February 26, 2024 at 7:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. APPROVAL OF AGENDA
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III. DISTRICT POINTS OF PRIDE
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION
Rick Sansted will share with the board the "206 Points of Pride." The persons being recognized this month are: 11 students competed at the Mid-Winter HOSA competition in January, placing well in multiple categories:
The Discovery Middle School spelling bee went 20 rounds before PJ Vanderheiden took first place, with Lyra Klint taking second. Both will advance to the to the Regional Spelling Bee in Fergus Falls to compete for continued advancement. AAHS Theatre Director, Jessica Chipman, was named the section winner for the NFHS Outstanding Theatre Educator Award. |
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IV. CONSENT AGENDA
Presenter:
Rick Sansted
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IV.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON JANUARY 22, 2024
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide a copy of the minutes from the January 22, 2024 regular board meeting. RECOMMENDATION: The administration recommends the board approve the minutes as printed. |
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IV.B. APPROVE PAYMENT OF BILLS FOR JANUARY 2024
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
The listing of bills for payment is the last attachment to this agenda. RECOMMENDATION: The administration recommends the board approve the payment of bills for January 2024. |
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IV.C. APPROVE MONTHLY FINANCIAL REPORTS FOR JANUARY 2024
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
The following pages provide a summary report of revenue and expenditures for the district as of January 31, 2024. RECOMMENDATION: The administration recommends the board approve the revenue and expenditures reports for the month of January 2024. |
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IV.D. APPROVE PERSONNEL RECOMMENDATIONS
Description:
BACKGROUND INFORMATION:
Personnel recommendations are made monthly. The conditional offers of employment are subject to successful completion of a criminal background check and I-9 Employment Eligibility Verification, and where applicable, the issuance of the required license. RECOMMENDATION: The administration recommends the board approve the personnel recommendations as presented on the following pages. |
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IV.E. APPROVE SUBMISSION OF GRANT APPLICATIONS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The administration recommends that the school board approve the submission of the following:
RECOMMENDATION: The administration recommends the school board approve the resolution to submit the grant applications and donation requests. |
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IV.F. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000. RECOMMENDATION: The administration recommends the school board approve the attached resolution accepting grants and donations to the school district. |
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IV.G. APPROVE EXTENDED FIELD TRIPS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve all extended field trips that involve one or more overnight stays. RECOMMENDATION: The administration recommends that the school board approve the following extended field trip:
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IV.H. APPROVE FUNDRAISING ACTIVITIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve all fundraising activities. RECOMMENDATION: The administration is recommending that the school board approve the following fundraiser:
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IV.I. APPROVE FIRST READING OF DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide suggested policy additions or policy revisions for first reading. Administration will review the policies at the meeting.
The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions. RECOMMENDATION: The administration recommends the board approve the first reading of the policies listed above. |
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IV.J. ADOPT DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following policies received a first reading at the December 2023 board meeting:
RECOMMENDATION: The administration recommends the board adopt Policies 533, 567, 519, 634 and 651. |
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IV.K. REPEAL DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following policy is recommended for repeal:
The Curriculum/Policy Committee reviewed the policy at their committee meeting and supports repealing. The administration is in support of this recommendation. RECOMMENDATION: The administration recommends repealing Policy 660. |
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IV.L. APPROVE SCHOOL DISTRICT AGREEMENTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Annually, the school board approves educational agreements between the District and various consultants, agencies and service providers. RECOMMENDATION: The administration recommends the board approve the following agreement:
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V. REPORTS/DISCUSSION ITEMS
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V.A. LINCOLN ELEMENTARY SCHOOL UPDATE
Presenter:
Brendan Bogart
Description:
BACKGROUND INFORMATION
Brendan Bogart will share highlights from Lincoln Elementary School. A question and answer time will be provided at the meeting. No formal action is expected. |
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V.B. VOYAGER ELEMENTARY SCHOOL UPDATE
Presenter:
Dana Christenson
Description:
BACKGROUND INFORMATION
Dana Christenson will share highlights from Voyager Elementary School. A question and answer time will be provided at the meeting. No formal action is expected. |
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VI. ACTION ITEMS
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VI.A. ADOPT AMERICAN INDIAN PARENT ADVISORY COMMITTEE RESOLUTION
Presenter:
Darcy Josephson
Description:
BACKGROUND INFORMATION:
Minnesota Statutes, section 124D.78 requires that all Minnesota school districts with ten or more American Indian students have an American Indian Parent Advisory Committee. The committee serves in an advisory role to the district. The school board must ensure that programs are planned, operated and evaluated in consultation with the committee. The district must complete the Resolution of concurrence/non-concurrence each school year. RECOMMENDATION: The administration recommends the board adopt the American Indian Parent Advisory Committee Resolution as presented. |
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VI.B. ADOPT SCHOOL CALENDARS FOR 2024-2025 AND 2025-2026
Presenter:
Darcy Josephson
Description:
BACKGROUND INFORMATION:
Darcy Josephson will review with the board the proposed school calendars for the next two years, 2024-2025 and 2025-2026. The calendar committee, composed of representatives from the teaching staff, parents and administration, held several meetings over the past weeks. RECOMMENDATION: The administration recommends the board adopt the 2024-2025 and 2025-2026 school calendars. |
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VI.C. APPROVE 2024 ESY SUMMER SCHOOL PROGRAMMING AND CALENDAR
Presenter:
Michelle Bethke-Kaliher
Description:
BACKGROUND INFORMATION:
Michelle Bethke-Kaliher will update the board on 2024 summer school programming planned for the district. The attached information provides details. Further discussion will take place at the meeting. RECOMMENDATION: The administration recommends the board approve the summer school calendar and programs as presented. |
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VI.D. ADOPT RESOLUTION REDUCING AND DISCONTINUING EDCUATIONAL PROGRAMS AND POSITIONS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
The following page provides the resolution which the school board is required to adopt identifying the programs that may be reduced in the upcoming school year due to changes in student enrollment and/or availability of funding. Jessie Hjelle, Director of Human Resources, will provide additional background information regarding the resolution. RECOMMENDATION: The administration recommends the board adopt the Resolution Discontinuing and Reducing Educational Programs and Positions. |
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VI.E. APPROVE MASTER AGREEMENT
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
A tentative settlement was reached between the District and Education Minnesota Alexandria (EMA). EMA membership approved the new master agreement. Jessie Hjelle, Director of Human Resources, will provide an overview of the 2023-2024 and 2024-2025 Master Agreement. The administration and the Personnel/Negotiations Committee reviewed and are in support of the approval of the agreement. RECOMMENDATION: The administration recommends approval of the Master Agreement between Education Minnesota Alexandria and Alexandria School District for the 2023-2024 and 2024-2025 school years. |
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VI.F. APPROVE REVISION OF FISCAL YEAR 2023-2024 BUDGET
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
Trevor Peterson will present proposed revisions to the 2023-2024 district financial budget. The following pages provide a summary of the budget revisions. RECOMMENDATION: The administration recommends approval of the amended 2023-2024 budget as presented. |
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VII. COMMUNICATION ITEMS
Presenter:
Rick Sansted
Description:
INFORMATION
The district administrative team will provide informational updates to the board at the meeting. The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. Also, school board members will share information and other updates as appropriate. |
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VII.A. ADMINISTRATIVE TEAM
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VII.B. SCHOOL BOARD MEMBER REPORTS
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VII.C. SCHOOL BOARD COMMITTEE REPORTS
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VII.D. ADDITIONAL FINANCIAL INFORMATION
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VIII. DELEGATIONS AND INDIVIDUALS
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IX. ADJOURNMENT
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