September 26, 2022 at 7:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. APPROVAL OF AGENDA
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III. DISTRICT POINTS OF PRIDE
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION
Rick Sansted will share with the board the "206 Points of Pride." The persons being recognized this month are: Ramona Schmidt and Daisy Baxter earned their Level 1 School Nutrition Association Certification. |
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IV. CONSENT AGENDA
Presenter:
Rick Sansted
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IV.A. APPROVE MINUTES OF THE SPECIAL BOARD MEETING ON AUGUST 11, 2022, THE WORK SESSION ON AUGUST 15, 2022 AND THE REGULAR MEETING ON AUGUST 15, 2022
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide a copy of the minutes from the August 11, 2022 special board meeting, the August 15, 2022 work session and the August 15, 2022 regular board meeting. RECOMMENDATION: The administration recommends the board approve the minutes as printed. |
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IV.B. APPROVE PAYMENT OF BILLS FOR AUGUST 2022
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
Because of the many year-end accounting adjustments and entries that need to be made, the financial reports for August 2022 will be presented when the number accurately reflects fiscal year 2021-2022 activities. The listing of bills for payment is the last attachment to this agenda. RECOMMENDATION: The administration recommends the board approve the payment of bills for August 2022. |
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IV.C. APPROVE PERSONNEL RECOMMENDATIONS
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IV.C.1. EMPLOYMENT
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
We recommend the board employ the following staff and pay them according to salary schedules:
RECOMMENDATION: The administration recommends the board approve the employment agreements. |
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IV.C.2. EMPLOYMENT - CO-CURRICULAR
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
We recommend the board employ the following staff members and pay them according to the salary schedule: Co-Curricular Staff:
RECOMMENDATION: The administration recommends the board approve the employment of the individuals named. |
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IV.C.3. ADDITIONAL POSITION REQUESTS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
The district administration is recommending that the board approve the following positions. The Personnel/Negotiation Board Committee supports the recommended additions:
RECOMMENDATION: The administration is recommending the board approve the staff positions as presented. |
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IV.C.4. RESIGNATIONS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
We have received notice of resignation from the following staff members:
Co-Curricular Staff:
RECOMMENDATION: The administration recommends the board approve the resignation of the individuals named above. |
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IV.C.5. LEAVE OF ABSENCE REQUESTS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
We have received the following Leave of Absence requests:
RECOMMENDATION: The administration recommends the board approve the leave requests. |
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IV.C.6. TERMINATION
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
The administration recommends the following termination:
RECOMMENDATION: The administration recommends the board approve the termination. |
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IV.D. APPROVE SUBMISSION OF GRANT APPLICATIONS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The administration recommends that the school board approve the submission of the following:
RECOMMENDATION: The administration recommends the school board approve the resolution to submit the grant applications. |
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IV.E. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000. RECOMMENDATION: The administration recommends the school board approve the attached resolution accepting grants and donations to the school district. |
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IV.F. APPROVE EXTENDED FIELD TRIPS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve all extended field trips that involve one or more overnight stays. RECOMMENDATION: The administration recommends that the school board approve the following extended field trips:
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IV.G. APPROVE FUNDRAISING ACTIVITIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve all fundraising activities. RECOMMENDATION: The administration is recommending that the school board approve the following fundraisers:
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IV.H. APPROVE FIRST READING OF DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide suggested policy additions or policy revisions for first reading. Administration will review the policies at the meeting.
The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions. RECOMMENDATION: The administration recommends the board approve the first reading of the policies listed above. |
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IV.I. ADOPT DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following policies received a first reading at the August 2022 board meeting:
RECOMMENDATION: The administration recommends the board adopt Policies 404 and 416. |
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IV.J. APPROVE SCHOOL DISTRICT AGREEMENTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Annually, the school board approves educational agreements between the District and various consultants, agencies and service providers. RECOMMENDATION: The administration recommends the board approve the following agreements:
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IV.K. ADOPT 2022-2023 ACTIVITIES HANDBOOK
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Rick Sansted will review the 2022-2023 Activities Handbook with board members. The following pages provide a copy of the handbook. The administration is in support of this recommendation. RECOMMENDATION: The administration recommends the board adopt the 2022-2023 Activities Handbook as presented. |
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V. REPORTS/DISCUSSION ITEMS
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V.A. ACTIVITIES PRESENTATION
Presenter:
Ben Kvidt
Description:
INFORMATION:
Ben Kvidt will share highlights from the Activities Department. A question and answer time will be provided at the meeting. No formal action is expected. |
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V.B. KERNZA INFORMATION
Presenter:
Darcy Josephson
Description:
INFORMATION:
Jeff Pokorney and Linnay Schweisthal will share information about the Kernza plot. A question and answer time will be provided at the meeting. No formal action is expected. |
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VI. ACTION ITEMS
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VI.A. APPROVE 2022-2023 SCHOOL SITE GOALS AND ACTION PLANS
Presenter:
Darcy Josephson
Description:
BACKGROUND INFORMATION:
Darcy Josephson will present the 2022-2023 school site improvement goals and action plans. These plans utilize assessment results from the 21-22 school year. The building goals have been reviewed by the Curriculum/Policy Committee. RECOMMENDATION: The administration recommends the board approve the 2022-2023 School Site Improvement Goals as presented. |
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VI.B. AUTHORIZE TRANSFER OF FUNDS
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
Due to dental claims exceeding premium revenue, it is anticipated that the district’s self-insured dental program will run into deficit at various times throughout the year. To transfer funds from the general fund to bridge the gap, we recommend that the board approve a blanket authorization for funds to be transferred throughout the year as necessary. We are planning to make some plan and/or premium adjustments that will take effect July 1, 2023 to align revenues with expected claims. RECOMMENDATION: The administration recommends the board approve the Authorization of Transfer of Funds as presented. |
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VI.C. APPROVE 2022 PAYABLE 2023 PRELIMINARY TAX LEVY
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
Trevor Peterson will provide a summary of the 2022 Payable 2023 preliminary property tax levy information and answer questions regarding the levy proposal. The summary is an overview of the state levy document that involves many pages of data and computations. The 2022 Payable 2023 preliminary property tax levy limitation is an increase of $1,526,170.18 (or 9.40%) for a total levy limitation of $17,761,726.16. *Due to continual calculation changes, these figures are subject to change leading up to the board meeting. Further discussion will take place at the time of the meeting. RECOMMENDATION: The administration recommends the board approve the preliminary property tax levy for 2022 Payable 2023 at the maximum state allowable amount. |
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VI.D. APPROVE ADVERTISING FOR REQUEST FOR PROPOSALS (RFP) - HVAC SYSTEM UPGRADES
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
Trevor Peterson will provide information on advertising for Request for Proposals for HVAC systems for Discovery Middle School and Garfield Elementary School. Time will be provided for board members’ questions and discussion. RECOMMENDATION: The administration recommends the board approve advertising for Request for Proposals (RFPs) for HVAC system upgrades for Discovery Middle School and Garfield Elementary School as presented. |
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VII. COMMUNICATION ITEMS
Presenter:
Rick Sansted
Description:
INFORMATION
The district administrative team will provide informational updates to the board at the meeting. The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. Also, school board members will share information and other updates as appropriate. |
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VII.A. ADMINISTRATIVE TEAM
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VII.B. SCHOOL BOARD MEMBER REPORTS
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VII.C. SCHOOL BOARD COMMITTEE REPORTS
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VII.D. ADDITIONAL FINANCIAL INFORMATION
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VIII. DELEGATIONS AND INDIVIDUALS
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IX. ADJOURNMENT
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