January 22, 2024 at 7:30 PM - Regular Meeting
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1. Call to Order at 7:30 P.M.
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2. Roll Call
Description:
____A Harder ____B Ignaszewski ____P Kern ____B Kuznia ____J Melby ____ K Stenberg ____ S Wahl
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3. Organization of School Board
Description:
Minnesota Statute requires the School Board to elect its officers for the new calendar year at its first regular meeting in January. An "Acting Clerk" (as selected by the Board - typically the previous Clerk if "still on the Board") will record the minutes until a Clerk is selected by the Board. After the roll call is taken, an "Acting Chair" (as selected by the Board - typically the previous Chair if "still" on the Board) will request nominations for the position of Chair of the Board. Parliamentary procedure does not require a nomination to be seconded. Nominations are solicited by asking (three times) for "nominations from the floor for the position of Chair of the Board." After all nominations are heard, the acting-chair will announce that "nominations are closed" and a vote will be taken by requesting "those in favor of ______________ for the position of Chair of the Board signify by saying "aye" - those opposed signify by saying the same sign "aye". The candidate with the highest vote total shall be elected to the office. After the election, the newly elected Chair of the Board shall preside over the nominations and election of the other school board officers. |
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3.1. Nomination for School Board Chair
Description:
Nominations for School Board Chair : _____________________________________
Nominations for School Board Chair : _____________________________________ Nominations for School Board Chair : _____________________________________ After all nominations are heard, the Chair will announce that "nominations are closed" and a vote will be taken by requesting "those in favor of ______________ for the position of Chair of the Board signify (roll call vote) by saying "aye" - those opposed signify by saying the same sign "aye". The candidate with the highest vote total shall be elected to the office. Roll Call Vote ____A Harder ____B Ignaszewski ____P Kern ____B Kuznia ____J Melby ____ K Stenberg ____ S Wahl |
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3.2. Nominations for School Board Vice Chair
Description:
Nominations for School Board Vice Chair : _____________________________________
Nominations for School Board Vice Chair : _____________________________________ Nominations for School Board Vice Chair : _____________________________________ After all nominations are heard, the Chair will announce that "nominations are closed" and a vote will be taken by requesting "those in favor of ______________ for the position of Vice-Chair of the Board signify (roll call vote) by saying "aye" - those opposed signify by saying the same sign "aye". The candidate with the highest vote total shall be elected to the office. Roll Call Vote ____A Harder ____B Ignaszewski ____P Kern ____B Kuznia ____J Melby ____ K Stenberg ____ S Wahl |
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3.3. Nominations for School Board Clerk
Description:
Nominations for School Board Clerk : _____________________________________
Nominations for School Board Clerk : _____________________________________ Nominations for School Board Clerk : _____________________________________ After all nominations are heard, the Chair will announce that "nominations are closed" and a vote will be taken by requesting "those in favor of ______________ for the position of Clerk of the Board signify (roll call vote) by saying "aye" - those opposed signify by saying the same sign "aye". The candidate with the highest vote total shall be elected to the office. Roll Call Vote ____A Harder ____B Ignaszewski ____P Kern ____B Kuznia ____J Melby ____ K Stenberg ____ S Wahl |
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3.4. Nominations for School Board Treasurer
Description:
Nominations for School Board Treasurer: _____________________________________
Nominations for School Board Treasurer : _____________________________________ Nominations for School Board Treasurer : _____________________________________ After all nominations are heard, the Chair will announce that "nominations are closed" and a vote will be taken by requesting "those in favor of ______________ for the position of Treasurer of the Board signify (roll call vote) by saying "aye" - those opposed signify by saying the same sign "aye". The candidate with the highest vote total shall be elected to the office. Roll Call Vote ____A Harder ____B Ignaszewski ____P Kern ____B Kuznia ____J Melby ____ K Stenberg ____ S Wahl |
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3.5. Designation of date & time for Regular monthly meetings
Description:
Currently, Regular monthly Board meetings are held on the third Monday of the month at 7:30 p.m. in the school library. Specified dates that meetings may not take place are attached. Recommended to consider earlier meeting time and continue third Monday of the month.
Suggested Board Action: Motion by ______________seconded by ________to designate the third Monday of the month at _____ p.m. in the School Library as the official day & time for the regular monthly meeting of the Board unless change is necessitated by unforeseeable events and statute(s).
Attachments:
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3.6. Authorization of rotation of 2024 Board Auditing Committee
Description:
Board members will be partnered with another Board member throughout the 2024 calendar year to review bills 30 minutes prior to each regular board meeting. The dates will correspond to the approved Regular Board meeting dates. Recommended rotation included on previous attachment.
February 2024 - January 2025 Suggested Board Action: Motion by ______________ seconded by _____________ to authorize the two-member monthly audit committee rotation as presented. |
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3.7. Authorization of Board Committee Assignments
Description:
Committee chart included on previous attachment.
Suggested Board Action: Motion by ____________ seconded by ________ to authorize the committee appointments for 2024 as presented. |
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3.8. Authorize membership and participation in state organizations
Description:
Suggested Board Action: Motion by __________ seconded by ____________to authorize district membership and participation the following organizations:
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3.9. Special Meeting Notification
Description:
Recommended Board Action: Motion by _________ seconded by ____________to post notices of special meetings on the main front entrance, door 1 and on the district web site.
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3.10. Designation of School District Legal Counsel
Description:
Designate the Law Firm of Rupp, Anderson, Squires & Waldspurger as the School District’s Legal Counsel. The individuals authorized to contact legal counsel include the Board Chair and the Superintendent or a school staff member given authorization from the Board Chair or Superintendent. (John P. Edison, PA has been the specific attorney for the GMR School District)
Suggested Board Action: Motion by __________seconded by ____________ to designate the Law Firm of Rupp, Anderson, Squires & Waldspurger as the School District’s Legal Counsel. |
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3.11. Designation of official depositories for school funds.
Description:
Suggested Board Action: Motion by _______________ seconded by ______________ to designate Border Bank and the Minnesota School Board Liquid Asset Fund as official depositories for school funds.
Roll Call Vote |
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3.12. Designation of official depositories for school funds and authorization of Superintendent to invest funds
Description:
Suggested Board Action: Motion by ______________ seconded by________to:
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3.13. Designation of Official School Newspaper
Description:
A motion was made by ____________________ , seconded by ____________________ to approve The Tribune of Greenbush, MN and The Honker of Middle River, MN as the designated official school newspapers.
Roll Call Vote |
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3.14. Establish School Board compensation
Description:
A motion was made by ____________________ , seconded by ____________________ to approve $_______ [TBD] per meeting (currently 67.50) for attendance at school board meetings, $______ [TBD] per full day (currently 135.00) or $ ______ [TBD] (currently $67.50) per half day for attendance at board workshops or conventions; and the positions of Board Chair and Clerk to receive an annual officer payment of ______ [TBD] (currently $270.00).
Roll Call Vote |
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4. Listening Session
Description:
All speakers are asked to complete the Listening Session Sign-in Form including as much detail as possible and including a printed / written copy of your presentation if one is available. This is an opportunity for the Board to listen, the Board will not engage in dialogue. As a general rule, the Board will not comment on or respond to any comments made by speakers. Please do not include names of Greenbush Middle River employees or representatives, their title, or location in your remarks for your own legal protection and the legal rights of staff.
Each speaker will have five (5) minutes to speak: speakers may not roll their time to another speaker. Speakers will be timed and are asked to complete their comments in this time frame. Board members may ask questions if needed. Please begin your presentation by stating your name and topic only. In the spirit of fairness to all participants, we request that you respect the format above. Thank you for taking the time today to attend this meeting and share your concerns and suggestions. |
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5. Recommendation to add items to the agenda from Board members or School Administrators
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6. Approval of Agenda
Description:
A motion was made by ____________________, seconded by ____________________ to approve the agenda of the January 22, 2024 Regular Board Meeting as presented/amended.
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7. Approval of Previous Minutes
Description:
A motion was made by ____________________, seconded by ____________________ to approve the minutes of the preceding Regular Board meeting of December 18, 2023.
Attachments:
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8. Business Services
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8.1. Approve payment of checks, Purchasing Card electronic payments
Description:
A motion was made by ____________________, seconded by ____________________ to approve the payment of bills check #40844 through #40943 for a total of $145,966.28 and Purchasing Card electronic payments dated December 5, 2023 and Electronic Funds Transfers as submitted.
Attachments:
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8.2. Treasurer's Report
Description:
GREENBUSH-MIDDLE RIVER SCHOOLS
TREASURER'S REPORT FOR MONTH OF January 2024 Beginning Balance $ Receipts $ Expenditures $ Ending Balance $
Attachments:
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8.3. Greenbush Middle River School District Budget to Actual Expenditure Report
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9. Significant School Events and Communication:
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9.1. Sixth Grade Trip - Jess Foss
Description:
Information about the upcoming 6th grade self-funded trip to Duluth May 2-4, 2024.
Suggested Board Action: Motion by__________________ seconded by _______________________ to allow the 6th grade class to Duluth May 2-4, 2024 on their self-funded trip. |
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9.2. 2022-2023 Financial Audit Report - Brady Martz & Associates
Description:
Sara Neimela, P.C., Brady Martz & Associates, will present the 2022-2023 financial audit.
Suggested Board Action: Motion by __________________ seconded by ________________ to accept and approve the 2022-2023 Fincancial Audit as presented by Brady Martz & Associates. |
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9.3. Donations & Gifts
Description:
- $50.00 Daryl & Lisa Wicklund to GMR Athletic Department In Memory of Arlend Harder
- $45.00 Jerel Wieser to GMR School District Suggested Board Action: Motion by ______________ seconded by ________________ to accept the donations of $50.00 from Daryl & Lisa Wicklund to GMR Athletic Department In Memory of Arlend Harder and $45.00 from Jerel Wieser to GMR School District. |
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10. Old Business
Description:
None at the time of the release of the preliminary agenda.
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11. New Business:
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11.1. Personnel
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11.1.a. Hire : Michelle Weber, Paraprofessional
Description:
Suggested Board Action: Motion by ________________ seconded by ________________ to approve the hire of Michelle Weber as paraprofessional.
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11.2. Field Trip Requests
Description:
Overnight Robotics field trip requests: March 6-9 to Great Northern Regional in Grand Forks and April 4-7 to Granite City Regional in St. Cloud. Requests attached.
Suggested Board Action: Motion by __________________ seconded by _____________ to approve the two overnight Robotics field trips on April 4-7 and March 6-9 as presented.
Attachments:
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11.3. Resolution directing the administration to make recommendations for reduction in programs and positions and reasons therefore
Description:
Recommended Board Action:
Member ___________ introduced the Resolution Directing the Administration to Make Recommendations for Reductions in Programs and Positions and Reasons Therefore. WHEREAS there has been a reduction in student enrollment, and, WHEREAS this decrease in student enrollment must include discontinuance of positions and discontinuance or curtailment of programs, and, WHEREAS a determination must be made as to which teachers' contracts must be terminated and not renewed and which teachers may be placed on unrequensted leave of absence without pay or fringe benefits in effecting discontinuance of positions. BE IT RESOLVED, by the School Board of Independent School District No. 2358, as follows: That the School Board hereby directs the Superintendent of Schools and administration to consider the discontinuance of programs or positions because of a reduction in enrollment, make recommendations to the school board for the discontinuance of programs, curtailment of programs, discontinuance of positions or curtailment of positions. The motion for the adoption of the foregoing resolution was duly seconded by Member ____________________ and upon roll call vote the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly adopted. ____A Harder ____B Ignaszewski ____P Kern ____B Kuznia ____J Melby ____ K Stenberg ____ S Wahl |
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11.4. Levy Shortage
Description:
Breakout of totals regarding the levy shortage: Payable year 2022: Kittson County should have levied $610.69 but only levied $6.11 Marshall County should have levied $101,718.98 but only levied $1,017.19 Total levy shortage for 2022: $101,306.37
Payable year 2023: Kittson County should have levied $590.67 but only levied $5.91 Marshall County should have levied $101,862.29 but only levied $1,018.62 Total levy shortage for 2023: $101,428.43
Kittson County - $1,201.36 Marshall County - $203,581.27 Total levy shortage - $204,782.63 |
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12. Reports:
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12.1. Principal
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12.2. Superintendent
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12.3. Boards and Committees
Description:
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13. Adjournment
Description:
Motion by__________________ Second by ____________________ to ADJOURN Regular February School Board Meeting - ____________, _____ p.m., Greenbush Middle River School Library Next GMRTC Joint Powers Board meeting: February 26, 2024, _____ p.m. at Greenbush Middle River School library. |
