Public Meeting Agenda: November 8, 2021 at 6:05 PM - REGULAR BOARD OF EDUCATION MEETING

1. Call to Order, Roll Call, and Pledge of Allegiance

Description: The Board of Education of the Olympia CUSD #16 was called to order at 6:05 p.m. by President Kevin Frazier with the following Board Members and Administrators present: Kevin Frazier _____; Carolyn Hansen _____; Steve Matter _____; Doug Maris _____; Shawn Hohulin _____; Mary Springer _____; Justin Dietrich _____; Superintendent Dr. Laura O'Donnell _____; Assistant Superintendent Andy Walsh _____; OHS Principal Dr. Ed Jodlowski _____; OMS Principal Mike Jones _____; ONE Principal Matt Hurley _____; OSE Principal Stacey Rogers _____; OWE Principal Lisa Castleman _____.

Absent: _______________________________________________________

Others Present: ________________________________________________

The Pledge of Allegiance was led by ________________________________

2. Recognition of Visitors

3. Opportunity for Public Input

Description: Anyone who wishes to address the Board of Education must contact the Administrative Assistant to the Superintendent at 309-379-6011, ext. 1128, two (2) business days prior to the meeting. At that time, please state if any special accommodations would be needed should your request be granted.

4. Approval of Consent Agenda

Description: A motion was made by __________, seconded by __________, to approve the Consent Agenda that includes:

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____.

4.A. Approve Agenda

4.B. Approve Minutes from the October 12, 2021 Regular Scheduled Board of Education Meeting (Attachment)

4.C. Approve Bills & Financial Reports (Attachment)

4.D. Approve the following resignations:

4.D.1. Kelsey Frankfather - Special Education Aide at Olympia West Elementary, effective October 26, 2021 (Attachment)

4.D.2. Trudy Marsee - Bus Aide, effective October 15, 2021 (Attachment)

4.D.3. Cade Fulling - OMS Assistant Track Coach, effective October 25, 2021 (Attachment)

4.D.4. Nicholas Jackson - Transportation Director, effective November 8, 2021 (Attachment)

4.D.5. Bri Tresemer - OMS Girls' Head Track Coach (split stipend) & OMS Girls' Assistant Track Coach (split stipend), effective November 1, 2021 (Attachment)

4.E. Approve the employment of the following Education Support Personnel:

4.E.1. Colleen Lang - START Room Supervisor, effective November 2, 2021 (Attachment)

4.E.2. Jody Martin - Bus Aide, additional route, effective November 8, 2021 (Attachment)

4.F. Approve the employment of the following Extra-Curricular Personnel, effective for the 2021-2022 seasons:

4.F.1. Laura Fleri-Somer - OMS Girl's Head Track Coach and OMS Girls' Assistant Track Coach, both positions having split stipends with Brianna Tresemer (Attachment)

4.F.2. Dawson Swindle - OMS Assistant Wrestling Coach (Attachment)

4.F.3. Kendra Peifer - OHS JV Girls' Basketball Coach (Attachment)

4.F.4. Michael McFarland - OHS Girls' Assistant Track Coach (Attachment)

4.F.5. Cade Fulling - OHS Freshman Baseball Coach (Attachment)

4.G. Approve Chris Phillips to be a volunteer for the OHMS Wrestling program, effective for the 2021-2022 seasons (Attachment)

5. Communications

5.A. There is no Communications Folder this month.

5.B. FOIA Requests:

5.B.1. SmartProcure - specific information from July 8, 2021 to October 13, 2021:
1. Purchase order numbers or a comparable substitute if POs are not used.
2. Purchase dates.
3. Detailed description of the purchases.
4. Line item quantity.
5. Line item price.
6. Vendor ID number, name, address, contact person, email address

5.B.2. Vince Espi - LocalLabs
1. Copy of the signed contract with Panorama
2. List of all payments made to Panorama
3. Copies of all materials used by Panorama in training/curriculum per the contract
4. List of all teachers & classes (students) who have been exposed or instructed to Panorama materials

5.B.3. Bloomington Normal News - Names of all History books & other reference materials used for high school classes, including authors' names

6. Administrative Committee Reports

6.A. Finance - Kevin Frazier, Mary Springer, & Andy Walsh

6.B. Education/Technology - Carolyn Hansen, Mary Springer, & Laura O'Donnell

7. Administrative Reports

7.A. Assistant Superintendent's Report (Attachment)

7.A.1. Emergency Connectivity Fund Grant

7.A.2. Tax Year 2021 Levy Information (Attachment)

7.A.3. Delinquent Payment Collections

7.A.4. Community Outreach

7.B. Superintendent's Report

7.B.1. Triple I Conference - Final Plans

7.B.2. Student Achievement & School Improvement Reports

7.B.3. OHS Course to Career Guide Changes for 2022-2023 (Attachment) (Motion)

7.B.4. Evaluation Relief

7.B.5. COVID News & Updates

7.B.6. OMS School Improvement Grant & Needs Assessment (Attachment) (Motion)

8. Other Business

9. Action Items

Description: A motion was made by __________, seconded by __________, to approve the intent of the Board of Education to issue $5,500,000 Working Cash Fund Bonds to increase the District's Working Cash Fund.

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____.

A motion was made by __________, seconded by __________, to approve the OMS School Improvement Goals/Needs Assessment documents required for the Title I School Improvement Grant.

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____.

A motion was made by __________, seconded by __________, to approve the 2022-2023 OHS Course to Career Guide.

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____.

A motion was made by __________, seconded by __________, to approve placing the FY21 Levy on Public Display for 30 days, beginning November 9, 2021.

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____.

10. Executive Session

Description: A motion was made by __________, seconded by __________, to meet in Executive Session at __________ p.m. to discuss one or all of the following: (1) student discipline; (2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity and/or litigation from this action; (3) purchase of property; (4) litigation due to action against the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting.

Ayes __________ Nays __________

A motion was made by __________, seconded by __________, to reconvene open session at __________ p.m.

Ayes __________ Nays __________

11. Action as a Result of Executive Session

Description: A motion was made by __________, seconded by __________, to approve ________________________________________________________________________________________________________________________________

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____;
Hohulin _____; Springer _____; Dietrich _____.

12. Adjournment

Description: At __________ p.m., a motion was made by __________, seconded by __________, to adjourn the meeting.

Motion carried by unanimous vote.

November 8, 2021 at 6:05 PM - REGULAR BOARD OF EDUCATION MEETING

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