June 14, 2021 at 7:00 PM - REGULAR BOARD OF EDUCATION MEETING
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1. Call to Order, Roll Call, and Pledge of Allegiance
Description:
The Board of Education of the Olympia CUSD #16 was called to order at 7:00 p.m. by President Kevin Frazier with the following Board Members and Administrators present: Kevin Frazier _____; Carolyn Hansen _____; Steve Matter _____; Doug Maris _____; Shawn Hohulin _____; Mary Springer _____; Justin Dietrich _____; Superintendent Dr. Laura O'Donnell _____; Assistant Superintendent Andy Walsh _____; OHS Principal Dr. Ed Jodlowski _____; OMS Principal Dr. Ben Lee _____; ONE Principal Matt Hurley _____; OSE Principal Stacey Rogers _____; OWE Principal Lisa Castleman _____.
Absent: _______________________________________________________ Others Present: ________________________________________________ The Pledge of Allegiance was led by ________________________________ |
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2. Recognition of Visitors
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3. Opportunity for Public Input
Description:
Anyone who wishes to address the Board of Education must contact the Administrative Assistant to the Superintendent at 309-379-6011, ext. 1128, two (2) business days prior to the meeting. At that time, please state if any special accommodations would be needed should your request be granted.
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3.A. Diane DeVore
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3.B. Allie Parks
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3.C. Sarah Finley
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3.D. Kim Kratz
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4. Approval of Consent Agenda
Description:
A motion was made by __________, seconded by __________, to approve the Consent Agenda that includes:
Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____. |
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4.A. Approve Agenda
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4.B. Approve Minutes from the May 3, 2021 Special-Called Public Waiver Hearing (Attachment)
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4.C. Approve Minutes from the May 3, 2021 Regular Scheduled Board of Education Meeting (Attachment)
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4.D. Approve Bills & Financial Reports (Attachment)
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4.E. Approve the following resignations:
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4.E.1. Rachel Pritts - OHS Basketball Cheer Coach, effective May 3, 2021 (Attachment)
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4.E.2. Rachel Pritts - Special Education Aide at Olympia South Elementary, effective May 27, 2021 (Attachment)
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4.E.3. Cassidy Johnson - newly-hired Special Education RISE Teacher at Olympia North Elementary, effective May 4, 2021 (Attachment)
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4.E.4. Kelsi Meeker - OMS 7th Grade Volleyball Coach, effective May 11, 2021 (Attachment)
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4.E.5. Haylie Noltensmeier - OHS Special Education Aide, effective at the end of the 2020-2021 school year (Attachment)
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4.E.6. Natalie Chambers - OMS Reading Interventionist, effective at the end of the 2020-2021 school year (Attachment)
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4.E.7. Diana Davis - Special Olympics Coach, effective July 1, 2021 (Attachment)
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4.E.8. Jackie Litwiller - Director of Transportation, OMHS Assistant Activities Director, & OHS Head Volleyball Coach, effective June 18, 2021 (Attachment)
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4.E.9. Sheila Spencer - Cafeteria Personnel at Olympia South Elementary, effective June 11, 2021 (Attachment)
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4.F. Approve the following Intents to Retire:
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4.F.1. Joe Sledge - Bus Driver, effective July 30, 2021 and Kate Sledge - Bus Aide, effective May 27, 2021 (Attachment)
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4.F.2. Maurice "Skeet" Stribling - Bus Driver, effective at the end of the 2020-2021 school year (Attachment)
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4.F.3. Rosann Bartelmay - Bus Aide, effective at the end of the 2020-2021 school year (Attachment)
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4.G. Approve the following Certified Teachers, effective for the 2021-2022 school year:
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4.G.1. Margaret (Meg) Johnson - RISE Special Education Teacher at Olympia North Elementary (Attachment)
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4.G.2. Beth Ann Polley - OMS Reading Interventionist (Attachment)
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4.H. Approve the transfer of the following Education Support Personnel, effective for the 2021-2022 school year:
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4.H.1. Ann Williams, Christine VanDyke, & Erin Barnard - from Aides to Interventionists at Olympia North Elementary (Attachment)
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4.H.2. Kalee Cross, Sharlyn Patten, Vanessa Tibbs, & Connie Carroll - from Aides to Interventionists at Olympia South Elementary (Attachment)
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4.H.3. Holly Gottschalk & Sarah Warman - from Aides to Interventionists at Olympia West Elementary (Attachment)
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4.H.4. Jesse Wheeler - from Bus Driver to Lead Bus Driver, and Dawn Jones - from Bus Aide to Lead Bus Aide (Attachment)
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4.H.5. Patricia Heck - from Cafeteria personnel at OHMS to Cafeteria personnel at Olympia West Elementary (Attachment)
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4.I. Approve the employment of the following Education Support Personnel, effective for the 2021-2022 school year:
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4.I.1. Alison Haesele - Interventionist at Olympia West Elementary (Attachment)
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4.I.2. Donna Anderson - Cafeteria personnel at Olympia North Elementary (Attachment)
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4.J. Approve the employment of the following Extra-Curricular Personnel, effective for the 2021-2022 seasons:
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4.J.1. CJ Hamilton - OMS Boys' Head Cross Country Coach (Attachment)
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4.J.2. Maddie Morrison - OMS Girls' Head Cross Country Coach (Attachment)
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4.J.3. Lyndi Mallers - OHS Flag Sponsor (Attachment)
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4.J.4. Kelsi Meeker - OHS JV Volleyball Coach (Attachment)
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4.J.5. Alex Nordstrom - OHS Assistant Football Coach (Attachment)
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4.J.6. Brock Weigelmann - OHS Assistant Football Coach (Attachment)
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4.J.7. Oren Baran - OHS Girls' Assistant Basketball Coach (Attachment)
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4.J.8. Oren Baran - OHS Fall Strength & Conditioning Sponsor (Attachment)
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4.J.9. Katie Hill - Student Council Sponsor at Olympia North Elementary (split stipend) (Attachment)
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4.J.10. Justin Slager - OHS Boys' Freshman Basketball Coach (split stipend) (Attachment)
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4.J.11. Luke Litwiller - OHS Boys' JV Basketball Coach (split stipend) (Attachment)
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4.J.12. Trevor Strubhar - OHS Boys' JV Basketball Coach (split stipend) (Attachment)
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4.K. Approve a Reduction in Hours for Vickie Powell, Cafeteria personnel at North, from 5.5 hours per day to 5.0 hours per day (Attachment)
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4.L. Approve an overnight trip for the OHS Cross Country Team to attend summer camp at Lake Shelbyville, IL on July 20-22, 2021 (Attachment)
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4.M. Approve Robert Ranz, Michael Jeszke, Danielle Vescovi, Justyn Olson, & Madelyn Wheeler as Volunteers for the OHS Summer Band Camp (Attachment)
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4.N. Approve the student transfer request, effective for the 2021-2022 school year, for Weston Toliver to attend Olympia West Elementary instead of Olympia North Elementary (Attachment)
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4.O. Approve the 2020-2021 donations to Olympia schools as listed (Attachment)
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4.P. Approve a donation of labor and materials from the Olympia Progressive Baseball Association to build a new concession/storage building for the Olympia West baseball fields (Attachment)
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4.Q. Approve the Substitute Rate of Pay, effective for the 2021-2022 school year (Attachment)
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4.R. Approve the renewal of contract with IASB for Boardbook, PRESS, & School Board Policies Online services, effective July 1, 2021 - June 30, 2022 (Attachment)
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4.S. Approve the 2021 Resolution for Publication of Prevailing Wages in conjunction with the Regional Office of Education (Attachment)
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4.T. Approve the Final 2020-2021 Calendar (Attachment)
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4.U. Approve posting all District contracts over $25,000 on the District's website (Attachment)
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4.V. Approve keeping Executive Session Minutes closed from July 2020 - December 2020, and to destroy any audio recording of Executive Session Minutes older than 18 months
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5. Communications
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5.A. A Communications Folder will circulate around the Board Table.
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5.B. SOPPA Contract Report (Attachment)
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6. Administrative Committee Reports
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7. Administrative Reports
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7.A. Assistant Superintendent's Report
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7.A.1. Substitute Staff Rate of Pay (Consent Agenda Attachment)
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7.A.2. Nickel Lease FY22 Purchases (Motion)
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7.A.3. Bid Openings for OHMS Bus Parking Asphalt project (Attachment) (Motion)
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7.A.4. Bid Openings for OHS Parking Lot Additions (Attachment) (Motion)
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7.A.5. United Way Donation
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7.A.6. District Construction Update
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7.A.7. Concession Building at Minier Ballfields
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7.A.8. Designation of Accrued Interest (Attachment) (Motion)
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7.A.9. Prevailing Wage Resolution (Consent Agenda Attachment)
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7.A.10. FY21 Amended Budget Report (Budget Hearing Attachment) (Motion)
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7.A.11. FY22 Working Budget (Attachment) (Motion)
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7.A.12. Wrestling Coop (Attachment) (Motion)
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7.B. Superintendent's Report
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7.B.1. Climate Survey Results
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7.B.2. Strategic Plan Update & Timeline
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7.B.3. Staffing Update
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7.B.4. Spring Assessments & MAP Growth
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7.B.5. COVID Staff Information
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7.B.6. August 2021 Plans / Updates
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7.B.7. ESSER III Allocation (Attachment)
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7.B.8. Athletic Trainer Contract
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7.B.9. COVID Shield Testing Update
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8. Other Business
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9. Action Items
Description:
A motion was made by __________, seconded by __________, to approve the final FY21 Amended Budget as presented by Assistant Superintendent Andy Walsh.
Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____. A motion was made by __________, seconded by __________, to approve the FY22 Nickel Lease expenses in the amount of $157,000. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____. A motion was made by __________, seconded by __________, to approve the Designation of Accrued Interest earned be spent on District operations. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____. A motion was made by __________, seconded by __________, to approve the bid from McLean County Asphalt for $118,071 to complete the OHMS Bus Parking Lot Asphalt project. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____. A motion was made by __________, seconded by __________, to approve the bid from Rowe Construction of $421,200 for the OHS Parking Lot Additions. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____. A motion was made by __________, seconded by __________, to approve an agreement for a coop Wrestling team between OMS & Heyworth Jr. High School, effective for the 2021-2022 & 2022-2023 school years. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____. A motion was made by __________, seconded by __________, to approve an agreement for a coop Wrestling team between OHS & Heyworth High School, effective for the 2021-2022 & 2022-2023 school years. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____. A motion was made by __________, seconded by __________, to approve the FY22 Working Budget as presented by Assistant Superintendent Andy Walsh. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____. |
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10. Executive Session
Description:
A motion was made by __________, seconded by __________, to meet in Executive Session at __________ p.m. to discuss one or all of the following: (1) student discipline; (2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity and/or litigation from this action; (3) purchase of property; (4) litigation due to action against the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting.
Ayes __________ Nays __________ A motion was made by __________, seconded by __________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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11. Action as a Result of Executive Session
Description:
A motion was made by __________, seconded by __________, to approve the dismissal of Stanley Marsee, Bus Driver, effective at the end of the 2020-2021 school year.
Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Springer _____; Dietrich _____. |
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12. Adjournment
Description:
At __________ p.m., a motion was made by __________, seconded by __________, to adjourn the meeting.
Motion carried by unanimous vote. |