October 9, 2012 at 7:00 PM - REGULAR BOARD OF EDUCATION MEETING
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1. Call to Order, Roll Call, and Pledge of Allegiance
Description:
The Board of Education of the Olympia CUSD #16 was called to order at 7:00 p.m. by President Kevin Frazier with the following board members and administrators present: Kevin Frazier _____; Carolyn Hansen _____; Trena Glenn _____; Laura Cremeens _____; Steve Matter _____; Doug Maris _____; Michael Turner_____; Superintendent Brad Hutchison_____; Business & Operations Manager Andrew Wise _____; OHS Principal Lance Thurman_____; OMS Principal Andy Walsh _____; ONE Principal Ben Lee_____; OSE Principal Stacey Rogers_____; OWE Principal Nicole Rummel_____.
Absent: ___________________________________________________________ Others Present: _____________________________________________________ The Pledge of Allegiance was led by _____________________________________. |
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2. Recognition of Visitors
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3. Approval of Consent Agenda
Description:
A motion was made by _____________________, seconded by _________________ to approve the consent agenda that includes:
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. |
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3.A. Approval of Agenda
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3.B. Approval of minutes from the September 10, 2012 special-called Public Budget Hearing (Attachment)
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3.C. Approval of Minutes, including Executive Session, from the September 10, 2012 regular Board of Education Meeting (Attachment)
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3.D. Approval of minutes from the September 20, 2012 special-called Executive Session Board of Education Meeting (Attachment)
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3.E. Approval of Bills and Financial Reports (Attachment)
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3.F. Confirm the following resignations:
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3.F.1. Sandra Welch - PMI Special Education Individual Aide at Olympia North Elementary effective September 24, 2012 (Attachment)
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3.G. Employ the following Education Support Personnel:
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3.G.1. Sandra Welch - PMI Special Education Individual Aide at Olympia North Elementary effective September 12, 2012 (Attachment)
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3.G.2. Anita Boyd - Bus Aide effective September 17, 2012 (Attachment)
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3.G.3. Diana Maynard - Special Education Individual Aide at Schramm Education Center effective October 10, 2012 (Attachment)
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3.G.4. Stefanie Geitz - Special Education Aide at Olympia North Elementary effective October 5, 2012 (Attachment)
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3.H. Approve the increase in hours of the following Aides at Olympia South Elementary:
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3.H.1. Carrie Driver - from 3 hours per day to 5.75 hours per day effective September 27, 2012 (Attachment)
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3.H.2. Robin Spaid - from 3 hours per day to 5.75 hours per day effective September 17, 2012 (Attachment)
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3.I. Approve the transfer of Sara Kluever, 5.25 hours per day as Special Education Aide (Primary) at Olympia North Elementary to 5.75 hours per day as Special Education Aide (PMI) at Olympia North Elementary (Attachment)
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3.J. Approve Leigh Demling as Volunteer for the OHMS Girls' Basketball teams, assisting Coach Emily Meier (Attachment)
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3.K. Approve the update of Board Policy 5:20 (Attachment)
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3.L. Approve the annual FFA Convention trip to Indianapolis, IN from October 17, 2012 until October 20, 2012 (Attachment)
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3.M. Approve the revised Job Description for Licensed Practical Nurse/Special Education Aide (Attachment)
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3.N. Approve the 2012-2013 Applications for Recognition of Schools (Attachment)
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4. Communications
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4.A. A folder will circulate around the Board table.
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4.B. Annual Transportation Report - Trent Keller (Attachment) (Motion)
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5. Committee Reports
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5.A. IASB Corn Belt Division Dinner Meeting Update - Steve Matter, Kevin Frazier, Carolyn Hansen, Trena Glenn, Andrew Wise & Brad Hutchison
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5.B. Tri-County Executive Board Meeting Update - Trena Glenn & Brad Hutchison
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6. Administrative Reports
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6.A. Business & Operations Report - Andrew Wise (Attachment)
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6.B. Principals' Reports (Attachment)
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6.C. Superintendent's Report - Brad Hutchison
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6.C.1. Strategic Plan - Student Performance Update (Attachment)
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6.C.2. 2012-2013 School Improvement Plan Report
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6.C.3. September 28, 2012 Enrollment w/ 2011 Comparison (Attachment)
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6.C.4. IASB Master Board Member Recognition (Attachment)
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6.C.5. Parent/Teacher Conference and School Improvement Day Waivers (Motion)
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6.C.6. Set additional IASB Superintendent Search meeting dates - October 30, 2012 & November 1, 2012 (Motion)
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6.C.7. Annual Board Financial Work Session - January 29, 2013 @ 5:45 p.m. (Motion)
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7. Other Business
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8. Action Items
Description:
A motion was made by _______________, seconded by _______________, to approve the bid process for trade/purchase of buses as recommended by Transportation Director Trent Keller.
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve the bid made by Anderson Electric in the amount of $220,000 for the purchase and installation of two 125 kw generators and one 75 kw generator at Olympia Elementary Schools as recommended by Business & Operations Manager Andrew Wise. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve Anderson Electric to wire circuitry to emergency panels for new generators in amount not to exceed $70,000. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve October 30, 2012 and November 1, 2012 at 6:00 p.m., held in the Conference Room of the Olympia Administration Office, as the dates/times for additional special-called Executive Session Board of Education meetings for the purpose of continuing the Superintendent Search process if necessary. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve November 12, 2012 at 6:50 p.m., held in the Conference Room of the Olympia Administration Office, (preceding the regular scheduled Board of Education meeting) as the date/time for a special-called Public Hearing to review Waiver Modifications for the District's Parent/Teacher Conference and School Improvement Day formats. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to set the date/time for the annual Board of Education Financial Work Session as Tuesday, January 29, 2013 at 5:45 p.m. to be held in the Conference Room of the Olympia Administration Office. Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. |
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9. Opportunity for Public Input
Description:
Anyone who wishes to address the Board of Education must contact the Superintendent at 379-6011, ext. 1128, two business days prior to the meeting. Anyone addressing the Board of Education who requires special accommodations may contact the Superintendent's Secretary at 379-6011, ext. 1128, two days prior to the meeting.
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10. Executive Session
Description:
A motion was made by _______________, seconded by _______________, to meet in Executive Session at __________ p.m. to discuss
Ayes __________ Nays __________ A motion was made by _______________, seconded by _______________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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11. Actions As A Result Of Executive Session
Description:
A motion was made by _______________, seconded by _______________, to
Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to Discussion. Vote: Frazier _____; Hansen _____; Glenn _____; Cremeens _____; Matter _____; Maris _____; Turner _____. |
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12. Adjournment
Description:
At ________ p.m. a motion was made by ______________________, seconded by _____________________ to adjourn the meeting. Motion carried by unanimous vote.
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