December 18, 2023 at 7:30 PM - Regular Meeting

Description:  ____A Harder
____B Ignaszewski
____P Kern
____B Kuznia 
____J Melby 
____ K Stenberg 
____ S Wahl

Description:  2023 Payable 2024 Truth in Taxation School Tax Levy (including Opportunity for Comments from the Public on the 2023 Payable 2024 School Tax Levy)

OPPORTUNITY FOR PUBLIC COMMENTS
 

Description:  All speakers are asked to complete the Listening Session Sign-in Form including as much detail as possible and including a printed / written copy of your presentation if one is available. This is an opportunity for the Board to listen, the Board will not engage in dialogue. As a general rule, the Board will not comment on or respond to any comments made by speakers. Please do not include names of Greenbush Middle River employees or representatives, their title, or location in your remarks for your own legal protection and the legal rights of staff.

Each speaker will have five (5) minutes to speak: speakers may not roll their time to another speaker. Speakers will be timed and are asked to complete their comments in this time frame. Board members may ask questions if needed.  Please begin your presentation by stating your name and topic only.
In the spirit of fairness to all participants, we request that you respect the format above. Thank you for taking the time today to attend this meeting and share your concerns and suggestions.

Description:  Suggested Board Action:  Motion by Board Member  ____________________, seconded by ____________________ to approve the agenda of the December 18, 2023 Regular Board Meeting as presented/amended.

Description:  Suggested Board Action:  Motion by Board Member  ____________________, seconded by ____________________ to approve the minutes of the preceding regular meeting of November 20, 2023.

Description:  GREENBUSH-MIDDLE RIVER SCHOOLS
TREASURER'S REPORT FOR MONTH OF NOVEMBER, 2023

Beginning Balance                 $254,584.24
Receipts                                 $209,006.20
Expenditures                          $446,563.65
Ending Balance                      $17,026.79

Description:  During the regular June 2023 Board meeting, the Board adopted a 2023-2024 budget based on rolling over of the previous year's (2022-2023) budget with the understanding the FY 24 Budget will be amended at a later date.

Recommended Board Action:  Motion by ______________ seconded by _____________ to approve the revised 2023-2024 estimated school budget as presented.

Description:  Recommended Board Action : Motion by  ________________ seconded by __________________to adopt the  2023 Payable 2024 School Tax Levy in the amount of $687,686 The amount represents an overall school tax levy for Payable 2023 increasing by $_63,510_ or 10.19% over the previous year.  

NOTE:  This amount is an overall school tax increase and NOT reflective of an increase in each property owners' school taxes in payable 20234

Description: 
- $200.00 Ardy Lorenson to Pep Band for Meal Money for State Volleyball
- $900.00 Byron & Carolyn Eeg to Robotics
- $785.00 Byron & Carolyn Eeg to GMR Music Department
- $500.00 Anonymous to Boys Basketball
- $250.00 Anonymous to Boys Basketball

Suggested Board Action:  Motion by Board Member ______________ and second by _____________ to accept donations to Pep Band, Robotics, GMR Music Department and Boys Basketball programs.

Description:  Personnel changes including hires, separations and changes for consideration for approval:

Hire
Amanda King - Jr. High Softball Coach
Lynsi Hanson - Asst. Softball Coach
Carly Mekash - Asst. Girls Basketball Coach
Connor Wojckowski - Jr. High Girls Basketball Coach

Change
Stacey Dallager - change from 4 to 5 days/week paraprofessional

Resignation
Lynn Balstad - Preschool Screening, School Readiness and ECFE Program

Suggested Board Action:  Motion by Board Member _______________ Second by ________________to approve the hire of Amanda King as Jr. High Softball Coach.  

Suggested Board Action:  Motion by Board Member _______________ Second by ________________to approve the hire of  Lynsi Hanson as Assistant Softball Coach.  

Suggested Board Action:  Motion by Board Member _______________ Second by ________________to approve the hire of Carly Mekash as Assistant Girls Basketball Coach.  

Suggested Board Action:  Motion by Board Member _______________ Second by ________________to approve the hire of Connor Wojckowski as Jr. High Girls Basketball Coach.  

Suggested Board Action:  Motion by Board Member _______________ Second by ________________to approve the change in the paraprofessional  position of Stacey Dallager from 4 days per week to 5 days per week.  

Suggested Board Action:  Motion by Board Member _______________ Second by ________________to accept, with gratitude for her many years of service, the resignation of Lynn Hanson, Preschool Screening, School Readiness and ECFE Program.
 

Description:  Each year the teacher seniority list is reviewed and approved.  Teachers were given the opportunity to review and submit comment and clarification between Oct. 25, 2023 and Dec. 14, 2023.  

Suggested Board Action:   Motion by __________________ seconded by _____________________ to approve the 2023-2024 Teacher Seniority List.

Description:  Recommended mileage reimbursement rate of 65.5 cents per mile (current federal rate) for preapproved travel 

Recommended Reimbursement Rates for meals per person (including tax and tip) for preapproved travel

                           In State                       Out of State
Breakfast             $13.00                        $15.00
Lunch                   $16.00                       $20.00
Dinner                  $23.00                       $30.00

Suggested Board Action:  Motion by _____________ seconded by ___________ to approve the district mileage reimbursement rate of _____ cents per mile and the meal reimbursement allowance schedule as presented.  Motion carried/failed.


 

Description:  If the Board chooses to run an election (eg:  Bond Facility), the School District is responsible for all cost aspects (process, election equipment, election judges, protocol) of the election. 

Board Member _______________ introduced the following resolution and moved its adoption:

RESOLUTION ESTABLISHING COMBINED POLLING PLACES FOR MULTIPLE PRECINCTS AND DESIGNATING HOURS DURING WHICH THE POLLING PLACES WILL REMAIN OPEN FOR VOTING FOR SCHOOL DISTRICT ELECTIONS NOT HELD ON THE DAY OF A STATEWIDE ELECTION      

BE IT RESOLVED by the School Board of Independent School District No.2683, State of Minnesota, as follows:      
 
1. Pursuant to Minnesota Statutes, Section 205A.11, the precincts and polling places for school district elections are those precincts or parts of precincts located within the boundaries of the school district which have been established by the cities or towns located in whole or in part within the school district. The board hereby confirms those precincts and polling places so established by those municipalities.      

 2. Pursuant to Minnesota Statutes, Section 205A.11, the board may establish a combined polling place for several precincts for school district elections not held on the day of a statewide election. Each combined polling place must be a polling place that has been designated for use as a polling place by a county or municipality.The following combined polling places are established to serve the precincts specified for all school district special and general elections not held on the same day as a statewide election in the calendar year following the adoption of this resolution: (Set forth each combined polling place explaining which precincts are being served, such as:)  
     
Combined Polling Place:                                                                                                      
Greenbush Community Center           Middle River Community Center          
244 Main St N                                     250 Hill Ave
Greenbush, MN  56726                      Middle River, MN  56737

Greenbush Community Center
244 Main St N
Greenbush, MN  56726

This combined polling place shall serve all territory in Independent School District #2683 located in the following Precincts within Roseau and Kittson Counties located in Minnesota: 

·    Kittson: CARIBOU TWP
·    Kittson: KLONDIKE UNORG
·    Kittson: PEATLAND UNORG
·    Kittson: PELAN TWP
·    Roseau: BARNETT TOWNSHIP
·    Roseau: BARTO TOWNSHIP
·    Roseau: DEER TOWNSHIP
·    Roseau: DEWEY TOWNSHIP
·    Roseau: GREENBUSH
·    Roseau: HEREIM TOWNSHIP
·    Roseau: HUSS TOWNSHIP
·    Roseau: LIND TOWNSHIP
·    Roseau: MOOSE TOWNSHIP
·    Roseau: JUNEBERRY/BLOOMING VALLEY UNORG 
·    Roseau: PALMVILLE TOWNSHIP
·    Roseau: POHLITZ TOWNSHIP
·    Roseau: POLONIA TOWNSHIP
·    Roseau: POPLAR GROVE TOWNSHIP
·    Roseau: SKAGEN TOWNSHIP
·    Roseau: SOLER TOWNSHIP
·    Roseau: STRATHCONA 

Middle River Community Center
250 Hill Ave
Middle River, MN  56737

This combined polling place shall serve all territory in Independent School District #2683 located in the following Precincts within Marshall County located in Minnesota:

·    Marshall: CEDAR TWP
·    Marshall: COMO TWP
·    Marshall: EAST PARK TWP
·    Marshall: EAST VALLEY TWP
·    Marshall: HOLT TWP
·    Marshall: HUNTLY TWP
·    Marshall: MIDDLE RIVER 
·    Marshall: MOOSE RIVER TWP
·    Marshall: ROLLIS TWP
·    Marshall: SPRUCE VALLEY TWP
·    Marshall: THIEF LAKE TWP
·    Marshall: WHITEFORD TWP
located in Marshall County, Minnesota.

Note: See Section 2.3.2 of the Election Manual regarding changing polling places in the case of an emergency or if the polling place is no longer available.     
  
*3. Pursuant to Minnesota Statutes, Section 205A.09, the polling places will remain open for voting for school district elections not held on the same day as a statewide election between the hours of 7:00 o'clock a.m. and 8:00 o'clock p.m.       
Note: See Section 3.6 of the Election Manual regarding certain restrictions on voting hours.  
     
4. The clerk is directed to file a certified copy of this resolution with the county auditors of each of the counties in which the school district is located, in whole or in part, within thirty (30) days after its adoption.     
 
5. As required by Minnesota Statutes, Section 204B.16, Subdivision 1a, the clerk is hereby authorized and directed to give written notice of new polling place locations to each affected household with at least one registered voter in the school district whose school district polling place location has been changed.  The notice must be a nonforwardable notice mailed at least twenty-five (25) days before the date of the first election to which it will apply. A notice that is returned as undeliverable must be forwarded immediately to the appropriate county auditor, who shall change the registrant’s status to "challenged" in the statewide registration system. (If a combined polling place is changed, the change must be adopted at least ninety (90) days prior to the first election where it will be used unless that polling place has become unavailable for use.)  ____________________________________ 

Note: A resolution similar to this model resolution must be adopted by December 31 of each year, and the combined polling places specified shall be the combined polling places for the following calendar year. 

The motion for the adoption of the foregoing resolution was duly seconded by Board Member _____________ and upon vote being taken thereon, the following voted in favor thereof:
        

and the following voted against the same: 

whereupon said resolution was declared duly Passed and Adopted /  Failed.
 

Description:  Public meeting restriction dates per Minnesota Statute include the regularly scheduled January 15, 2024 meeting (Martin Luther King Jr. Holiday) and February 19, 2024 meeting (President's Day Holiday).  See Attached.  

Suggested Board Action:  Motion by Board Member  _______________ and seconded by ________ to hold the regular January 2024 School Board meeting on January 22, 2024 and the February 2024 meeting on February ____, 2024
 

Description: 

• Budget & Audit Progress Update
• MREA Legislative Platform
• MSBA Legislative Platform
• COVID Information
• January Organizational Board Meeting

Minnesota Statute requires the School Board to elect its officers for the new calendar year at its first regular meeting in January.  The first regular meeting in January is sometimes referred to as an Organizational Meeting.

M.S. 123B.14 states, "On the first Monday of January of each year, or as soon thereafter as practicable, the board must meet and organize..."

Board members will nominate and elect Officers, including:  Chair, Vice-Chair, Clerk and Treasurer.
Board Approval during the January organizational meeting will also include:  

• Designation of official depository for school funds;
• Designation of the Law Firm (legal counsel);
• Designation of the official newspaper;
• Committee and / or representative appointment(s);
• Designation of dates for the Regular monthly meetings.

 

• Other

Description: 
Motion by__________________        Second by ____________________ to ADJOURN

Description: 

• Regular January School Board Meeting - January ___ (TBD agenda item), 2023 at 7:30 p.m. in School Library
• Region 1 Joint Powers Board election ballots - return to Superintendent following meeting