Public Meeting Agenda: September 13, 2021 at 6:00 PM - REGULAR BOARD OF EDUCATION MEETING

1. Call to Order, Roll Call, and Pledge of Allegiance

Description: The Board of Education of the Olympia CUSD #16 was called to order at 6:00 p.m. by President Kevin Frazier with the following Board Members and Administrators present: Kevin Frazier _____; Carolyn Hansen _____; Steve Matter _____; Doug Maris _____; Shawn Hohulin _____; Mary Springer _____; Justin Dietrich _____; Superintendent Dr. Laura O'Donnell _____; Assistant Superintendent Andy Walsh _____; OHS Principal Dr. Ed Jodlowski _____; OMS Principal Mike Jones _____; ONE Principal Matt Hurley _____; OSE Principal Stacey Rogers _____; OWE Principal Lisa Castleman _____.

Absent: _______________________________________________________

Others Present: ________________________________________________

The Pledge of Allegiance was led by ________________________________

2. Recognition of Visitors

3. Opportunity for Public Input

Description: Anyone who wishes to address the Board of Education must contact the Administrative Assistant to the Superintendent at 309-379-6011, ext. 1128, two (2) business days prior to the meeting. At that time, please state if any special accommodations would be needed should your request be granted.

4. Approval of Consent Agenda

Description: A motion was made by __________, seconded by __________, to approve the Consent Agenda that includes:

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____.

4.A. Approve Agenda

4.B. Approve Minutes from the August 10, 2021 Regular Scheduled Board of Education Meeting (Attachment)

4.C. Approve Bills & Financial Reports (Attachment)

4.D. Approve the following resignations:

4.D.1. Cinda Percival - OMS Administrative Assistant, effective September 3, 2021 (Attachment)

4.D.2. Paul Dennhardt - OHS Contest Play Director, effective August 24, 2021 (Attachment)

4.D.3. Tina Cottone - Cafeteria Personnel at Olympia South Elementary, effective August 26, 2021 (Attachment)

4.D.4. Walker Spaulding - OHS Assistant Contest Play Director, effective August 26, 2021 (Attachment)

4.D.5. Maurice "Skeet" Stribling - Transportation Manager, effective September 3, 2021 (Attachment)

4.D.6. Nicholas Jackson - Transportation Dispatch Operator, effective September 3, 2021 (Attachment)

4.D.7. Rebekka Schwartz - OMS Head Track Coach and OMS Assistant Track Coach (split stipends for both positions), effective September 7, 2021 (Attachment)

4.E. Approve the Intent to Retire of Linda Schmidgall - OHS Administrative Assistant, effective October 1, 2021 (Attachment)

4.F. Approve Melissa Brander, OMS Special Education Teacher, to be a Mentor for Addie Patton new OMS/West Special Education Teacher, effective for the 2021-2022 school year (Attachment)

4.G. Approve the employment of Abagail Boyd - 3rd grade Teacher at Olympia North Elementary, effective for one year only, 2021-2022 (Attachment)

4.H. Approve the employment of Nicholas Jackson - Director of Transportation, effective September 7, 2021 (Attachment)

4.I. Approve the employment of the following Education Support Personnel, effective for the 2021-2022 school year:

4.I.1. Cinda Percival - HR/Payroll Administrative Assistant (Attachment)

4.I.2. Cierra Alarcon - RISE Aide at Olympia North Elementary (Attachment)

4.I.3. Amber Otto - Pre-K/ECE Aide at Olympia North Elementary (Attachment)

4.I.4. Christina Schulz - OMS Administrative Assistant (Attachment)

4.I.5. Brittany Gresham - Aide at Olympia South Elementary (Attachment)

4.I.6. Vickey Withey - Cafeteria Personnel at Olympia South Elementary (Attachment)

4.I.7. Mary Stockle - Cafeteria Personnel at OHMS (Attachment)

4.I.8. Dora Sue Estes - Cafeteria Personnel at OHMS (Attachment)

4.I.9. Monica Rogers - OHMS Cafeteria Personnel (Attachment)

4.I.10. Amber LaBerge - Bus Aide (Attachment)

4.I.11. Cynthia Cotner - Bus Aide (Attachment)

4.I.12. Kayleigh Smith - Bus Aide (Attachment)

4.I.13. Nicole Jones - Bus Aide (Attachment)

4.J. Approve the employment of the following Extra-Curricular Coaches/Sponsors, effective for the 2021-2022 seasons:

4.J.1. Alex Castillo - OMS Chess Coach (Attachment)

4.J.2. Trevor Oldham - OHS Assistant Golf Coach (Attachment)

4.J.3. Justin Lacefield - OHS Head Baseball Coach (Attachment)

4.J.4. Tyler DeVault - OHS Contest Play Director (Attachment)

4.J.5. Addie Patton - OMS 7th grade Volleyball Coach (Attachment)

4.J.6. Megan Whitecotton - OHS Fall Play Tech Director (Attachment)

4.K. Approve the Increase in Hours for the following OHS Paraprofessionals, effective for the 2021-2022 school year: (Attachment)

Angela Anderson, from 6.25 hours per day to 6.75
Nancy Cunningham, from 6.5 hours per day to 7.0
Miriam Polson, from 6.5 hours per day to 7.0
Tiffany Tackett, from 6.0 hours per day to 6.5
Jori Thacker, from 6.0 hours per day to 6.5
Angela Sebok, from 6.5 hours per day to 7.5
Brooke McDaniel, from 6.0 hours per day to 6.5
Rosemarie Delgadillo, from 6.0 hours per day to 6.5
Robin Watkins, from 7.5 hours per day to 8.0

4.L. Approve the Increase in Hours for the following OMS Paraprofessionals, effective for the 2021-2022 school year: (Attachment)

Tammie Stroud, from 7.0 hours per day to 7.50
Stephanie Welch, from 7.0 hours per day to 7.50
Colleen Williams, from 7.0 hours per day to 7.50
Liz Pennington, from 7.0 hours per day to 7.50
Amy Ummel, from 7.0 hours per day to 7.50
Sara Westfall, from 7.0 hours per day to 7.50
Shannon Donaldson, from 7.0 hours per day to 7.50
Melissa Mahoney, from 7.0 hours per day to 7.50
Trevor Oldham, from 7.0 hours per day to 7.50
Jessica Steel, from 7.0 hours per day to 7.50

4.M. Approve the Increase in Hours for the following Olympia West Elementary Paraprofessionals, effective for the 2021-2022 school year: (Attachment)

Holly Gottschalk, from 6.0 hours per day to 6.25
Loretta Bachman, from 6.0 hours per day to 6.25
Tammy McMillion, from 6.0 hours per day to 6.50
Angel Hawkins, from 7.25 hours per day to 7.50

4.N. Approve the Increases in Hours for the following Transportation personnel, effective for the 2021-2022 school year: (Attachment)

Jane Phillips, Bus Driver - from 5.75 hours per day to 6.75
Ginger Ewen, Bus Driver - from 5.75 hours per day to 6.50
Keyth Mooneyham, Bus Driver - from 6.0 hours per day to 7.50
Diana Tackett, Bus Driver - from 7.0 hours per day to 7.50
Samantha Meridith, Bus Aide - from 6.50 hours per day to 7.0

4.O. Approve David Bedwell as a volunteer for the OHS Football program, effective for the 2021-2022 season (Attachment)

4.P. Approve the Job Descriptions for the following positions: After-School Supervisor, Strength & Conditioning Coach, Head Coach - Activities, Head Coach - Athletics, Certified Food Service Personnel, Elementary Food Service Personnel, OHMS Head Cook, District Nurse, and Health Clerk (Attachment)

4.Q. Approve an overnight trip for the OHS Cross Country Team to compete at the St. Anthony Invitational in Effingham, IL on October 16, 2021 (Attachment)

4.R. Approve Cinda Percival as the IMRF Authorized Agent for Olympia CUSD #16, effective for the 2021-2022 school year

5. Communications

5.A. There is no Communication Folder this month.

5.B. SOPPA Contracts Report (Attachment)

5.C. FOIA Requests:

Diane DeVore - List of all committees including (1) name of committee, (2) date formed, (3) purpose of committee, (4) members of committee, (5) date of last meeting, (6) frequency of meeting, and (7) dates of upcoming meetings
Lauren Seibler - Regarding 2020-2021 school year: (1) # of injuries/accidents on school grounds or during off-site activities, (2) # of fights on school grounds or during off-site activities, (3) # of incidents involving SRO or additional police intervention on school grounds or during off-site activities, (4) # of school bus incidents involving accidents or maintenance issues while transporting students, (5) # of bullying/harassment incidents reported, (6) # of COVID-related deaths traced to Olympia staff or students, and (7) # of COVID-related hospitalizations traced to Olympia staff or students
Zachary Gittrich - number of students in Olympia School District who are using government assistance food/meal programs at school facilities from 2015-2021
Angel Tormis (Steep Steel, LLC) - copies of active leases/licenses for cell towers, rooftop antennas, or other wireless installations on Olympia property, as well as 24 months of associated payment histories

6. Administrative Committee Reports

6.A. Education/Technology - Carolyn Hansen & Mary Springer

7. Administrative Reports

7.A. Building Principals' Reports

7.B. Assistant Superintendent's Report

7.B.1. FY22 Budget Report (Attachment)

7.B.2. Evidence Based Funding Update

7.B.3. Waiver of Limitation on Administrative Costs (Attachment)

7.B.4. Transportation Department Update

7.B.5. School Maintenance Grant

7.B.6. Test to Stay Program

7.C. Superintendent's Report

7.C.1. Alternate Climate Survey (Attachment) (Motion)

7.C.2. Student Enrollment (Attachment)

7.C.3. Board of Education Meeting - December 6, 2021

7.C.4. Equal Educational Opportunities

7.C.5. IDEA Accountability/LEA Performance Determination

7.C.6. ESSER III

7.C.7. COVID Testing Mandate for Educators

7.C.8. OHS Events

8. Other Business

9. Action Items

Description: A motion was made by __________, seconded by __________, to approve the FY22 Working Budget as presented by Assistant Superintendent Andy Walsh.

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____.

A motion was made by __________, seconded by __________, to approve the Waiver for Limitation of Administrative Costs Resolution as presented by Assistant Superintendent Andy Walsh.

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____.

A motion was made by __________, seconded by __________, to approve a Letter of Intent to administer the 2021-2022 Alternate Climate Survey by Cognia (formerly AdvancEd).

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____.

A motion was made by __________, seconded by __________, to approve moving the December Board of Education meeting to Monday, December 6, 2021 at 6:00, with the Public Levy Hearing being on that same date at 5:50 p.m.

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____.

A motion was made by __________, seconded by __________, to approve bidding for 3 conventional school buses and 1 white activity bus.

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____.

A motion was made by __________, seconded by __________, to approve the Olympia School District to pursuing the ISBE School Maintenance Grant.

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____.

  A motion was made by __________, seconded by __________, to approve _____________________________________________________________

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____.

10. Executive Session

Description: A motion was made by __________, seconded by __________, to meet in Executive Session at __________ p.m. to discuss one or all of the following: (1) student discipline; (2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity and/or litigation from this action; (3) purchase of property; (4) litigation due to action against the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting.

Ayes __________ Nays __________

A motion was made by __________, seconded by __________, to reconvene open session at __________ p.m.

Ayes __________ Nays __________

11. Action as a Result of Executive Session

Description: A motion was made by __________, seconded by __________, to approve ________________________________________________________________________________________________________________________________

Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____;
Hohulin _____; Springer _____; Dietrich _____.

12. Adjournment

Description: At __________ p.m., a motion was made by __________, seconded by __________, to adjourn the meeting.

Motion carried by unanimous vote.

September 13, 2021 at 6:00 PM - REGULAR BOARD OF EDUCATION MEETING

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