January 13, 2020 at 7:00 PM - PUBLIC HEARING & REGULAR BOARD OF EDUCATION MEETING
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1. Call to Order and Roll Call
Description:
The Board of Education of the Olympia CUSD #16 was called to order at 7:00 p.m. by President Kevin Frazier for a Special-Called Public Bond Hearing with the following board members and administrators present: Kevin Frazier _____; Carolyn Hansen _____; Steve Matter ______; Doug Maris _____; Shawn Hohulin _____; Lynn Cross _____; Mary Springer _____; Superintendent Dr. Andrew S. Wise _____; Assistant Superintendent Laura O'Donnell _____; OHS Principal Dr. Ed Jodlowski _____; OMS Principal Ben Lee _____; ONE Principal Matt Hurley _____; OSE Principal Stacey Rogers _____; OWE Principal Lisa Castleman _____.
Absent: ___________________________________________________________ Others Present: _____________________________________________________ |
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2. Sale of Bonds Hearing - Superintendent Dr. Andrew Wise
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3. Opportunity for Public Input
Description:
Anyone who wishes to address the Board of Education must contact the Superintendent at 379-6011, ext. 1128, two business days prior to the meeting. Anyone addressing the Board of Education who requires special accommodations may contact the Superintendent's Secretary at 379-6011, ext. 1128, two days prior to the meeting.
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4. Adjournment
Description:
At __________ p.m., a motion was made by ____________________, seconded by ____________________ to adjourn the meeting.
Motion carried by unanimous vote. |
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5. Call to Order, Roll Call, and Pledge of Allegiance
Description:
The Board of Education of the Olympia CUSD #16 was called to order at 7:05 p.m. by President Kevin Frazier for a Regular Scheduled Board of Education Meeting with the following board members and administrators present: Kevin Frazier _____; Carolyn Hansen _____; Steve Matter ______; Doug Maris _____; Shawn Hohulin _____; Lynn Cross _____; Mary Springer _____; Superintendent Dr. Andrew S. Wise _____; Assistant Superintendent Laura O'Donnell _____; OHS Principal Dr. Ed Jodlowski _____; OMS Principal Ben Lee _____; ONE Principal Matt Hurley _____; OSE Principal Stacey Rogers _____; OWE Principal Lisa Castleman _____.
Absent: ___________________________________________________________ Others Present: _____________________________________________________ The Pledge of Allegiance was led by ____________________________________. |
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6. Recognition of Visitors
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7. Approval of Consent Agenda
Description:
A motion was made by _____________________, seconded by _________________ to approve the consent agenda that includes:
Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Cross _____; Springer _____. |
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7.A. Approve Agenda
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7.B. Approve Minutes from the December 16, 2019 Special-Called Property Tax Levy Public Hearing (Attachment)
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7.C. Approve Minutes from the December 16, 2019 Special-Called E-Learning Days Public Hearing (Attachment)
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7.D. Approve Minutes, including Executive Session Minutes, from the December 16, 2019 regular Board of Education Bond Meeting (Attachment)
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7.E. Approve Bills and Financial Reports (Attachment)
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7.F. Approve the following resignations:
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7.F.1. Laura Gordon - Bus Aide, effective December 20, 2019 (Attachment)
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7.F.2. Teddy Mallers - Technology Support Specialist, effective January 24, 2020 (Attachment)
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7.F.3. Hillary McDannald - Special Education Program Aide at Olympia West Elementary, effective January 17, 2020 (Attachment)
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7.F.4. Jill Uhlman - OHMS Instructional Coach, effective at the end of the 2019-2020 school year (Attachment)
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7.G. Approve the following New Teacher Mentors, effective for the remainder of the 2019-2020 school year:
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7.G.1. Patti Emmert for Kari Kelly, 4th grade Teacher at Olympia West Elementary (Attachment)
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7.G.2. Kassadie Tielke for Darci Eastman, 2nd grade Teacher at Olympia West Elementary (Attachment)
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7.H. Approve the employment of the following Education Support Personnel:
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7.H.1. Laura Gordon - OHMS Food Service Personnel, effective January 6, 2020 (Attachment)
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7.H.2. Dawn Canterbury - Bus Aide, effective January 6, 2020 (Attachment)
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7.I. Approve the Increase in Hours of Nicole Littlefield, OHMS Food Service Personnel, from 5.0 hours per day to 5.5 hours per day, effective January 6, 2020 (Attachment)
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7.J. Approve the Decrease in Hours of Maurice Stribling, Bus Driver, from 7.25 hours per day to 6.25 hours per day, effective January 6, 2020 (Attachment)
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7.K. Approve the employment of Dale Tarter - OHS Girls' Assistant Soccer Coach, effective for the 2019-2020 season (Attachment)
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7.L. Approve the updated Board Policies as presented (Attachment)
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7.M. Approve the updated Job Description for Superintendent (Attachment)
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7.N. Approve the OMS Promotion Date of Monday, May 18, 2020 @ 7:00 p.m.
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7.O. Approve the Mowing Contract renewal between Olympia CUSD #16 and Changing Seasons, effective January 1, 2020 through December 31, 2020 (Attachment)
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7.P. Approve an overnight trip for the OHS Varsity Wrestling Team to participate in Orion on February 1, 2020 (Attachment)
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7.Q. Approve an overnight trip for the OHS Wrestling Team to attend a 2-day tournament in Princeton on January 10 & 11, 2020 (Attachment)
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7.R. Approve the updated Job Description for Technology Support Specialist (Attachment)
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7.S. Approve the updated Job Description for Assistant Superintendent (Attachment)
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8. Communications
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8.A. OMS Speech Team
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8.B. OHS State Scholars
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8.C. Architectual Design & Schedules - Tracy Coker, Dewberry Architects
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9. Administrative Committee Reports
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9.A. Education/Technology - Dr. Andrew Wise, Laura O'Donnell, Carolyn Hansen, & Mary Springer
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10. Administrative Reports
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10.A. Building Principals' Reports
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10.B. Assistant Superintendent's Report - Laura O'Donnell (Attachment)
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10.B.1. Delinquent Payment Collection
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10.B.2. Postings & Interviews for 2020-2021
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10.B.3. PreK Programming/DIAL Screenings & Child Find
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10.B.4. The 5 Essentials Climate Survey
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10.B.5. Substitute Shortage & Licensure Changes
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10.B.6. Second Semester Professional Development Plans
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10.B.7. Challenge Learning Process (OMS)
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10.B.8. South Student Needs
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10.C. Superintendent's Report - Dr. Andrew S. Wise
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10.C.1. Bond Hearing Information (Motion)
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10.C.2. Licensed Personnel Seniority List (Attachment)
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10.C.3. Education Support Personnel Seniority List (Attachment)
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10.C.4. OESPA Contract (Attachment) (Motion)
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10.C.5. Unland Property & Liability Insurance Renewal (Attachment) (Motion)
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10.C.6. State Matching Construction Grant (Attachment) (Motion)
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10.C.7. Roof Improvement - Bid Process (Motion)
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10.C.8. Health Life Safety Survey (Attachment) (Motion)
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10.C.9. Board Policy Revisions/Updates - Final Reading (Consent Agenda Attachment)
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10.C.10. Special Facilities Meeting (Motion)
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10.C.11. Olympia's Next Superintendent (Motion)
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11. Other Business
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12. Action Items
Description:
A motion was made by _______________, seconded by _______________, to approve the intent of the Board of Education to sell $2,600,000 Working Cash Fund Bonds to increase the District's Working Cash Fund and $13,000,000 Funding Bonds to pay claims against the District.
Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Cross _____; Springer _____. A motion was made by _______________, seconded by _______________, to approve the OESPA Contract to include the Library Technicians, effective through the 2021-2022 school year. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Cross _____; Springer _____. A motion was made by _______________, seconded by _______________, to approve the renewal of Property & Liability Insurance through Unland Insurance for $356,689 to be distributed in the following amounts: $93,289 Property; $564 Crime; $6,580 Inland Marine; $31,350 General Liability; (included) School Board Legal; $59,167 Auto; $140,086 Workers Compensation; $15,931 Umbrella; $3,586 Pollution; $6,136 Cyber. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Cross _____; Springer _____. A motion was made by _______________, seconded by _______________, to approve the grant application for State Matching Construction Grant in the amount of $50,000. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Cross _____; Springer _____. A motion was made by _______________, seconded by _______________, to approve starting the Bid Process for Roof Section HS4. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Cross _____; Springer _____. A motion was made by _______________, seconded by _______________, to approve the 10-year Health Life Safety Survey. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Cross _____; Springer _____. A motion was made by _______________, seconded by _______________, to approve Wednesday, February 26, 2020 at 5:30 p.m. as the date/time for a special-called Facilities Meeting. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Cross _____; Springer _____. A motion was made by _______________, seconded by _______________, to approve Laura O'Donnell as the Superintendent of Olympia Schools, effective July 1, 2020. Discussion. Vote: Frazier _____; Hansen _____; Matter _____; Maris _____; Hohulin _____; Cross _____; Springer _____. |
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13. Opportunity for Public Input
Description:
Anyone who wishes to address the Board of Education must contact the Administrative Assistant to the Superintendent at 309-379-6011, ext. 1128, two (2) business days prior to the meeting. Please state at that time if any special accommodations would be needed should your request be granted.
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14. Executive Session
Description:
A motion was made by _______________, seconded by _______________, to meet in Executive Session at __________ p.m. to discuss student discipline, the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity, and/or litigation; to discuss purchase of property; and to discuss litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal; or when the public body finds that an action is probably or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting.
Ayes __________ Nays __________ A motion was made by _______________, seconded by _______________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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15. Action as a result of Executive Session
Description:
A motion was made by ________________,seconded by ________________, to _____________________________________.
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16. Adjournment
Description:
At ________ p.m. a motion was made by ______________________, seconded by _____________________ to adjourn the meeting. Motion carried by unanimous vote.
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