Public Meeting Agenda: February 13, 2023 at 6:00 PM - REGULAR BOARD OF EDUCATION MEETING

1. Call to Order, Roll Call, and Pledge of Allegiance

Description: The Board of Education of the Olympia CUSD #16 was called to order at 6:00 p.m. by President Kevin Frazier with the following Board Members and Administrators present: Kevin Frazier _____; Carolyn Hansen _____; Steve Matter _____; Doug Maris _____; Shawn Hohulin _____; Mary Springer _____; Justin Dietrich _____; Superintendent Dr. Laura O'Donnell _____; Assistant Superintendent Andy Walsh _____; OHS Principal Dr. Ed Jodlowski _____; OMS Principal Mike Jones _____; ONE Principal Kristina Peifer _____; OSE Principal Stacey Rogers _____; OWE Principal Lisa Castleman _____.

Absent: _______________________________________________________

Others Present: ________________________________________________

The Pledge of Allegiance was led by ________________________________

2. Recognition of Visitors

3. Opportunity for Public Input

Description: Anyone who wishes to address the Board of Education must contact the Administrative Assistant to the Superintendent at 309-379-6011, ext. 1128, two (2) business days prior to the meeting. At that time, please state if any special accommodations would be needed should your request be granted.

3.A. The following people will address the Board regarding the benefits of the OHS Pool:

3.A.1. Peggy Rossi

3.A.2. Linda Thomas (via email)

3.A.3. Mary Ann Nannen

3.A.4. Meagan Lindsey

3.A.5. Reed Polley

3.A.6. Cathy Melick

3.A.7. Gena Rawlins Melick

3.A.8. Isaac Thomas (via email)

4. Approval of Consent Agenda

Description: A motion was made by __________, seconded by __________, to approve the Consent Agenda that includes:

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____.

4.A. Approve Agenda

4.B. Approve Minutes from the January 9, 2023 Regular Scheduled Board of Education Meeting (Attachment)

4.C. Approve Bills & Financial Reports (Attachment)

4.D. Approve the following resignations:

4.D.1. Jimmy Spencer - OHS Flag Sponsor, effective at the end of the 2022-2023 school year (Attachment)

4.D.2. Robin Talley - Bus Driver, effective February 13, 2023 (Attachment)

4.D.3. Dawn Jones - Bus Aide & Lead Bus Aide, effective February 6, 2023 (Attachment)

4.D.4. Amanda Van Etten - Shuttle Bus Driver, effective February 13, 2023 (Attachment)

4.D.5. Matt Leng - OHS PE / Driver's Education Teacher & OHS Assistant Football Coach, effective February 7, 2023 (Attachment)

4.D.6. Darcie Dawson - OHS Paraprofessional, effective February 7, 2023 (Attachment)

4.E. Approve the Intent to Retire of John Horrer - Bus Driver, effective February 24, 2024 (Attachment)

4.F. Approve an Increase in Hours for the following Education Support Personnel:

4.F.1. Monica Rogers - OHMS Cafeteria personnel, from 6.5 to 7.0 hours per day, effective for the 2023-2024 school year (Attachment)

4.F.2. Natasha Goggin - OHMS Cafeteria personnel, from 5.5 to 6.5 hours per day, effective for the 2023-2024 school year (Attachment)

4.F.3. Beth Ellis - OHMS Cafeteria personnel, from 5.0 to 6.5 hours per day, effective for the 2023-2024 school year (Attachment)

4.G. Approve the employment of the following certified Teachers:

4.G.1. Oren Baran - OHS PE Overload Teacher, effective for the remainder of the 2022-2023 school year (Attachment)

4.G.2. Tim Thomas - OHS Driver's Education Teacher, effective for the remainder of the 2022-2023 school year (Attachment)

4.G.3. Brent Shedd - OMS Mathematics, effective for the 2023-2024 school year (Attachment)

4.H. Approved the employment of the following Education Support Personnel:

4.H.1. Robin Talley - Transportation Department Manager, effective February 13, 2023 (Attachment)

4.H.2. Dawn Jones - Transportation Dispatch Operator, effective February 6, 2023 (Attachment)

4.H.3. Amanda Van Etten - Bus Driver (South midday route), effective February 13, 2023 (Attachment)

4.H.4. Lonnie Adkins - Bus Driver, effective February 13, 2023 (Attachment)

4.H.5. Mary Avila - Paraprofessional at Olympia North Elementary, effective January 26, 2023 (Attachment)

4.H.6. Ann Williams - After-School Interventionist, effective January 31, 2023 (Attachment)

4.H.7. Frank Beasley - OHMS Cafeteria Staff, effective for the 2023-2024 school year (Attachment)

4.I. Approve the employment of the following Extra-Curricular Coaches / Sponsors:

4.I.1. Ryan Schulz - OHS Assistant Baseball Coach, effective for the 2022-2023 season (Attachment)

4.I.2. Chelsea Williams - OHS Girls' Head Track Coach, effective for the 2022-2023 season (Attachment)

4.I.3. Randi Krehbiel - OHS Girls' Assistant Track Coach, effective for the 2022-2023 season (Attachment)

4.I.4. Randi Krehbiel - OHS Girls' Head Cross Country Coach, effective for the 2023-2024 season (Attachment)

4.I.5. Ali Stroud & Alexis Finchum (split stipend) - OHS Assistant Softball Coach, effective for the 2022-2023 season (Attachment)

4.I.6. Brianna Tresemer - OMS Girls' Head Cross Country Coach, effective for the 2023-2024 season (Attachment)

4.J. Approve the following Extra-Curricular Volunteers:

4.J.1. Michael Allen - OHS Football Program, effective for the 2023-2024 season (Attachment)

4.J.2. Cameron Litwiller - OHS Baseball Program, effective for the 2022-2023 season (Attachment)

4.J.3. Chris Durham - OMS Volleyball Program, effective for the 2022-2023 season (Attachment)

4.K. Approve the Joint Agreement Resolution between Lincolnland Technical Education Center and Olympia CUSD #16, effective for the 2023-2024 school year, which will allow Olympia students to participate in the Logan County CEO Program (Attachment)

4.L. Approve the July 2023 3-day trip to Grand Bear Resort in Utica for the OHS Chamber Choir to attend a retreat with Choir Director / Vocal Music Teacher Aubrey Gill (Attachment)

4.M. Approve the 2023-2024 attendance exception for Maxx Otto (3rd grade) to attend Olympia West Elementary instead of Olympia North Elementary (Attachment)

4.N. Approve the updated job descriptions for Transportation Department Manager & Transportation Dispatch Operator (Attachment)

5. Communications

5.A. A Communications Folder will circulate around the Board Table.

5.B. OHS State Scholars

5.C. Dewberry Architects - Pool Project Update

5.D. FOIA Request: Illinois Retired Teachers Association - names & email addresses of certified staff who are retiring at the end of 2022-2023.

5.E. SOPPA Report - Sean Mullins (Attachment)

6. Administrative Committee Reports

6.A. Ed / Tech Committee - Carolyn Hansen, Mary Springer, Dr. Laura O'Donnell, & Mr. Andy Walsh

6.B. Building & Grounds - Steve Matter, Shawn Hohulin, Dr. Laura O'Donnell, & Mr. Andy Walsh

7. Administrative Reports

7.A. Assistant Superintendent's Report (Attachment)

7.A.1. 2022-2023 ESP Seniority List (Attachment) (Motion)

7.A.2. FY23 Audit Agreement (Attachment) (Motion)

7.A.3. Annual Disclosure Report (Attachment)

7.A.4. Transportation Update

7.A.5. Summer 2023 Projects Update

7.B. Superintendent's Report

7.B.1. 2023-2024 Administrators, Directors, & Managers Re-employment (Attachment) (Motion)

7.B.2. OMS Promotion Date - May 24, 2023 (Motion)

7.B.3. Teacher Institute - March 13, 2023

7.B.4. Spring Parent / Teacher Conferences

7.B.5. OAC Meeting - April 17, 2023

8. Other Business

9. Action Items

Description: A motion was made by __________, seconded by __________, to approve the 2022-2023 ESP Seniority List as presented by Assistant Superintendent Andy Walsh.

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____.

A motion was made by __________, seconded by __________, to approve Phillips & Associates to do the District's FY23 Audit for the cost of $20,785 plus any out-of-pocket costs incurred to complete the audit.

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____.

A motion was made by __________, seconded by __________, to approve the re-employment of Administrators, Directors, & Managers, effective for the 2023-2024 school year, as presented by Superintendent Dr. Laura O'Donnell.

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____.

A motion was made by __________, seconded by __________, to approve the date of May 24, 2023 as the date for the OMS Promotion.

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____.

10. Executive Session

Description: A motion was made by __________, seconded by __________, to meet in Executive Session at __________ p.m. to discuss one or all of the following: (1) student discipline; (2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity and/or litigation from this action; (3) purchase of property; (4) litigation due to action against the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting.

Ayes __________ Nays __________

A motion was made by __________, seconded by __________, to reconvene open session at __________ p.m.

Ayes __________ Nays __________

11. Action as a Result of Executive Session

Description: A motion was made by __________, seconded by __________, to approve ____________________________________________________________________________________________________________________

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____.

12. Adjournment

Description: At __________ p.m., a motion was made by __________, seconded by __________, to adjourn the meeting.

Motion carried by unanimous vote.

February 13, 2023 at 6:00 PM - REGULAR BOARD OF EDUCATION MEETING

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