May 4, 2015 at 7:00 PM - REGULAR BOARD OF EDUCATION MEETING
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1. Call to Order, Roll Call, and Pledge of Allegiance
Description:
The Board of Education of the Olympia CUSD #16 was called to order at 7:00 p.m. by President Kevin Frazier with the following board members and administrators present: Kevin Frazier _____; Carolyn Hansen _____; Trena Glenn _____; Laura Cremeens _____; Steve Matter _____; Doug Maris _____; Shawn Hohulin_____; Superintendent Andrew S. Wise_____; Assistant Superintendent Joshua R. Olsen _____; OHS Principal Ed Jodlowski_____; OMS Principal Andy Walsh _____; ONE Principal Ben Lee_____; OSE Principal Stacey Rogers_____; OWE Principal Matt Nordstrom_____.
Absent: ___________________________________________________________ Others Present: _____________________________________________________ The Pledge of Allegiance was led by _____________________________________. |
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2. Recognition of Visitors
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3. Election Results (Attachment)
Description:
A motion was made by _______________, seconded by _______________, to accept the canvassed Board candidate election results as provided by McLean County Clerk Kathy Michael.
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Hohulin _____. |
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4. Recognition of Retiring Board Member - Laura Cremeens
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5. Seating of New Board Members
Description:
Recent legislation requires newly elected Board members to take an Oath of Office. New Board members Kevin Frazier, Carolyn Hansen, and Lynn Cross will be seated and will take the Board member's Oath of Office:
"I, _______________, do solemnly swear that I will faithfully discharge the duties of the office of member of the Board of Education of Olympia Community Unit School District No. 16, in accordance with the Constitution of the United States, the Constitution of the State of Illinois, and the laws of the State of Illinois, to the best of my ability. I further swear that: I shall respect taxpayer interests by serving as a faithful protector of the school district's assets; I shall encourage and respect the free expression of opinion by my fellow Board members and others who seek a hearing before the Board, while respecting the privacy of students and employees; I shall recognize that a Board member has no legal authority as an individual and that decisions can be made only by a majority vote at a public Board meeting and I shall abide by majority decisions of the Board, while retaining the right to seek changes in such decisions through ethical and constructive channels. |
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6. Election of Officers
Description:
(A retiring Board President, any Board member, or the Superintendent may act as president pro-tem for the newly elected Board. Any Board member may serve as a temporary secretary.)
A motion was made by _______________, seconded by _______________, to appoint _______________ as president pro-tem. Discussion. Vote: Ayes __________; Nays __________. President pro-tem _______________ appointed _______________ as secretary pro-tem. Secretary pro-tem _______________ called the roll with the following members present: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. The President, Vice-President, and Secretary will be elected for a term of two (2) years. (NOMINATIONS DO NOT NEED A "SECOND") President pro-tem _______________ called for nominations for President of the Board of Education for a term of two (2) years. Nominations were as follows: _______________ nominated _______________ _______________ nominated _______________ A motion was made by _______________, seconded by _______________, to cease the nominations. Discussion. Vote: Ayes _____; Nays _____. A vote was taken and _______________ was elected President of the Olympia Community Unit School District No. 16 Board of Education for a term of two (2) years. President _______________ called for nominations for Vice-President of the Board of Education for a term of two (2) years. Nominations were as follows: _______________ nominated _______________ _______________ nominated _______________ A motion was made by _______________, seconded by _______________, to cease the nominations. Discussion. Vote: Ayes _____; Nays _____. A vote was taken and _______________ was elected Vice-President of the Olympia Community Unit School District No. 16 Board of Education for a term of two (2) years. President _______________ called for nominations for Secretary of the Board of Education for a term of two (2) years. Nominations were as follows: _______________ nominated _______________ _______________ nominated _______________ A motion was made by _______________, seconded by _______________, to cease the nominations. Discussion. Vote: Ayes _____; Nays _____. A vote was taken and _______________ was elected Secretary of the Olympia Community Unit School District No. 16 Board of Education for a term of two (2) years. |
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7. Approval of Consent Agenda
Description:
A motion was made by _____________________, seconded by _________________ to approve the consent agenda that includes:
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. |
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7.A. Approval of Agenda
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7.B. Approval of Minutes, including Executive Session, from the April 13, 2015 regular Board of Education meeting (Attachment)
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7.C. Approval of Bills and Financial Reports (Attachment)
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7.D. Confirm the following resignations:
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7.D.1. Jodi Switzer - Special Education Aide at Olympia North Elementary effective May 1, 2015 (Attachment)
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7.D.2. Ruth Ellen Thomas - OMS Guidance Counselor effective at the end of the 2014-2015 school year (Attachment)
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7.E. Employ the following full-time Certified Teachers, pending certification, effective August 17, 2015 (Attachment)
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7.E.1. Kassadie Cole - 5th Grade at Olympia West Elementary (Attachment)
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7.E.2. Kelli Sanders - 4th Grade at Olympia South Elementary (Attachment)
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7.F. Employ the following Extra-Curricular positions effective for the 2015-2016 seasons:
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7.F.1. Adrianne Cornejo - OHS Girls' Head Swimming Coach (Attachment)
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7.F.2. Brittany Weldy - OHS Flag Sponsor (Attachment)
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7.G. Approve Ryan Mills as Volunteer OHS Assistant Football Coach effective for the 2015-2016 season (Attachment)
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7.H. Approve an overnight trip for FFA members to attend the Illinois Association FFA State Convention in Springfield June 9-11, 2015 (Attachment)
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7.I. Approve an overnight trip for OHS Cross Country participants to attend Running Camp at Lake Shelbyville July 21-23, 2015 (Attachment)
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8. Communications
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8.A. A folder will circulate around the Board table.
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8.B. State Chess Meet - Colby Timmons, Duncan Kovar & Kent Hieronymus
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9. Committee Reports
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9.A. Education/Technology Sub-Committee Meeting Update - Carolyn Hansen, Trena Glenn, Superintendent Andrew Wise, & Assistant Superintendent Josh Olsen
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9.B. Olympia Advisory Council Meeting Update - Board President Frazier, Superintendent Andrew Wise, & Assistant Superintendent Josh Olsen
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10. Administrative Reports
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10.A. Assistant Superintendent's Report - Dr. Joshua R. Olsen (Attachment)
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10.A.1. 15-16 Elementary & OHMS Handbook Changes (Attachment) (Motion)
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10.B. Principals' Reports
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10.C. Superintendent's Report - Dr. Andrew S. Wise
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10.C.1. District Dashboard (Attachment)
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10.C.2. Designation of Accrued Interest (Attachment) (Motion)
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10.C.3. FY15 Amended Budget (Attachment) (Motion)
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10.C.4. FY16 Working Budget Summary (Attachment)
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10.C.5. Legislative Update
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10.C.6. 2015 Annual Joint Conference: November 20-22, 2015
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10.C.7. Personnel Update - OMS Student Services Position (Attachment)
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10.C.8. IASB Resolution Submission for 2015 Annual Joint Conference (Attachment)
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10.C.9. Corn Belt Division Governing Meeting - Thursday, May 7, 2015 (Attachment)
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10.C.10. 2015-2016 OEA Meeting Dates (Attachment)
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10.C.11. 2014-2015 End-of-Year Events/Dates Reminder (Attachment)
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10.C.12. All Staff Celebration Luncheon & Recognition: Thursday, May 28, 2015 (Attachment)
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11. Other Business
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12. Action Items
Description:
A
motion was made by _______________, seconded by _______________, to approve placing the FY15 Amended Budget on Public Display for 30 days beginning May 5, 2015.
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to set the date/time of a Public Budget Hearing for the purpose of reviewing the Final FY15 Amended Budget as Monday, June 8, 2015 at 6:50 p.m. to be held in the Conference Room of the Olympia Administration Office. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve the Resolution for the Designation of Accrued Interest Earned which would allow all interest earned through June 30, 2015 to roll into 2016. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve the 2015-2016 Elementary and OHMS Handbook Changes as presented by Assistant Superintendent Josh Olsen. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. |
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13. Opportunity for Public Input
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14. Executive Session
Description:
A motion was made by _______________, seconded by _______________, to meet in Executive Session at __________ p.m. to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity and/or to discuss litigation, when an action against, affecting or on behalf of the school board has been filed and is pending before a court or administrative tribunal, or when the school board finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.
Ayes __________ Nays __________ A motion was made by _______________, seconded by _______________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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15. Actions As A Result Of Executive Session
Description:
A motion was made by _______________, seconded by _______________, to
approve
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. A motion was made by _______________, seconded by _______________, to approve Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Matter _____; Maris _____; Hohulin _____; Cross _____. |
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16. Adjournment
Description:
At ________ p.m. a motion was made by ______________________, seconded by _____________________ to adjourn the meeting. Motion carried by unanimous vote.
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