October 11, 2016 at 7:00 PM - REGULAR BOARD OF EDUCATION MEETING
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1. Call to Order, Roll Call, and Pledge of Allegiance
Description:
The Board of Education of the Olympia CUSD #16 was called to order at 7:00 p.m. by President Kevin Frazier with the following board members and administrators present: Kevin Frazier _____; Carolyn Hansen _____; Trena Glenn _____; Steve Matter ______; Doug Maris _____; Shawn Hohulin _____; Lynn Cross _____; Superintendent Dr. Andrew S. Wise _____; Assistant Superintendent Dr. Joshua R. Olsen _____; OHS Principal Dr. Ed Jodlowski _____; OMS Principal Andy Walsh _____; ONE Principal Ben Lee _____; OSE Principal Stacey Rogers _____; OWE Principal Lisa Castleman _____.
Absent: ___________________________________________________________ Others Present: _____________________________________________________ The Pledge of Allegiance was led by _____________________________________. |
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2. Recognition of Visitors
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3. Approval of Consent Agenda
Description:
A motion was made by _____________________, seconded by _________________ to approve the consent agenda that includes:
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. |
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3.A. Approval of Agenda
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3.B. Approval of Minutes from the September 12, 2016 Public Budget Hearing (Attachment)
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3.C. Approval of Minutes, including Executive Session minutes, from the September 12, 2016 regular scheduled Board of Education Meeting (Attachment)
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3.D. Approval of Minutes from the September 27, 2016 Student Achievement Workshop (Attachment)
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3.E. Approval of Bills and Financial Reports (Attachment)
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3.F. Approve the following resignations:
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3.F.1. Austin Brand, OMS Head Wrestling Coach, effective September 12, 2016 (Attachment)
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3.G. Confirm the following employments:
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3.G.1. Jennifer Defebaugh - OMS Pom Poms Coach effective for the 2016-2017 season (Attachment)
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3.G.2. Mick Alvis - OMS Head Wrestling Coach effective for the 2016-2017 season (Attachment)
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3.G.3. Joe Neylon - OMS Assistant Track Coach effective for the 2016-2017 season (Attachment)
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3.G.4. Trudy Marsee - Bus Aide effective October 11, 2016 (Attachment)
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3.H. Approve Steve Cleary as Volunteer for the OHMS Wrestling Program effective for the 2016-2017 season (Attachment)
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3.I. Approve the overnight trips for the OHS Wrestling Team to attend the Abe's Challenge Tournament in Springfield on December 28-29, 2016 and the Princeton Tournament in Princeton on January 6-7, 2017 (Attachment)
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3.J. Approve the attendance of FFA members at the annual National FFA Convention in Indianapolis, IN on October 20-21, 2016 (leaving school early on October 19) (Attachment)
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3.K. Approve a contract with Kinum for collection account services (Attachment)
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4. Communications
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4.A. Communications Folder will circulate around the table.
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4.B. Auditor's Report - Tom Peffer, Gorenz & Associates (Handout at Meeting) (Motion)
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4.C. Transportation Report - Trent Keller, Transportation Director (Attachment)
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4.D. Smart Procure - FOIA Request
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5. Committee Reports
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5.A. Administrative Finance Sub-Committee
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6. Administrative Reports
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6.A. Assistant Superintendent's Report - Dr. Joshua R. Olsen (Attachment)
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6.A.1. Collection Accounts (Consent Agenda Attachment)
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6.A.2. Transportation Fleet Plan (Attachment) (Motion)
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6.A.3. Maintenance Personnel
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6.A.4. Roof Project
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6.A.5. Health Exclusions
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6.A.6. Risk Management
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6.B. Principal Reports
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6.B.1. School Improvement Plan Presentations (Attachment) (Motion)
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6.C. Superintendent's Report - Dr. Andrew S. Wise
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6.C.1. 2016 Audited Financial Statement (Attachment)
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6.C.2. District Dashboard (Attachment)
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6.C.3. IASB Board Policy Revisions - Final Reading (Attachment) (Motion)
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6.C.4. Dates to Remember:
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6.C.4.a. National School Lunch Week - October 10-14, 2016
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6.C.4.b. Bus Driver Appreciation Day - October 21, 2016
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6.C.4.c. Principal Appreciation Day - October 24, 2016
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6.C.4.d. National Board Member Recognition Day - November 15, 2016
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6.C.4.e. Corn Belt Division Fall Dinner/Meeting - October 13, 2016
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6.C.5. Joint Annual Conference - November 18-20, 2016
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6.C.6. Election Timelines (Attachment)
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6.C.7. Chapter 7 - Leaders of Their Own Learning by Ron Berger
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7. Other Business
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8. Action Items
Description:
A
motion was made by _______________, seconded by _______________, to approve the FY16 Audit and Annual Financial Report as presented by Tom Peffer of Gorenz & Associates.
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve the 2016-2017 School Improvement Plans as presented by the Building Principals. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve the following IASB Board Policy revisions as presented by Superintendent Dr. Andrew Wise: 2:70, 6:100, 6:235, 7:10, 7:270, 7:340, 8:90, and 8:110. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve the purchase of a 2014 white activity bus for $42,500 which will replace the current 2003 white activity bus. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve the purchase of a new 2017 10-passenger van for $23,946. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. |
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9. Opportunity for Public Input
Description:
Anyone who wishes to address the Board of Education must contact the Superintendent at 379-6011, ext. 1128, two business days prior to the meeting. Anyone addressing the Board of Education who requires special accommodations may contact the Superintendent's Secretary at 379-6011, ext. 1128, two days prior to the meeting.
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10. Executive Session
Description:
A motion was made by _______________, seconded by _______________, to meet in Executive Session at __________ p.m. to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity.
Ayes __________ Nays __________ A motion was made by _______________, seconded by _______________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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11. Actions As A Result Of Executive Session
Description:
A motion was made by _______________, seconded by _______________, to approve
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. |
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12. Adjournment
Description:
At ________ p.m. a motion was made by ______________________, seconded by _____________________ to adjourn the meeting. Motion carried by unanimous vote.
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