January 10, 2011 at 7:00 PM - REGULAR BOARD OF EDUCATION MEETING
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1. Call to Order, Roll Call, and Pledge of Allegiance
Description:
The Board of Education of the Olympia CUSD #16 was called to order at 7:00 p.m. by President Laura Cremeens with the following board members and administrators present: Laura Cremeens _____; Steve Matter _____; Trena Glenn _____; Kevin Frazier _____; Carolyn Hansen _____; Doug Maris _____; Michael Turner_____; Superintendent Brad Hutchison_____; Business & Operations Manager Andrew Wise _____; OHS Principal Lance Thurman_____; OMS Principal Andy Walsh _____; ONE Principal Fred Shears_____; OSE Principal Laura O’Donnell_____; OWE Principal Nicole Rummel_____.
Absent: ___________________________________________________________ Others Present: _____________________________________________________ The Pledge of Allegiance was led by _____________________________________. |
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2. Recognition of Visitors
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3. Approval of Consent Agenda
Description:
A motion was made by _____________________, seconded by _________________ to approve the consent agenda that includes:
Discussion. Vote: Cremeens _____; Matter _____; Glenn _____; Frazier _____; Hansen _____; Maris _____; Turner _____. |
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3.A. Approval of Agenda
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3.B. Approval of minutes from the December 13, 2010 Special-Called Public Hearing to review a Working Cash issue (Attachment)
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3.C. Approval of minutes from the December 13, 2010 special-called Public Hearing to view the tentative FY10 Property Tax Levy (Attachment)
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3.D. Approval of Minutes, including Executive Session, from the December 13, 2010 regular Board of Education meeting (Attachment)
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3.E. Approval of Bills and Financial Reports (Attachment) (Treasurer's Report & Statement of Position on Table)
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3.F. Confirm the resignation of Nicole Hempen - PreK Teacher's Aide effective December 21, 2010 (Attachment)
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3.G. Confirm the resignation of Al Toliver - OMS Head Girls' Softball Coach and OHS Head Girls' Softball Coach effective January 6, 2011 (Attachment)
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3.H. Re-employ Justin Wahls as OMS Assistant Track Coach effective for the 2010-2011 season (Attachment)
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3.I. Approve Shane LaDew as OMS Wrestling volunteer effective for the 2010-2011 season (Attachment)
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3.J. Approve the Lease Agreement between Olympia C.U.S.D. No. 16 and Olympia Progressive Baseball Association for use of Olympia's Minier ball diamonds (Attachment)
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3.K. Approve to keep Executive Session minutes closed from July, 2010 through December, 2010 and to destroy any audio recordings of Executive Sessions older than 18 months
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3.L. Approval of the Financial Audit Contract between Olympia C.U.S.D. #16 and Gorenz & Associates, Ltd. in the amount of $12,950 for the year ending June 30, 2011 (Attachment)
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3.M. Approve Fundraiser for OHS Choral students (Attachment)
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4. Communications
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4.A. A folder will circulate around the Board table.
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4.B. Associated Constructors - Dan Acklin and BLDD Architects - Anita Lanning (Attachment)
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4.C. First Midstate - Kevin Heid
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5. Committee Reports
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5.A. OAC Update - Trena Glenn & Superintendent Hutchison
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5.B. Tri-County Update - Trena Glenn & Superintendent Hutchison
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6. Administrative Reports
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6.A. Business & Operations Report - Andrew Wise (Attachment)
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6.A.1. Insurance Renewal (Attachment) (Motion)
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6.A.2. Bus Bids recommendation (Attachment) (Motion)
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6.A.3. Working Cash Bond Issue (Attachment) (Motion)
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6.B. Principals' Reports (Attachment)
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6.B.1. OHS Course Manual Changes/Updates (Attachment) (Motion)
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6.B.2. December Gate Receipts (Attachment)
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6.C. Superintendent's Report - Brad Hutchison
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6.C.1. Tentative 2010-2011 Certified Seniority List (Attachment)
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6.C.2. Strategic Plan
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6.C.2.a. Dashboard (Attachment)
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6.C.2.b. 3-Yr. Attendance Summary (Attachment)
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6.C.2.c. Goal Attainment Update (Attachment)
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6.C.2.d. Communication Survey Update
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6.C.3. January 7, 2011 Enrollment (On Table)
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6.C.4. Annual ACT Comparison Report (Attachment)
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6.C.5. Hiring Practice Overview (Attachment)
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6.C.6. Board Policy Revisions - first reading (Attachment)
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6.C.7. 2011-2012 Employment Update
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7. Other Business
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8. Action Items
Description:
A motion was made by _______________, seconded by _______________, to approve the consideration and action on a resolution providing for the issuance of General Obligation School Bonds for the School District.
Discussion. Vote: Cremeens _____; Matter _____; Glenn _____; Frazier _____; Hansen _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve the OHS Course Manual changes/updates as presented by OHS Principal Lance Thurman. Discussion. Vote: Cremeens _____; Matter _____; Glenn _____; Frazier _____; Hansen _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve the bid for trade/purchase of 3 busses for a total of $214,885 by Midwest Transit Equipment, Inc. Discussion. Vote: Cremeens _____; Matter _____; Glenn _____; Frazier _____; Hansen _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to approve the renewal of liability insurance through Unland Insurance by Indiana Insurance for $298,008 distributed in the following amounts: $63,510 - Property; $606 - Crime; $5,389 - Inland Marine; $19,014 - General Liability; $4,456 - School Board Legal; $46,856 - Auto; $144,975 - Workers Compensation; and $13,202 - Umbrella. Discussion. Vote: Cremeens _____; Matter _____; Glenn _____; Frazier _____; Hansen _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to Discussion. Vote: Cremeens _____; Matter _____; Glenn _____; Frazier _____; Hansen _____; Maris _____; Turner _____. |
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9. Opportunity for Public Input
Description:
Anyone who wishes to address the Board of Education must contact the Superintendent at 379-6011, ext. 1128, two business days prior to the meeting. Anyone addressing the Board of Education who requires special accommodations may contact the Superintendent's Secretary at 379-6011, ext. 1128, two days prior to the meeting.
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10. Executive Session
Description:
A motion was made by _______________, seconded by _______________, to meet in Executive Session at __________ p.m. to discuss ________________________________________________
Ayes __________ Nays __________ A motion was made by _______________, seconded by _______________, to reconvene open session at __________ p.m. Ayes __________ Nays __________ |
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11. Actions As A Result Of Executive Session
Description:
A motion was made by _______________, seconded by _______________, to ________________________________________________________________________________
Discussion. Vote: Cremeens _____; Matter _____; Glenn _____; Frazier _____; Hansen _____; Maris _____; Turner _____. A motion was made by _______________, seconded by _______________, to ________________________________________________________________________________ Discussion. Vote: Cremeens _____; Matter _____; Glenn _____; Frazier _____; Hansen _____; Maris _____; Turner _____. |
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12. Adjournment
Description:
At ________ p.m. a motion was made by ______________________, seconded by _____________________ to adjourn the meeting. Motion carried by unanimous vote.
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