June 10, 2019 at 7:00 PM - REGULAR BOARD OF EDUCATION MEETING
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1. Call to Order, Roll Call, and Pledge of Allegiance
Description:
The Board of Education of the Olympia CUSD #16 was called to order at 7:00 p.m. by President Kevin Frazier with the following board members and administrators present: Kevin Frazier _____; Carolyn Hansen _____; Trena Glenn _____; Steve Matter ______; Doug Maris _____; Shawn Hohulin _____; Lynn Cross _____; Superintendent Dr. Andrew S. Wise _____; Assistant Superintendent Laura O'Donnell _____; OHS Principal Dr. Ed Jodlowski _____; OMS Principal Ben Lee _____; ONE Principal Matt Hurley _____; OSE Principal Stacey Rogers _____; OWE Principal Lisa Castleman _____.
Absent: ___________________________________________________________ Others Present: _____________________________________________________ The Pledge of Allegiance was led by _____________________________________. |
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2. Recognition of Visitors
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3. Approval of Consent Agenda
Description:
A motion was made by _____________________, seconded by _________________ to approve the consent agenda that includes:
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. |
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3.A. Approve Agenda
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3.B. Approve Minutes, including Executive Session Minutes, from the May 13, 2019 regular scheduled Board of Education Meeting (Attachment)
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3.C. Approve Bills and Financial Reports (Attachment)
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3.D. Approve the following resignations:
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3.D.1. Jamie Benjamin - OHS Science Teacher effective at the end of the 2018-2019 school year (Attachment)
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3.D.2. Sarah Abel - 5th grade at Olympia West Elementary effective at the end of the 2018-2019 school year (Attachment)
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3.D.3. Matthew McElheny - OHS Assistant Football Coach effective May 29, 2019 (Attachment)
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3.D.4. Austin Brummett - OHS Assistant Football Coach effective May 30, 2019 (Attachment)
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3.D.5. Christy Kelson - Payroll/HR Administrative Assistant effective June 30, 2019 (Attachment)
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3.E. Approve the Intent to Retire of David Stine effective at the end of the 2022-2023 school year, pending all qualifications have been met (Attachment)
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3.F. Approve the Intent to Retire of Rita Park effective at the end of the 2020-2021 school year, pending all qualifications have been met (Attachment)
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3.G. Approve the employment of the following licensed teachers effective for the 2019-2020 school year:
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3.G.1. Sarah Brown - OHS Business (Attachment)
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3.G.2. William Coyle - OHS Science (Attachment)
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3.G.3. Lauren Guttschow - OMS Art (Attachment)
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3.G.4. Courtney Hannemann - Olympia South Elementary Kindergarten (Attachment)
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3.H. Approve the employment of the following Education Support Personnel effective for the 2019-2020 school year:
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3.H.1. Fred Martin - Bus Driver (Attachment)
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3.H.2. Shelby Batterton - Payroll/HR Administrative Assistant effective July 1, 2019 (Attachment)
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3.I. Approve the following New Teacher Mentors effective for the 2019-2020 school year:
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3.I.1. Haley Pack for Sarah Brown - OHS Business (Attachment)
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3.I.2. Amity Westphalen for William Coyle - OHS Science (Attachment)
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3.J. Approve the following Department/Grade Level Chairs effective for the 2019-2020 school year: Amanda Richards (PreK), Stacy Goeke (Kindergarten), Sophia Estes (1st Grade), Tara Loyer (2nd Grade), Becky Westerfield (3rd Grade), Angie Swartzendruber (4th Grade), Stevie Miller (5th Grade), Heather Schwarting (6th Grade), Tami Geurts (7th Grade), and Jen Love (8th Grade) (Attachment)
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3.K. Approve the following OHS Department Chairs effective for the 2019-2020 school year: Connie Schroeder (Vocational), Rebecca Meissner (Language Arts), Angie Davis (Math), Mike Neisler (PE), Kate Berry (Social Studies), Brandi Cooper (Science), Abigail Lies (Special Education), and Lisa Steve (Counseling) (Attachment)
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3.L. Approve an Increase in Hours for Christine Delahunt - OHS Cafeteria Personnel, from 5.0 hours per day to 5.5 hours per day effective for the 2019-2020 school year (Attachment)
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3.M. Approve the employment of the following Education Support Personnel effective for the 2019-2020 school year:
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3.M.1. Cindy Burmaster - OHS Cafeteria Personnel, 5.0 hours per day (Attachment)
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3.M.2. Nicole Littlefield - OHS Cafeteria Personnel, 5.0 hours per day (Attachment)
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3.N. Approve the employment of the following Extra-Curricular Coaches/Sponsors effective for the 2019-2020 school year:
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3.N.1. Alex Castillo - OHS Boys' & Girls' JV Soccer Coach (Attachment)
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3.N.2. Eric Lyons - OHS Winter/Spring Strength & Conditioning Supervisor (Attachment)
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3.N.3. Haylie Noltensmeier - OHS Football & Basketball Cheer Coach (Attachment)
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3.N.4. Trevor Oldham - OHS Chess Coach (Attachment)
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3.N.5. Trevor Oldham - OHS Assistant Track Coach (Attachment)
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3.N.6. Natalie Springer - OMS Assistant Drama Coach (Attachment)
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3.N.7. Sarah Brown - OHS Musical Tech Director (Attachment)
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3.N.8. Matt Modrusic & Sarah Brown (split stipend) - OHS Blue Crew (Attachment)
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3.N.9. Kristopher Ketelsen - OHS Tech Play Director (Attachment)
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3.O. Approve the employment of the restructured Extra-Curricular positions for Coaches & Sponsors as listed (Attachment)
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3.P. Approve the following Volunteers for the OHS Football program effective for the 2019-2020 school year: (Attachment)
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3.P.1. Justin Slager (Attachment)
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3.P.2. Justin Danyus (Attachment)
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3.Q. Approve a 30-minute per day Decrease in Hours of the following Transportation personnel: Tammy Bukowski, Phil Crassi, Karen Henderson, John Horrer, Dawn Jones, Karen Lacefield, Trudy Marsee, Samantha Meridith, Robert Phillips, Nicole Robbins, Stan Robb, Barb Seabourne, LaDonna Simpson, Kate Sledge, Joe Sledge, Diana Tackett, and Stan Marsee (Attachment)
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3.R. Approve Early Graduation for the following OHS eligible students effective at the end of the first 2019-2020 semester pending all qualifications have been met: Hannah Casey, Kelena Herrin, Jaclyn Judge, Anna Kaeb, Isabelle Rogers, and Kurston Southerland (Attachment)
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3.S. Approve writing for 100% of IDEA Flow Through Part B & Preschool Grants and 100% of the FY20 Consolicated District Plan (Attachment)
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3.T. Approve the posting of all contracts over $25,000 to be displayed on the District's website (Attachment)
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3.U. Approve the 2018-2019 District Donations (Attachment)
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3.V. Approve the updated 2019-2020 Risk Management Plan (Attachment)
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3.W. Approve an overnight trip for the OHS Cross Country Team to participate in the annual Cross Country Retreat at Sullivan, IL July 16-18, 2019 (Attachment)
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3.X. Approve the use of the OHMS facilities for JFL from August 2019 to November 2019 (Attachment)
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3.Y. Approve the Matthew's Lending Library program, with donations from the family of Matthew Warren, for Olympia South Elementary (Attachment)
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3.Z. Approve to keep Executive Session Minutes closed from January 2019 through June 2019, and to destroy any audio recordings of Executive Sessions older than 18 months
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3.AA. Approve the purchase of a new compressor in the Dectron Unit which controls the heating/cooling for the OHS pool (Attachment)
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3.AB. Approve the final 2019-2020 ISBE School Calendar (Attachment)
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4. Communications
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4.A. Communications Folder will circulate around the table.
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5. Committee Reports
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6. Administrative Reports
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6.A. Assistant Superintendent's Report - Laura O'Donnell (Attachment)
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6.A.1. PBIS Update
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6.A.2. New Teacher Mentoring
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6.A.3. Nickel Lease & Classroom Management Software
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6.A.4. New Internet Filter and Classroom Management Program
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6.A.5. Network Technology Director & Instructional Technology Director (Attachment)
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6.B. Superintendent's Report - Dr. Andrew S. Wise
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6.B.1. Strategic Plan Review (On Table)
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6.B.2. 2019-2022 Board OEA Contract (Attachment) (Motion)
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6.B.3. FY19 Final Amended Budget (Public Hearing Attachment) (Motion)
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6.B.4. Authorization of July 2019 Expenses Resolution (Attachment) (Motion)
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6.B.5. FY20 Working Budget (Attachment) (Motion)
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6.B.6. FY20 Budget Summary (Attachment)
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6.B.7. Insurance Update
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6.B.8. Network Technology Director & Instructional Technology Director (Motion)
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6.B.9. Temporary Portable Classroom Facility at Olympia South Elementary (Attachment) (Motion)
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6.B.10. IASB Board Policy Revisions - First Reading (Attachment)
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6.B.11. Resolution Submission for Joint Annual Conference - June 26, 2019 Deadline (Attachment)
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6.B.12. July Board Meeting Date (Motion)
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6.B.13. 2019 IASB Joint Annual Conference: November 22-24, 2019
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7. Other Business
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8. Action Items
Description:
A motion was made by _______________, seconded by _______________, to approve 2019-2022 Olympia Education Association negotiated contract as presented.
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve the Final FY19 Amended Budget as presented by Superintendent Dr. Andrew Wise. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve the Resolution authorizing payment of the July 2019 expenses. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve the FY20 Working Budget as presented by Superintendent Dr. Andrew Wise. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve placing a temporary Portable Classroom Facility at Olympia South Elementary effective through June 30, 2023. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve July _____, 2019 at 5:30 p.m. in the Conference Room of the Olympia Administration Office as the date/time for a Board Facilities Planning Meeting. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve the employment of Joe Salzer as Network Technology Director and Sean Mullins as Instructional Technology Director. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. |
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9. Opportunity for Public Input
Description:
Anyone who wishes to address the Board of Education must contact the Administrative Assistant to the Superintendent at 309-379-6011, ext. 1128, two (2) business days prior to the meeting. Please state at that time if any special accommodations would be needed should your request be granted.
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10. Executive Session
Description:
A motion was made by _______________, seconded by _______________, to meet in Executive Session at __________ p.m. to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity, and/or litigation; and to discuss litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probably or imminent, in which case the basis for the finding must be recorded and entered into the minutes of the closed meeting.
Ayes __________ Nays __________ A motion was made by _______________, seconded by _______________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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11. Action as a result of Executive Session
Description:
A motion was made by ________________,seconded by ________________, to _____________________________________.
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12. Adjournment
Description:
At ________ p.m. a motion was made by ______________________, seconded by _____________________ to adjourn the meeting. Motion carried by unanimous vote.
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