August 7, 2023 at 6:00 PM - REGULAR BOARD OF EDUCATION MEETING

Description:  The Board of Education of the Olympia CUSD #16 was called to order at 6:00 p.m. by President Kevin Frazier with the following Board Members and Administrators present:  Kevin Frazier _____;  Carolyn Hansen _____;  Doug Maris _____;  Shawn Hohulin _____;  Mary Springer _____;  Justin Dietrich _____;  Allie Parks _____;  Superintendent Dr. Laura O'Donnell _____;  Assistant Superintendent Andy Walsh _____;  OHS Principal Jon Cox _____;  OMS Principal Mike Jones _____;  ONE Principal Kristina Peifer _____;  OSE Principal Stacey Rogers _____;  OWE Principal Lisa Castleman _____.

Absent: _______________________________________________________

Others Present: ________________________________________________

The Pledge of Allegiance was led by ________________________________
 

Description:  Anyone who wishes to address the Board of Education must contact the Administrative Assistant to the Superintendent at 309-379-6011, ext. 1128, two (2) business days prior to the meeting.  At that time, please state if any special accommodations would be needed should your request be granted.
 

Description:  A motion was made by __________, seconded by __________, to approve the Consent Agenda that includes:

Discussion.  Vote:  Frazier _____;  Hansen _____;  Maris _____;  Hohulin _____;  Springer _____;  Dietrich _____;  Parks _____.

Description: 

• Vince Espi, Prairie State Wire - (1) Contracts / Agreements between Olympia & vendors providing diversity, equity, & inclusion (DEI) services from January 1, 2019 - June 14, 2023; (2) Invoices, payment records or financial documentation related to payments made to DEI vendors from January 1, 2019 - June 14, 2023; (3) Reports, assessments or evaluations conducted by DEI vendors, including findings & recommendations; (4) Communications exchanged between Olympia & DEI vendors, discussing provision of services or any related matters.
• Diane Benjamin, Bloomington Normal News - (1) All communication concerning the solar panel fire since day it happened; (2) All agreements, contracts & payments / receipts concerning the solar panel fire since day it happened; (3) Documents showing actions taken by Administration or School Board concerning the solar panels since day the fire happened.
• SmartProcure - All purchasing records from April 6, 2023 through July 3, 2023.

Description:  A motion was made by __________, seconded by __________, to approve placing the FY24 Budget on Public Display from August 8, 2023 through September 8, 2023, and to hold a Public Budget Hearing on September 11, 2023 at 5:50 p.m., prior to the regular scheduled Board of Education Meeting.

Discussion.  Vote:  Frazier _____;  Hansen _____;  Maris _____;  Hohulin _____;  Springer _____;  Dietrich _____;  Parks _____.  

A motion was made by __________, seconded by __________, to approve the renewal of the School Improvement Day Waiver which will allow the District to schedule one full-day School Improvement Day rather than two half-day School Improvement Days, effective 2023-2024 through 2027-2028.

Discussion.  Vote:  Frazier _____;  Hansen _____;  Maris _____;  Hohulin _____;  Springer _____;  Dietrich _____;  Parks _____.  

A motion was made by __________, seconded by __________, to approve the purchase of two buses from Central States - one at $153,900 & one at $142,650, and to sell them two buses for a total of $3,500 making the total purchase price $293,050.  Also, approve the purchase of one white activity bus from Ridgeview School District in the amount of $1,000.

Discussion.  Vote:  Frazier _____;  Hansen _____;  Maris _____;  Hohulin _____;  Springer _____;  Dietrich _____;  Parks _____.  

A motion was made by __________, seconded by __________, to approve the following updated Board policies as presented by Superintendent Dr. Laura O'Donnell:  2:80, 2:170, 4:45, 4:100, 5:230, 6:10, 6:190, 6:240, 7:275, 7:305, & 7:330.

Discussion.  Vote:  Frazier _____;  Hansen _____;  Maris _____;  Hohulin _____;  Springer _____;  Dietrich _____;  Parks _____.

A motion was made by __________, seconded by __________, to approve placing a referendum option on the March 19, 2024 General Primary Election ballot, asking for an Operations & Maintenance rate increase.

Discussion.  Vote:  Frazier _____;  Hansen _____;  Maris _____;  Hohulin _____;  Springer _____;  Dietrich _____;  Parks _____.

A motion was made by __________, seconded by __________, to approve placing a referendum option on the March 19, 2024 General Primary Election ballot, asking for an Education Fund rate increase.  (If passed, this would allow the District an option to do a tax rate swap: Bonds are rolling off when the increase in the Education Fund would occur, having no impact on taxes.)

Discussion.  Vote:  Frazier _____;  Hansen _____;  Maris _____;  Hohulin _____;  Springer _____;  Dietrich _____;  Parks _____.
   

Description:  A motion was made by __________, seconded by __________, to meet in Executive Session at __________ p.m. to discuss one or all of the following:  (1) student discipline;  (2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity and/or litigation from this action;  (3) purchase of property;  (4) litigation due to action against the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting.

Ayes __________  Nays __________

A motion was made by __________, seconded by __________, to reconvene open session at __________ p.m.

Ayes __________  Nays __________
 

Description:  A motion was made by __________, seconded by __________, to approve the dismissal of Jennifer Bailey, Bus Driver, effective August 7, 2023.

Discussion.  Vote:  Frazier _____;  Hansen _____;  Maris _____;
Hohulin _____;  Springer _____;  Dietrich _____;  Parks _____.
 

Description:  At __________ p.m., a motion was made by __________, seconded by __________, to adjourn the meeting.

Motion carried by unanimous vote.