February 11, 2013 at 7:00 PM - REGULAR BOARD OF EDUCATION MEETING
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1. Call to Order, Roll Call, and Pledge of Allegiance
Description:
The Board of Education of the Olympia CUSD #16 was called to order at 7:00 p.m. by President Kevin Frazier with the following board members and administrators present: Kevin Frazier _____; Carolyn Hansen _____; Trena Glenn _____; Laura Cremeens _____; Steve Matter _____; Doug Maris _____; Michael Turner_____; Superintendent Brad Hutchison_____; Business & Operations Manager Andrew Wise _____; OHS Principal Lance Thurman_____; OMS Principal Andy Walsh _____; ONE Principal Ben Lee_____; OSE Principal Stacey Rogers_____; OWE Principal Nicole Rummel_____.
Absent: ___________________________________________________________ Others Present: _____________________________________________________ The Pledge of Allegiance was led by _____________________________________. |
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2. Recognition of Visitors
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3. Approval of Consent Agenda
Description:
A motion was made by _____________________, seconded by _________________ to approve the consent agenda that includes:
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. |
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3.A. Approval of Agenda
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3.B. Approval of Minutes from the January 14, 2013 Bond Information Public Hearing (Attachment)
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3.C. Approval of Minutes, including Executive Session, from the January 14, 2013, regular Board of Education meeting (Attachment)
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3.D. Approval of Minutes from the January 29, 2013 special-called annual Financial Work Session (Attachment)
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3.E. Approval of Bills and Financial Reports (Attachment)
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3.F. Approve the Termination of Employment Contract for Jason Sweeney - OHS Head Boys' Basketball Coach effective February 4, 2013 (Attachment)
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3.G. Confirm the following Extra-Curricular Coach resignations:
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3.G.1. Austin Brand - OMS Assistant Track Coach effective January 16, 2013 (Attachment)
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3.G.2. Gerry Thornton - OMS Assistant Track Coach effective for the 2012-2013 season (Attachment)
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3.H. Employ the following Education Support Personnel:
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3.H.1. LaDonna Simpson - Bus Aide effective January 28, 2013 (Attachment)
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3.H.2. Rhonda McKinney - Individual Special Education Aide at Olympia South Elementary effective January 16, 2013 (Attachment)
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3.I. Employ the following Extra-Curricular Coaches:
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3.I.1. Ginger Spencer - OMS Assistant Track Coach effective for the 2012-2013 season (Attachmet)
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3.I.2. Gerry Thornton - OMS Head Track Coach effective for the 2012-2013 season (Attachment)
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3.I.3. Brigette VanHook - OMS Assistant Track Coach effective for the 2012-2013 season (Attachment)
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3.I.4. Kate Berry - OHS Head Girls' Volleyball Coach effective for the 2013-2014 season (Attachment)
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3.I.5. Josh Klokkenga - OHS Interim Head Boys' Basketball Coach effective for the remainder of the 2012-2013 season (Attachment)
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3.J. Approve the transfer of Carrie Driver from Special Education Aide at Olympia High School to Primary Cross-Categorical Special Education Aide at Olympia West Elementary effective February 4, 2013 (Attachment)
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3.K. Approve the revised Intent to Retire of Tammy Harbaugh effective at the end of the 2012-2013 school year pending all qualifications have been met (Attachment)
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3.L. Approve the final 2012-2013 Education Support Personnel Seniority List (Attachment)
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3.M. Approve the final 2012-2013 Non-Tenured Certified Seniority List (Attachment)
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3.N. Approve the final 2012-2013 Tenured Certified Seniority Lists (Attachment)
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3.O. Approve the 2013 OHS Senior Class Trip to Six Flags in Eureka, Missouri on Thursday, May 16, 2013 (Attachment)
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3.P. Approve the facility usage of Olympia South Elementary on Saturday, March 23, 2013 by the Olympia South PTO for the purpose of a Spring Fling (Attachment)
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3.Q. Approve the usage of the OHS auditorium for a special show of The PrimeTime Country Opry on Sunday, February 17, 2013 (Attachment)
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4. Communications
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4.A. A folder will circulate around the Board table.
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5. Committee Reports
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5.A. Education/Technology Administrative Sub-Committee Update - Carolyn Hansen, Trena Glenn, Andrew Wise & Brad Hutchison
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6. Administrative Reports
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6.A. Business & Operations Report - Andrew Wise (Attachment)
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6.A.1. 2013-2014 School Fees (Attacment)
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6.B. Principals' Reports (Attachment)
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6.C. Superintendent's Report - Brad Hutchison
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6.C.1. Olympia West Elementary - Academic Excellence Award (Attachment)
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6.C.2. Strategic Plan - District Dashboard (Attachment)
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6.C.3. January 17, 2013 Enrollment Report w/ Comparison (Attachment)
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6.C.4. 2013-2014 Calendar Recommendation (Attachment)
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6.C.5. 5Essentials Survey Update
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6.C.6. Music Study (Attachment)
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6.C.7. Corn Belt Division Spring Dinner Meeting - March 7, 2013, Lexington C.U.S.D. No. 7 (Attachment)
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7. Other Business
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8. Action Items
Description:
A motion was made by _______________, seconded by _______________, to transfer $211,915.00 from Working Cash to the Education Fund for the purchase of school buses.
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to transfer $211,915.00 from the Education Fund to the Transportation Fund for the purchase of school buses. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve the consideration and action on a Resolution providing for the issuance of $1,000,000 Taxable General Obligation Schools Bonds, series 2013A and $250,000 General Obligation School Bonds, series 2013B of Olympia Community Unit School District No. 16, McLean, Woodford, DeWitt, Logan and Tazewell Counties, Illinois for the purpose of increasing the Working Cash Fund and altering/reconstructing school buildings and purchasing/installing equipment therein for fire prevention and safety, energy conservation and school security purposes, and providing for the levy of a direct annual tax sufficient to pay the principal and interest on the bonds. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve the consideration and action on a Resolution authorizing the issuance of $250,000 Health Life Safety Fund Bonds. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve Monday, June 10, 2013 at 6:50 p.m. as the date/time for a Public Hearing to review the FY13 Amended Budget. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. |
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9. Opportunity for Public Input
Description:
Anyone who wishes to address the Board of Education must contact the Superintendent at 379-6011, ext. 1128, two business days prior to the meeting. Anyone addressing the Board of Education who requires special accommodations may contact the Superintendent's Secretary at 379-6011, ext. 1128, two days prior to the meeting.
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10. Executive Session - 1
Description:
A motion was made by _______________, seconded by _______________, to meet in Executive Session at __________ p.m. to discuss student discipline.
Ayes __________ Nays __________ A motion was made by _______________, seconded by _______________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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11. Actions As A Result Of Executive Session - 1
Description:
A motion was made by _______________, seconded by _______________, to
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____ A motion was made by _______________, seconded by _______________, to Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. |
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12. Executive Session - 2
Description:
A motion was made by _______________, seconded by _______________, to meet in Executive Session at __________ p.m. to discuss personnel.
Ayes __________ Nays __________ A motion was made by _______________, seconded by _______________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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13. Actions As A Result Of Executive Session - 2
Description:
A motion was made by _______________, seconded by _______________, to
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____ A motion was made by _______________, seconded by _______________, to Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. |
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14. Adjournment
Description:
At ________ p.m. a motion was made by ______________________, seconded by _____________________ to adjourn the meeting. Motion carried by unanimous vote.
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