FY26 Amended Budget on Public Display from May 8, 2026 through June 8, 2026, and to hold a Public Budget Hearing on June 8, 2026 at 6:00 p.m., prior to the regular scheduled Board of Education Meeting.

Discussion. Vote: Frazier _____; Hansen _____; Springer _____; Dietrich _____; Parks _____ ; Beavers _____; Rummel _____.

A motion was made by __________, seconded by __________, to approve setting the date of Tuesday, May 26th at 9:00 a.m. as the bid opening for the sale of the Driver's Ed 2013 Chevy Impala.

Discussion. Vote: Frazier _____; Hansen _____; Springer _____; Dietrich _____; Parks _____; Beavers _____; Rummel _____.

A motion was made by __________, seconded by __________, to approve the FY27 Fee Schedule, as presented by Assistant Superintendent Andrew Walsh.

Discussion. Vote: Frazier _____; Hansen _____; Springer _____; Dietrich _____; Parks _____; Beavers _____ ; Rummel _____.

A motion was made by __________, seconded by __________, to approve the bid from _______ in the amount of _______ for the construction project at Olympia High School.

Discussion. Vote: Frazier _____; Hansen _____; Springer _____; Dietrich _____; Parks _____; Beavers _____ ; Rummel _____.

10. Executive Session

Description: A motion was made by __________, seconded by __________, to meet in Executive Session at __________ p.m. to discuss one or all of the following: (1) student discipline; (2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity and/or litigation from this action; (3) purchase of property; (4) litigation due to action against the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting.

Ayes __________ Nays __________

A motion was made by __________, seconded by __________, to reconvene open session at __________ p.m.

Ayes __________ Nays __________

11. Action as a Result of Executive Session

Description: A motion was made by __________, seconded by __________, to approve ________________________________________________________________________________________________________________________________

Discussion. Vote: Frazier _____; Hansen _____; Springer _____; Dietrich _____; Parks _____; Beavers _____; Rummel _____.

12. Adjournment

Description: At __________ p.m., a motion was made by __________, seconded by __________, to adjourn the meeting.

Motion carried by unanimous vote.

May 11, 2026 at 6:00 PM - REGULAR BOARD OF EDUCATION MEETING

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