January 24, 2022 at 7:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. APPROVAL OF AGENDA
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III. DISTRICT POINTS OF PRIDE
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION
Rick Sansted will share with the board the "206 Points of Pride." The persons being recognized this month are: Boy’s Hockey player Josiah Gronholz scored his 100th career point in the game vs. Fergus Falls on January 6, 2022. Kristen Hoskins was chosen by statewide media to play on the Associated Press All State Football Team, selected to the Minnesota Vikings All-State Football Team and reached the 1,000-career point milestone in Boys Basketball on January 13, 2022 vs. Fergus Falls. |
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IV. CONSENT AGENDA
Presenter:
Rick Sansted
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IV.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON DECEMBER 20, 2021 AND SPECIAL ORGANIZATIONAL MEETING ON JANUARY 3, 2022
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide a copy of the minutes from the December 20, 2021 regular school board meeting and January 3, 2022 special organizational meeting. RECOMMENDATION: The administration recommends the board approve the minutes as printed. |
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IV.B. APPROVE PAYMENT OF BILLS FOR DECEMBER 2021
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
The listing of bills for payment is the last attachment to this agenda. RECOMMENDATION: The administration recommends the board approve the payment of bills for December 2021. |
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IV.C. APPROVE MONTHLY FINANCIAL REPORTS FOR DECEMBER 2021
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
The following pages provide a summary report of revenue and expenditures for the district as of December 31, 2021. RECOMMENDATION: The administration recommends the board approve the revenue and expenditures reports for the month of December 2021. |
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IV.D. APPROVE PERSONNEL RECOMMENDATIONS
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IV.D.1. EMPLOYMENT
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
We recommend the board employ the following staff and pay them according to salary schedules:
RECOMMENDATION: The administration recommends the board approve the employment agreements. |
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IV.D.2. EMPLOYMENT - CO-CURRICULAR
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
We recommend the board employ the following staff members and pay them according to the salary schedule: Co-Curricular Staff:
RECOMMENDATION: The administration recommends the board approve the employment of the individuals named. |
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IV.D.3. ADDITIONAL POSITION REQUESTS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
The district administration is recommending that the board approve the following positions. The Personnel/Negotiation Board Committee supports the recommended additions:
RECOMMENDATION: The administration is recommending the board approve the staff positions as presented. |
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IV.D.4. RESIGNATIONS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
We have received notice of resignation from the following staff members:
Co-Curricular Staff:
RECOMMENDATION: The administration recommends the board approve the resignation of the individuals named above. |
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IV.D.5. LEAVE OF ABSENCE REQUESTS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
We have received the following Leave of Absence requests:
RECOMMENDATION: The administration recommends the board approve the leave requests as presented. |
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IV.D.6. RETIREMENTS
Presenter:
Jessie Hjelle
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IV.D.7. TERMINATION
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
The administration recommends the following termination:
RECOMMENDATION: The administration recommends the board approve the termination. |
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IV.E. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000. RECOMMENDATION: The administration recommends the school board approve the attached resolution accepting grants and donations to the school district. |
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IV.F. APPROVE EXTENDED FIELD TRIPS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve all extended field trips that involve one or more overnight stays. RECOMMENDATION: The administration recommends that the school board approve the following extended field trip:
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IV.G. APPROVE FUNDRAISING ACTIVITIES
Presenter:
Rick Sansted
Description:
RECOMMENDATION:
The administration is recommending that the school board approve the following fundraiser:
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IV.H. APPROVE INDEPENDENT PROVIDER APPLICATION
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Alexandria Shooting Park is applying to be the Independent Provider for the Alexandria Area High School and middle school Clay Target League during the 2021-2022 school year. RECOMMENDATION: The administration recommends that the board approve Alexandria Shooting Park as the Independent Provider for the Clay Target League for the 2021-2022 school year. |
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IV.I. APPROVE FIRST READING OF DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide suggested policy additions or policy revisions for first reading. Administration will review the policies at the meeting.
The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions. RECOMMENDATION: The administration recommends the board approve the first reading of the policies listed above. |
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IV.J. ADOPT DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following policies received a first reading at the December 2021 board meeting:
RECOMMENDATION: The administration recommends the board adopt Policies 534 ,605, 608, 616, 701, 701.1, 702, 703, 710 and 715. |
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V. REPORTS/DISCUSSION ITEMS
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V.A. WOODLAND ELEMENTARY SCHOOL UPDATE
Presenter:
Darla Harstad
Description:
BACKGROUND INFORMATION:
Darla Harstad will share highlights from Woodland Elementary School. A question and answer time will be provided at the meeting. No formal action is expected. |
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V.B. TEAM JET - CAPS PRESENTATION
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
Jessie Hjelle will share highlights from the CAPS Program. A question and answer time will be provided at the meeting. No formal action is expected. |
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V.C. MID-YEAR UPDATE ON DISTRICT'S OPERATIONAL PLAN
Presenter:
Darcy Josephson
Description:
INFORMATION:
Darcy Josephson will provide a mid-year status on activities related to the 2021-2022 Operational Plan. She will provide the school board with an overview and an update of activities, programs and services. No formal action is expected. |
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V.D. COVID-19 SUPPORT FUNDING
Presenter:
Trevor Peterson
Description:
INFORMATION:
Trevor Peterson will provide information about the new COVID-19 Support Funding section on the school website. The information will be updated frequently to show how the funding has been spent and the remaining allocations for the various funding sources. No formal action is expected. |
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VI. ACTION ITEMS
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VI.A. APPROVE FIRST READING OF PLANNING ASSUMPTIONS FOR THE 2022-2023 SCHOOL YEAR
Presenter:
Darcy Josephson, Jessie Hjelle, Michelle Bethke-Kaliher and Trevor Peterson
Description:
BACKGROUND INFORMATION:
Attached are the planning assumptions for the 2022-2023 school year related to:
The administration will provide an overview of the proposed planning assumptions for 2022-2023. Further discussion will take place at the meeting. RECOMMENDATION: The administration recommends the board approve the first reading of the 2022-2023 planning assumptions as presented. |
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VI.B. APPROVE WORK AGREEMENT
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
A tentative settlement was reached between the District and the following employee group:
Jessie Hjelle, Human Resources Director, will provide an overview of the work agreement. The administration and the Personnel/Negotiations Committee are supportive of the agreement. RECOMMENDATION: The administration recommends the board approve the following:
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VI.C. APPROVE RESOLUTION DIRECTING ADMINISTRATION TO MAKE RECOMMENDATIONS FOR REDUCTIONS IN PROGRAMS AND POSITIONS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
Annually, the school board is required to approve a resolution for possible reductions in staff. The resolution is available on the following page. With the adoption of this resolution, the administration will move forward with the 2022-2023 budgeting, staffing and goal setting process. RECOMMENDATION: The administration recommends the board adopt the Resolution Directing Administration to Make Recommendations for Reductions in Programs and Positions and Reasons Therefore. |
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VI.D. APPROVE ADVERTISING FOR REQUEST FOR PROPOSALS (RFP) - HVAC SYSTEM UPGRADES
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
Trevor Peterson will provide information on advertising for Request for Proposals for HVAC systems for Discovery Middle School and Garfield Elementary School. Time will be provided for board members’ questions and discussion. RECOMMENDATION: The administration recommends the board approve advertising for Request for Proposals (RFPs) for HVAC system upgrades for Discovery Middle School and Garfield Elementary School as presented. |
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VII. COMMUNICATION ITEMS
Presenter:
Rick Sansted
Description:
INFORMATION
The district administrative team will provide informational updates to the board at the meeting. The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. Also, school board members will share information and other updates as appropriate. |
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VII.A. ADMINISTRATIVE TEAM
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VII.B. SCHOOL BOARD MEMBER REPORTS
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VII.C. SCHOOL BOARD COMMITTEE REPORTS
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VII.D. ADDITIONAL FINANCIAL INFORMATION
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VIII. ADJOURNMENT
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