January 23, 2023 at 7:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. APPROVAL OF AGENDA
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III. DISTRICT POINTS OF PRIDE
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION
Rick Sansted will share with the board the "206 Points of Pride." The persons being recognized this month are: First Lego League elementary team 43037 - Legos of the Galaxy has earned one of only 50 spots at the state competition in February. The team includes Alexandria Public Schools students Arwen Argyll - 4th grade at Miltona and Lewis Stepaniak - 5th grade at Woodland. The Boys Swimming and Diving Team are the 2022-23 Section 5A True Team Champions. |
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IV. CONSENT AGENDA
Presenter:
Rick Sansted
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IV.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON DECEMBER 19, 2022 AND ORGANIZATIONAL MEETING ON JANUARY 9, 2023
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide a copy of the minutes from the December 19, 2022 regular board meeting and January 9, 2023 organizational board meeting. RECOMMENDATION: The administration recommends the board approve the minutes as printed. |
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IV.B. APPROVE PAYMENT OF BILLS FOR DECEMBER 2022
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
The listing of bills for payment is the last attachment to this agenda. RECOMMENDATION: The administration recommends the board approve the payment of bills for December 2022. |
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IV.C. APPROVE MONTHLY FINANCIAL REPORTS FOR DECEMBER 2022
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
The following pages provide a summary report of revenue and expenditures for the district as of December 31, 2022. RECOMMENDATION: The administration recommends the board approve the revenue and expenditures reports for the month of December 2022. |
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IV.D. APPROVE PERSONNEL RECOMMENDATIONS
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IV.D.1. EMPLOYMENT
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
We recommend the board employ the following staff and pay them according to salary schedules:
RECOMMENDATION: The administration recommends the board approve the employment agreements. |
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IV.D.2. EMPLOYMENT - CO-CURRICULAR
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
We recommend the board employ the following staff members and pay them according to the salary schedule: Co-Curricular Staff:
RECOMMENDATION: The administration recommends the board approve the employment of the individuals named. |
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IV.D.3. ADDITIONAL POSITION REQUESTS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
The district administration is recommending that the board approve the following positions. The Personnel/Negotiation Board Committee supports the recommended additions:
RECOMMENDATION: The administration is recommending the board approve the staff positions as presented. |
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IV.D.4. RESIGNATIONS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
We have received notice of resignation from the following staff members:
Co-Curricular Staff:
RECOMMENDATION: The administration recommends the board approve the resignation of the individuals named above. |
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IV.D.5. LEAVE OF ABSENCE REQUESTS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
We have received the following Leave of Absence requests:
RECOMMENDATION: The administration recommends the board approve the leave requests. |
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IV.D.6. RETIREMENTS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
We have received a letter of retirement from the following staff member:
RECOMMENDATION: The administration recommends that the board approve the retirement of this individual as requested, with appreciation for her years of service to the district. |
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IV.E. APPROVE SUBMISSION OF GRANT APPLICATIONS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The administration recommends that the school board approve the submission of the following:
RECOMMENDATION: The administration recommends the school board approve the resolution to submit the grant applications and donation requests. |
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IV.F. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000. RECOMMENDATION: The administration recommends the school board approve the attached resolution accepting grants and donations to the school district. |
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IV.G. APPROVE EXTENDED FIELD TRIPS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve all extended field trips that involve one or more overnight stays. RECOMMENDATION: The administration recommends that the school board approve the following extended field trips:
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IV.H. APPROVE FUNDRAISING ACTIVITIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve all fundraising activities. RECOMMENDATION: The administration is recommending that the school board approve the following fundraisers:
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IV.I. APPROVE INDEPENDENT PROVIDER APPLICATION
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The Alexandria Shooting Park is applying to be the Independent Provider for the Alexandria Area High School Clay Target League during the 2022-2023 school year. RECOMMENDATION: The administration recommends that the board approve Alexandria Shooting Park as the Independent Provider for the Clay Target League for the 2022-2023 school year. |
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IV.J. APPROVE FIRST READING OF DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide suggested policy additions or policy revisions for first reading. Administration will review the policies at the meeting.
The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions. RECOMMENDATION: The administration recommends the board approve the first reading of the policies listed above. |
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IV.K. ADOPT DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following policies received a first reading at the November 2022 board meeting:
RECOMMENDATION: The administration recommends the board adopt Policies 208, 454, 455, 457, 458, 460, 470, 471, 534, 723 and 731. |
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IV.L. RENUMBER DISTRICT POLICY
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following policy is recommended for renumbering:
The Curriculum/Policy Committee reviewed the policy at their committee meeting and supports the renumbering. The administration is in support of this recommendation. RECOMMENDATION: The administration recommends renumbering Policy 535. |
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IV.M. ADOPT 2023-2024 DMS CURRICULUM COURSES
Presenter:
Darcy Josephson
Description:
BACKGROUND INFORMATION:
The 2023-2024 DMS Curriculum and Program Modifications/Course Changes received a first reading at the December 19, 2022 board meeting. RECOMMENDATION: The administration recommends the board adopt the 2023-2024 curriculum/program changes as presented. |
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V. REPORTS/DISCUSSION ITEMS
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V.A. WOODLAND ELEMENTARY SCHOOL UPDATE
Presenter:
Darla Harstad
Description:
BACKGROUND INFORMATION:
Darla Harstad will share highlights from Woodland Elementary School. A question and answer time will be provided at the meeting. No formal action is expected. |
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V.B. DISTRICT STRATEGIC PLAN
Presenter:
Rick Sansted
Description:
INFORMATION:
Rick Sansted will provide information regarding the District Strategic Planning process, specifically the Mission, Vision and Values. |
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V.C. MID-YEAR UPDATE ON DISTRICT'S OPERATIONAL PLAN
Presenter:
Darcy Josephson
Description:
INFORMATION:
Darcy Josephson will provide a mid-year status on activities related to the 2022-2023 Operational Plan. She will provide the school board with an overview and an update of activities, programs and services. No formal action is expected. |
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VI. ACTION ITEMS
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VI.A. APPROVE FIRST READING OF PLANNING ASSUMPTIONS FOR THE 2023-2024 SCHOOL YEAR
Presenter:
Darcy Josephson, Jessie Hjelle, Michelle Bethke-Kaliher and Trevor Peterson
Description:
BACKGROUND INFORMATION:
Attached are the planning assumptions for the 2023-2024 school year related to:
The administration will provide an overview of the proposed planning assumptions for 2023-2024. Further discussion will take place at the meeting. RECOMMENDATION: The administration recommends the board approve the first reading of the 2023-2024 planning assumptions as presented. |
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VI.B. APPROVE RESOLUTION DIRECTING ADMINISTRATION TO MAKE RECOMMENDATIONS REGARDING THE REDUCTION AND/OR DISCONTINUANCE OF PROGRAMS AND POSITIONS AND REASONS THEREFOR
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
Annually, the school board is required to approve a resolution for possible reductions in staff. The resolution is available on the following page. With the adoption of this resolution, the administration will move forward with the 2023-2024 budgeting, staffing and goal setting process. RECOMMENDATION: The administration recommends the board adopt the Resolution Directing Administration to Make Recommendations Regarding the Reduction and/or Discontinuance of Programs and Positions and Reasons Therefor. |
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VII. COMMUNICATION ITEMS
Presenter:
Rick Sansted
Description:
INFORMATION
The district administrative team will provide informational updates to the board at the meeting. The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. Also, school board members will share information and other updates as appropriate. |
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VII.A. ADMINISTRATIVE TEAM
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VII.B. SCHOOL BOARD MEMBER REPORTS
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VII.C. SCHOOL BOARD COMMITTEE REPORTS
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VII.D. ADDITIONAL FINANCIAL INFORMATION
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VIII. DELEGATIONS AND INDIVIDUALS
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IX. ADJOURNMENT
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