November 12, 2012 at 7:00 PM - REGULAR BOARD OF EDUCATION MEETING
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1. Call to Order, Roll Call, and Pledge of Allegiance
Description:
The Board of Education of the Olympia CUSD #16 was called to order at 7:00 p.m. by President Kevin Frazier with the following board members and administrators present: Kevin Frazier _____; Carolyn Hansen _____; Trena Glenn _____; Laura Cremeens _____; Steve Matter _____; Doug Maris _____; Michael Turner_____; Superintendent Brad Hutchison_____; Business & Operations Manager Andrew Wise _____; OHS Principal Lance Thurman_____; OMS Principal Andy Walsh _____; ONE Principal Ben Lee_____; OSE Principal Stacey Rogers_____; OWE Principal Nicole Rummel_____.
Absent: ___________________________________________________________ Others Present: _____________________________________________________ The Pledge of Allegiance was led by _____________________________________. |
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2. Recognition of Visitors
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3. Approval of Consent Agenda
Description:
A motion was made by _____________________, seconded by _________________ to approve the consent agenda that includes:
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. |
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3.A. Approval of Agenda
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3.B. Approval of Minutes, including Executive Session, from the October 9, 2012 regular Board of Education Meeting (Attachment)
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3.C. Approval of Minutes from the October 11, 2012 special-called Executive Session Board of Education meeting (Attachment)
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3.D. Approval of Minutes from the October 16, 2012 special-called Executive Session Board of Education meeting (Attachment)
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3.E. Approval of Minutes from the October 18, 2012 special-called Executive Session Board of Education meeting (Attachment)
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3.F. Approval of Bills and Financial Reports (Attachment) (Treasurer's Report & Statement of Position to be attached later.)
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3.G. Confirm the following resignations:
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3.G.1. Robin Spaid - Special Education Aide at Olympia South Elementary effective November 2, 2012 (Attachment)
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3.G.2. Tara Talbert - Special Education Individual Aide at Olympia High School effective October 26, 2012 (Attachment)
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3.G.3. Laura Ludwig - OHS Head Volleyball Coach effective November 5, 2012 (Attachment)
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3.H. Approve the extra-curricular employment of the following certified teachers:
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3.H.1. Angie Davis - OHS Mathematics Department Chair effective for the 2013-2014 school year (Attachment)
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3.H.2. Charmaine Ringer - OHS Special Education Department Chair effective for the 2013-2014 school year (Attahcment)
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3.I. Employ Ashley Arquilla as OHS Special Education Individual Aide effective November 13, 2013 (Attachment)
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3.J. Approve Curt Morr as Volunteer for the OHS Boys' Basketball program effective for the 2012-2013 season (Attachment)
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3.K. Approval to declare the District-owned 1993 GMC truck surplus property
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3.L. Approval for the Danvers Fire Department to use the Olympia North Elementary gymnasium and kitchen on Sunday, February 24, 2013 for a Fundraiser event to benefit a Danvers resident/Olympia student (Attachment)
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3.M. Approve permit from BLDD Architects to construct a new concession stand with handicapped-accessible restrooms (Attachment)
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3.N. Approve updated student athlete requirement to meet current IHSA By-Law 3.022 (Attachment)
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4. Communications
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4.A. A folder will circulate around the Board table.
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4.B. OFFE Award Presentation - DJ Martin
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4.C. FFA Annual Convention Presentation - Emma Meyer & FFA Members
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5. Committee Reports
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5.A. Olympia Advisory Council Update - Carolyn Hansen & Brad Hutchison
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5.B. Administrative Building & Grounds Sub-Committee Meeting - Steve Matter, Michael Turner, Andrew Wise, & Brad Hutchison
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6. Administrative Reports
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6.A. Business & Operations Report - Andrew Wise (Attachment)
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6.A.1. Underwriters for General Obligation School Bonds (Attachment) (Motion)
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6.A.2. Resolution of Intent (Attachment) (Motion)
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6.A.3. 2012 Property Tax Levy Report (Attachment) (Motion)
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6.A.4. 12-13 Bus Bids Summary (Attachment) (Motion)
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6.B. Principals' Reports (Attachment)
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6.C. Superintendent's Report - Brad Hutchison
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6.C.1. Strategic Plan - District Dashboard (Attachment)
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6.C.2. Fall 2012 Parent/Teacher Conference Update (Attachment)
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6.C.3. Common Core State Standards Update
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6.C.4. Revised K-2 Report Card Report
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6.C.5. Board Policy Revisions - First Reading (Attachment)
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6.C.6. Annual Triple I Conference (Packet on table.)
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6.C.7. Board Members Recognition Day - November 15, 2012
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7. Other Business
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8. Action Items
Description:
A motion was made by _______________, seconded by _______________, to approve the Agreement between Olympia C.U.S.D. #16 and First Midstate Investors in order to have First Midstate act as underwriters with respect to the issuance of $1,250,000 more or less General Obligation School Bonds.
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve the consideration and action on a Resolution declaring the intent of the school district to issue working cash fund bonds. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve the purchase of a 2002 Chevrolet Express Commercial Cutaway from Peterson Chevrolet Buick in the amount of $11,200. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve the purchase of 4 school buses from Midwest Transit Equipment Incorporated in the amount of $304,648. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve Monday, December 10, 2012 at 6:50 p.m. as the date/time for the Public Property Tax Levy Hearing to be held in the Conference Room of the Olympia Administration Office. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve the Parent/Teacher Conference Waiver Application/Request as presented Superintendent Brad Hutchison. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve the School Improvement Day Waiver Application/Request as presented by Superintendent Brad Hutchison. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. |
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9. Opportunity for Public Input
Description:
Anyone who wishes to address the Board of Education must contact the Superintendent at 379-6011, ext. 1128, two business days prior to the meeting. Anyone addressing the Board of Education who requires special accommodations may contact the Superintendent's Secretary at 379-6011, ext. 1128, two days prior to the meeting.
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10. Executive Session
Description:
A motion was made by _______________, seconded by _______________, to meet in Executive Session at __________ p.m. to discuss the employment of personnel, job descriptions, and negotiations.
Ayes __________ Nays __________ A motion was made by _______________, seconded by _______________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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11. Actions As A Result Of Executive Session
Description:
A motion was made by _______________, seconded by _______________, to approve the recently negotiated contract between the Olympia Education Support Personnel Association (OESP) and the Olympia Board of Education.
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____ A motion was made by _______________, seconded by _______________, to approve the Job Description for Assistant Superintendent for Operations & Resources as presented. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to employ Dr. Andrew S. Wise as Superintendent of Olympia Schools beginning July 1, 2013, and to approve the 3-year contract between Olympia C.U.S.D. No. 16 and Dr. Andrew S. Wise as presented. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. |
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12. Adjournment
Description:
At ________ p.m. a motion was made by ______________________, seconded by _____________________ to adjourn the meeting. Motion carried by unanimous vote.
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