July 17, 2023 at 7:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. APPROVAL OF AGENDA
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III. DISTRICT POINTS OF PRIDE
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION
Rick Sansted will share with the board the "206 Points of Pride." The persons being recognized this month are: Tim Zupfer has been named a finalist for the National Golf Coach of the Year Award. |
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IV. CONSENT AGENDA
Presenter:
Rick Sansted
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IV.A. APPROVE MINUTES OF THE WORK SESSION AND REGULAR BOARD MEETING ON JUNE 21, 2023
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide a copy of the minutes from the June 21, 2023 work session and regular board meeting. RECOMMENDATION: The administration recommends the board approve the minutes as printed. |
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IV.B. APPROVE PAYMENT OF BILLS FOR JUNE 2023
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
Because of the many year-end accounting adjustments and entries that need to be made, the financial reports for June 2023 will be presented when the number accurately reflects fiscal year 2022-2023 activities. The listing of bills for payment is the last attachment to this agenda. RECOMMENDATION: The administration recommends the board approve the payment of bills for June 2023. |
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IV.C. APPROVE PERSONNEL RECOMMENDATIONS
Description:
BACKGROUND INFORMATION:
Personnel recommendations are made monthly. The conditional offers of employment are subject to successful completion of a criminal background check and I-9 Employment Eligibility Verification, and where applicable, the issuance of the required license. RECOMMENDATION: The administration recommends the board approve the personnel recommendations as presented on the following pages. |
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IV.D. APPROVE SUBMISSION OF GRANT APPLICATIONS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The administration recommends that the school board approve the submission of the following:
RECOMMENDATION: The administration recommends the school board approve the resolution to submit the grant applications and donation requests. |
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IV.E. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000. RECOMMENDATION: The administration recommends the school board approve the attached resolution accepting grants and donations to the school district. |
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IV.F. APPROVE EXTENDED FIELD TRIPS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve all extended field trips that involve one or more overnight stays. RECOMMENDATION: The administration recommends that the school board approve the following extended field trip:
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IV.G. APPROVE FUNDRAISING ACTIVITIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve all fundraising activities. RECOMMENDATION: The administration is recommending that the school board approve the following fundraisers:
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IV.H. APPROVE FIRST READING OF DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide suggested policy additions or policy revisions for first reading. Administration will review the policies at the meeting.
The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions. RECOMMENDATION: The administration recommends the board approve the first reading of the policies listed above. |
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IV.I. ADOPT DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following policies received a first reading at the May 2023 board meeting:
RECOMMENDATION: The administration recommends the board adopt Policies 520, 521, 523, 525, 526 and 527. |
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IV.J. ADOPT SCHOOL BOARD POLICIES - IMMEDIATE ADOPTION
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Pursuant to Policy 208, Article IV.D., a policy that is modified because of a legal change over which the school board has no control may be approved at one meeting at the discretion of the school board. The following policies contain legal revisions reflective of laws enacted in the 2023 Minnesota Legislative Session:
RECOMMENDATION: The administration recommends the board adopt Policies 102, 418, 419, 424, 506, 507, 509, 513, 514, 515, 524/453, 532, 534, 601, 602, 604, 731, 733 and 806. |
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IV.K. APPROVE SCHOOL DISTRICT AGREEMENTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Annually, the school board approves educational agreements between the District and various consultants, agencies and service providers. RECOMMENDATION: The administration recommends the board approve the following agreements:
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IV.L. ADOPT 2023-2024 STUDENT HANDBOOKS
Presenter:
Darcy Josephson
Description:
BACKGROUND INFORMATION:
The following pages provide a summary of changes to the 2023-2024 Student Handbooks for the Early Education Center, six elementary schools, Discovery Middle School and Alexandria Area High School. The Curriculum/Policy Committee has reviewed the handbooks and approves the revisions. RECOMMENDATION: The administration recommends the board adopt the 2023-2024 Student Handbooks as presented. |
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IV.M. ADOPT 2023-2024 ACTIVITIES HANDBOOK
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Rick Sansted will review the 2023-2024 Activities Handbook with board members. The following pages provide a copy of the handbook. The administration is in support of this recommendation. RECOMMENDATION: The administration recommends the board adopt the 2023-2024 Activities Handbook as presented. |
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V. REPORTS/DISCUSSION ITEMS
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V.A. COMMUNITY ED/COMPASS UPDATE
Presenter:
Lynn Jenc
Description:
INFORMATION:
Lynn Jenc will share highlights from Community Education/Compass. A question and answer time will be provided at the meeting. No formal action is expected. |
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V.B. TRANSPORTATION UPDATE
Presenter:
Scott Dahlin
Description:
BACKGROUND INFORMATION:
Scott Dahlin will share highlights from the Transportation Department. A question and answer time will be provided at the meeting. No formal action is expected. |
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V.C. CMETS UPDATE
Presenter:
Rick Sansted
Description:
INFORMATION:
Maureen Miller will share highlights from the Central Minnesota Telecommunications System (CMETS). A question and answer time will be provided at the meeting. No formal action is expected. |
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V.D. BOARD TRAINING AND DEVELOPMENT
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Rick Sansted will provide information surrounding School Board member training and development. Further discussion will take place at the time of the meeting. No formal action is expected. |
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V.E. BOARD TRAINING AND DEVELOPMENT
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Rick Sansted will provide information surrounding School Board member training and development. Further discussion will take place at the time of the meeting. No formal action is expected. |
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VI. ACTION ITEMS
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VI.A. APPROVE LONG-TERM MAINTENANCE REVENUE
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
Minnesota school districts applying for Long-Term Facilities Maintenance (LTFM) revenue must submit an annual application to the Minnesota Department of Education. Completed applications include submitting a statement of assurances, as well as the LTFM revenue projection and estimated expenditures for a 10-year period. RECOMMENDATION: The administration recommends the board approve the LTFM revenue application as presented. |
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VII. COMMUNICATION ITEMS
Presenter:
Rick Sansted
Description:
INFORMATION
The district administrative team will provide informational updates to the board at the meeting. The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. Also, school board members will share information and other updates as appropriate. |
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VII.A. ADMINISTRATIVE TEAM
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VII.B. SCHOOL BOARD MEMBER REPORTS
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VII.C. SCHOOL BOARD COMMITTEE REPORTS
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VII.D. ADDITIONAL FINANCIAL INFORMATION
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VIII. DELEGATIONS AND INDIVIDUALS
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IX. ADJOURNMENT
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