August 19, 2024 at 7:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. APPROVAL OF AGENDA
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III. DISTRICT POINTS OF PRIDE
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION
Rick Sansted will share with the board the "206 Points of Pride." The persons being recognized this month are as follows: Alex Rodriguez was selected to participate in the Minnesota Music Educators Association All-State Orchestra and performed at the 2025 MMEA State Conference. The US Track & Field and Cross Country Coaches Association honored Meghan Orgeman with the 2024 Girls’ High School Track & Field Coach of the Year Award for the State of MN. Thirty-six Alexandria Area High School graduates and current students have been named 2024 AP Scholars based on their performance on Advanced Placement (AP) exams. The awards given and students recognized include:
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IV. CONSENT AGENDA
Presenter:
Rick Sansted
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IV.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON JULY 15, 2024
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide a copy of the minutes from the July 15, 2024 regular board meeting. RECOMMENDATION: The administration recommends the board approve the minutes as printed. |
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IV.B. APPROVE PAYMENT OF BILLS FOR JULY 2024
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
Because of the many year-end accounting adjustments and entries that need to be made, the financial reports for July 2024 will be presented when the number accurately reflects fiscal year 2024-2025 activities. The listing of bills for payment is the last attachment to this agenda. RECOMMENDATION: The administration recommends the board approve the payment of bills for July 2024. |
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IV.C. APPROVE PERSONNEL RECOMMENDATIONS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
Personnel recommendations are made monthly. The conditional offers of employment are subject to successful completion of a criminal background check and I-9 Employment Eligibility Verification, and where applicable, the issuance of the required license. RECOMMENDATION: The administration recommends the board approve the personnel recommendations as presented on the following pages. |
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IV.D. APPROVE SUBMISSION OF GRANT APPLICATIONS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The administration recommends that the school board approve the submission of the following:
RECOMMENDATION: The administration recommends the school board approve the resolution to submit the grant applications and donation requests. |
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IV.E. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000. RECOMMENDATION: The administration recommends the school board approve the attached resolution accepting grants and donations to the school district. |
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IV.F. APPROVE EXTENDED FIELD TRIPS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve all extended field trips that involve one or more overnight stays. RECOMMENDATION: The administration recommends that the school board approve the following extended field trips:
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IV.G. APPROVE FUNDRAISING ACTIVITIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve all fundraising activities. RECOMMENDATION: The administration is recommending that the school board approve the following fundraisers:
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IV.H. APPROVE FIRST READING OF DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide suggested policy additions or policy revisions for first reading. Administration will review the policies at the meeting.
The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions. RECOMMENDATION: The administration recommends the board approve the first reading of the policies listed above. |
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IV.I. ADOPT DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following policies received a first reading at the June 2024 board meeting:
RECOMMENDATION: The administration recommends the board adopt Policies 413, 453/524, 514 and 733. |
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IV.J. ADOPT SCHOOL BOARD POLICIES - IMMEDIATE ADOPTION
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Pursuant to Policy 208, Article IV.D., a policy that is modified because of a legal change over which the school board has no control may be approved at one meeting at the discretion of the school board. The following policies contain legal revisions reflective of laws enacted in the 2024 Minnesota Legislative Session:
RECOMMENDATION: The administration recommends the board adopt Policies 425, 503, 509, 512, 513, 515, 516, 521, 532, 535, 601, 604, 608, 609, 613, 620, 624 and 802. |
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IV.K. APPROVE SCHOOL DISTRICT AGREEMENTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Annually, the school board approves educational agreements between the District and various consultants, agencies and service providers. RECOMMENDATION: The administration recommends the board approve the following agreements:
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IV.L. ADOPT 2024-2025 STUDENT HANDBOOKS
Presenter:
Darcy Josephson
Description:
BACKGROUND INFORMATION:
The following pages provide a summary of changes to the 2024-2025 Student Handbooks for the Early Education Center, six elementary schools, Discovery Middle School and Alexandria Area High School. The Curriculum/Policy Committee has reviewed the handbooks and approves the revisions. RECOMMENDATION: The administration recommends the board adopt the 2024-2025 Student Handbooks as presented. |
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IV.M. ADOPT 2024-2025 ACTIVITIES HANDBOOK
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Rick Sansted will review the 2024-2025 Activities Handbook with board members. The following pages provide a copy of the handbook. The administration is in support of this recommendation. RECOMMENDATION: The administration recommends the board adopt the 2024-2025 Activities Handbook as presented. |
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IV.N. ADOPT 2024-2025 LEADERSHIP HANDBOOK
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Rick Sansted will review the 2024-2025 Leadership Handbook with board members. The following pages provide a copy of the handbook. The Curriculum/Policy Committee reviewed the handbook at their committee meeting and supports the recommendation to adopt. The administration is in support of this recommendation. RECOMMENDATION: The administration recommends the board adopt the 2024-2025 Leadership Handbook as presented. |
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IV.O. APPROVE 2024-2025 SUPERINTENDENT GOALS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The superintendent goals for the 2024-2025 school year are:
RECOMMENDATION: The administration recommends the board approve the 2024-2025 goals as stated above. |
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IV.P. APPROVE THE 2024-2025 E LEARNING PLAN
Presenter:
Darcy Josephson
Description:
BACKGROUND INFORMATION:
Darcy Josephson will provide a summary of the 2024-2025 E Learning Plan. The following page provides further information. RECOMMENDATION: The administration recommends that the board adopt the 2024-2025 E Learning Plan as presented. |
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V. REPORTS/DISCUSSION ITEMS
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V.A. HEALTH SERVICES UPDATE
Presenter:
Michelle Bethke-Kaliher
Description:
INFORMATION:
Michelle Bethke-Kaliher, Director of Student Support Services, will provide information on the Health Services program in the school district. A question and answer time will be provided at the meeting. No formal action is expected. |
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VI. ACTION ITEMS
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VI.A. APPROVE 2024-2025 OPERATIONAL PLAN
Presenter:
Darcy Josephson
Description:
BACKGROUND INFORMATION:
Darcy Josephson will provide a summary of the 2024-2025 Operational Plan with board members. The following pages provide further information. RECOMMENDATION: The administration recommends that the board approve the 2024-2025 Operational Plan as presented. |
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VI.B. APPROVE SUBSTITUTE STAFF PAY RATES
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
The attachment provides the administrative recommendations for substitute staff pay rates in the District effective on September 1, 2024. These rates are based on comparisons with other districts, current District staff salaries and wages and substitute demand. RECOMMENDATION: The administration recommends the board approve the substitute staff pay rates as presented. |
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VI.C. APPROVE WORK AGREEMENTS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
A tentative settlement was reached between the District and each of the following employee groups:
Jessie Hjelle, Human Resources Director, will provide an overview of the work agreements. The administration and the Personnel/Negotiations Committee are supportive of the agreements. RECOMMENDATION: The administration recommends the board approve the following:
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VI.D. ADOPT RESOLUTION RELATING TO THE ELECTION OF SCHOOL BOARD MEMBERS AND CALLING THE SCHOOL DISTRICT GENERAL ELECTION
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide the resolution and notice related to the November 5, 2024 school board general election. The resolution establishes the opportunity to utilize a general election to elect school board members based upon the number affidavits of candidacy filed and directs the district to publish and post the required notices. These documents are required by law. RECOMMENDATION: The administration recommends that the board adopt the Resolution and Notice as presented. |
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VII. COMMUNICATION ITEMS
Presenter:
Rick Sansted
Description:
INFORMATION
The district administrative team will provide informational updates to the board at the meeting. The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. Also, school board members will share information and other updates as appropriate. |
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VII.A. ADMINISTRATIVE TEAM
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VII.B. SCHOOL BOARD MEMBER REPORTS
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VII.C. SCHOOL BOARD COMMITTEE REPORTS
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VII.D. ADDITIONAL FINANCIAL INFORMATION
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VIII. DELEGATIONS AND INDIVIDUALS
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IX. ADJOURNMENT
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