Public Meeting Agenda: May 1, 2017 at 7:00 PM - REGULAR BOARD OF EDUCATION MEETING

1. Call to Order, Roll Call, and Pledge of Allegiance

Description: The Board of Education of the Olympia CUSD #16 was called to order at 7:00 p.m. by President Kevin Frazier with the following Board members and Administrators present: Kevin Frazier _____; Carolyn Hansen _____; Trena Glenn _____; Steve Matter _____; Doug Maris _____; Shawn Hohulin_____; Lynn Cross_____; Superintendent Andrew S. Wise_____; Assistant Superintendent Joshua R. Olsen _____; OHS Principal Ed Jodlowski_____; OMS Principal Andy Walsh _____; ONE Principal Ben Lee_____; OSE Principal Stacey Rogers_____; OWE Principal Lisa Castleman_____.

Absent: ___________________________________________________________

Others Present: _____________________________________________________

The Pledge of Allegiance was led by _____________________________________.

2. Recognition of Visitors

3. Communications

3.A. A folder will circulate around the Board table.

3.B. Recognition of State Appearance for OHS Group Interp & Contest Play

4. Election Results (Attachment)

Description: A motion was made by _______________, seconded by _______________, to accept the canvassed Board candidate election results as provided by McLean County Clerk Kathy Michael.

Discussion. Vote: Frazier _____; Hansen _____; Glenn _____;
Matter _____; Maris _____; Hohulin _____; Cross_____.

5. Seating of New Board Members

Description: Recent legislation requires newly elected Board members to take an Oath of Office. The Superintendent may also require those Board members who are re-elected to take an Oath of Office as well. Board members Trena Glenn, Steve Matter, Doug Maris, and Shawn Hohulin will be re-seated and will take the Board member's Oath of Office:

"I, _______________, do solemnly swear that I will faithfully discharge the duties of the office of member of the Board of Education of Olympia Community Unit School District No. 16, in accordance with the Constitution of the United States, the Constitution of the State of Illinois, and the laws of the State of Illinois, to the best of my ability.
I further swear that:
I shall respect taxpayer interests by serving as a faithful protector of the School District's assets;
I shall encourage and respect the free expression of opinion by my fellow Board members and others who seek a hearing before the Board, while respecting the privacy of students and employees;
I shall recognize that a Board member has no legal authority as an individual and that decisions can be made only by a majority vote at a public Board meeting and I shall abide by majority decisions of the Board, while retaining the right to seek changes in such decisions through ethical and constructive channels.

6. Election of Officers

Description: (A retiring Board President, any Board member, or the Superintendent may act as president pro-tem for the newly elected Board. Any Board member may serve as a temporary secretary.)

A motion was made by _______________, seconded by _______________, to appoint _______________ as president pro-tem.

Discussion. Vote: Ayes __________; Nays __________.

President pro-tem _______________ appointed _______________ as secretary pro-tem.

Secretary pro-tem _______________ called the roll with the following members present:

Frazier _____; Hansen _____; Glenn _____; Matter _____;
Maris _____; Hohulin _____; Cross _____.

The President, Vice-President, and Secretary will be elected for a term of two (2) years.

(NOMINATIONS DO NOT NEED A "SECOND")

President pro-tem _______________ called for nominations for President of the Board of Education for a term of two (2) years. Nominations were as follows:
_______________ nominated _______________
_______________ nominated _______________

A motion was made by _______________, seconded by _______________, to cease the nominations.

Discussion. Vote: Ayes _____; Nays _____.

A vote was taken and _______________ was elected President of the Olympia Community Unit School District No. 16 Board of Education for a term of two (2) years.

President _______________ called for nominations for Vice-President of the Board of Education for a term of two (2) years. Nominations were as follows:
_______________ nominated _______________
_______________ nominated _______________

A motion was made by _______________, seconded by _______________, to cease the nominations.

Discussion. Vote: Ayes _____; Nays _____.

A vote was taken and _______________ was elected Vice-President of the Olympia Community Unit School District No. 16 Board of Education for a term of two (2) years.

President _______________ called for nominations for Secretary of the Board of Education for a term of two (2) years. Nominations were as follows:
_______________ nominated _______________
_______________ nominated _______________

A motion was made by _______________, seconded by _______________, to cease the nominations.

Discussion. Vote: Ayes _____; Nays _____.

A vote was taken and _______________ was elected Secretary of the Olympia Community Unit School District No. 16 Board of Education for a term of two (2) years.

7. Approval of Consent Agenda

Description: A motion was made by _____________________, seconded by _________________ to approve the consent agenda that includes:

Discussion. Vote: Frazier _____; Hansen _____; Glenn _____;
Matter _____; Maris _____; Hohulin _____; Cross _____.

7.A. Approval of Agenda

7.B. Approval of Minutes, including Executive Session, from the April 10, 2017 regular Board of Education meeting (Attachment)

7.C. Approval of Bills and Financial Reports (Attachment)

7.D. Confirm the following Resignations:

7.D.1. Kellie Elbert - 5th Grade Teacher at Olympia North Elementary effective at the end of the 2016-2017 school year (Attachment)

7.D.2. Kyle Brubaker - OHMS Instrumental Music Teacher effective at the end of the 2016-2017 school year (Attachment)

7.D.3. Brigette Van Hook - OMS Head Cross Country Coach effective at the end of the 2016-2017 season (Attachment)

7.D.4. Lydia Schmidgall - OMS Girls' 7th Grade Basketball Coach effective May 8, 2017 (Attachment)

7.D.5. Deboreh Lequia - OHMS Cafeteria Personnel effective at the end of the 2016-2017 school year (Attachment)

7.E. Employ the following Licensed Teachers effective for the 2017-2018 school year:

7.E.1. Sarah Abel - 5th Grade at Olympia West Elementary (Attachment)

7.E.2. Rebekka Rood - 5th Grade at Olympia South Elementary (Attachment)

7.E.3. Kelly Nehls - OHS Business (pending all qualifications are met) (Attachment)

7.E.4. Courtney Canzolino - PreK/ECE at Olympia South Elementary (Attachment)

7.E.5. Jessica Castillo - PreK/ECE at Olympia South Elementary (Attachment)

7.F. Employ the following Extra-Curricular personnel effective for the 2017-2018 seasons:

7.F.1. Sandra Pitcher - OHS Girls' Head Swimming Coach (Attachment)

7.G. Approve Tyler Deal as Volunteer for the OHS Boys' Basketball program effective for the 2017-2018 season (Attachment)

7.H. Approve Softball Fields Improvements (Attachment on Table)

7.I. Approve overnight trip on July 18-20, 2017 for OHS Cross Country members to attend the Annual Cross Country Camp at Lake Shelbyville in Sullivan (Attachment)

7.J. Approve overnight trip on June 26-29, 2017 for OHS Wrestling Team to attend Wrestling Camp in Wisconsin Dells, and to use the District's 14-passenger White Activity Bus as transportation (Attachment)

7.K. Approve the annual Sports Medicine Services Agreement with Hopedale Medical Complex effective August, 2017 - June, 2018 (Attachment)

7.L. Approve & accept the donation of a forklift from Rivian (Attachment)

7.M. Approve & accept the donation of a Memorial Bench in memory of OMS Teacher Susan Schuber to be placed near the flag pole at the OMS entrance (Attachment)

8. Committee Reports

8.A. Goal 1 - Achievement (Attachment)

8.B. Goal 2 - Development

8.C. Goal 3 - Learning Environment

8.D. Goal 4 - Community/Communications

8.E. Administrative Education/Technology & Finance Sub-Committee Updates

9. Administrative Reports

9.A. Assistant Superintendent's Report - Dr. Joshua R. Olsen (Attachment)

9.A.1. Personalized Learning/Technology

9.A.2. Summer Projects

9.A.3. OESP Contract (Executive Session) (Motion)

9.A.4. Non-Certified Salary Update (Executive Session) (Motion)

9.A.5. Nickel Lease Update (Attachment) (Motion)

9.A.6. Solar Project

9.A.7. 2017-2018 Handbook Changes (Attachment) (Motion)

9.A.8. Forklift Donation from Rivian (Consent Agenda Attachment)

9.A.9. LED Gym Lights

9.A.10. Administrative Assistants' Celebration

9.B. Principals' Reports (Attachment)

9.C. Superintendent's Report - Dr. Andrew S. Wise

9.C.1. District Dashboard (Attachment)

9.C.2. FY17 Amended Budget (Attachment) (Motion)

9.C.3. FY17 Amended Budget Hearing (Motion)

9.C.4. DRAFT Resolution for Expenses in July (Attachment)

9.C.5. Strategic Plan

9.C.6. 2017-2018 Instructional Materials & Fees (Attachment) (Motion)

9.C.7. IASB Board Policy Revisions - First Reading (Attachment)

9.C.8. School Funding Formula

9.C.9. ACT Aspire vs. SAT Suite

9.C.10. Redefining Ready - College, Career, and Life (Attachment)

9.C.11. US News and World Report

9.C.12. Post Prom

9.C.13. Educator Appreciation Week

9.C.14. Corn Belt Division Governing Meeting - May 31, 2017 (Attachment)

9.C.15. Reminder of End-of-Year Events/Dates (Attachment)

9.C.16. All Staff Celebration Luncheon & Recognition DRAFT PROGRAM (Attachment)

9.C.17. 2017 Joint Annual Conference: November 17-19, 2017

9.C.18. 2017 IASB Resolution Submission - due June 21, 2017/Joint Annual Conference Presentation (Attachment)

9.C.19. Stalemate in Springfield - June Action

9.C.20. Representative Butler & Representative Sommer - Visit

10. Other Business

11. Action Items

Description: A motion was made by _______________, seconded by _______________, to approve placing the FY17 Amended Budget on Public Display for 30 days beginning May 2, 2017.

Discussion. Vote:  Frazier _____; Hansen _____; Glenn _____; Matter _____;
Maris _____; Hohulin _____; Cross _____.

A motion was made by _______________, seconded by _______________, to set the date/time of a Public Budget Hearing for the purpose of reviewing the Final FY17 Amended Budget as Monday, June 12, 2017 at 6:50 p.m. to be held in the Conference Room of the Olympia Administration Office.

Discussion. Vote:  Frazier _____; Hansen _____; Glenn _____; Matter _____;
Maris _____; Hohulin _____; Cross _____.

A motion was made by _______________, seconded by _______________, to approve the
2017-2018 Elementary and OHMS Handbook Changes as presented by Assistant Superintendent Dr. Josh Olsen.

Discussion. Vote:  Frazier _____; Hansen _____; Glenn _____; Matter _____;
Maris _____; Hohulin _____; Cross _____.

A motion was made by _______________, seconded by _______________, to approve the technology purchases funded by the annual Nickel Lease Levy as recommended by Assistant Superintendent Dr. Josh Olsen and District Technology Director Scott Powers.

Discussion. Vote:  Frazier _____; Hansen _____; Glenn _____; Matter _____;
Maris _____; Hohulin _____; Cross _____.

A motion was made by _______________, seconded by _______________, to approve the 2017-2018 Instructional Materials & Fees as presented by Superintendent Dr. Andrew Wise.

Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____;
Maris _____; Hohulin _____; Cross _____.

A motion was made by _______________, seconded by _______________, to _____________________________________________________________________________

Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____;
Maris _____; Hohulin _____; Cross _____.

12. Opportunity for Public Input

Description: Anyone who wishes to address the Board of Education must contact the Superintendent at 309-379-6011, ext. 1128, two days prior to the meeting. Anyone addressing the Board of Education who requires special accommodations may contact the Superintendent's Secretary at 309-379-6011, ext. 1128, also two days prior to the meeting.

13. Executive Session

Description: A motion was made by _______________, seconded by _______________, to meet in Executive Session at __________ p.m. to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity and/or to discuss litigation, when an action against, affecting or on behalf of the school board has been filed and is pending before a court or administrative tribunal, or when the school board finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.

Ayes __________ Nays __________

A motion was made by _______________, seconded by _______________, to reconvene open session at __________ p.m.

Ayes __________ Nays __________

14. Actions As A Result Of Executive Session

Description: A motion was made by _______________, seconded by _______________, to approve the OESP Contract as presented by Assistant Superintendent Dr. Josh Olsen effective 2017-2022.

Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____;
Maris _____; Hohulin _____; Cross _____.

A motion was made by _______________, seconded by _______________, to approve the ESP Salary Schedule as presented by Assistant Superintendent Dr. Josh Olsen effective for the 2017-2018 school year.

Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____;
Maris _____; Hohulin _____; Cross _____.

15. Adjournment

Description: At ________ p.m. a motion was made by ______________________, seconded by _____________________ to adjourn the meeting. Motion carried by unanimous vote.

May 1, 2017 at 7:00 PM - REGULAR BOARD OF EDUCATION MEETING

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