August 16, 2021 at 7:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. APPROVAL OF AGENDA
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III. DELEGATIONS AND INDIVIDUALS
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IV. DISTRICT POINTS OF PRIDE
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION
Rick Sansted will share with the board the "206 Points of Pride." The persons being recognized this month are: Jennie Engle has been appointed to FUM’s (FIRST in the Upper Midwest) Board of Directors. Jennie joins 11 board members representing Minnesota, North Dakota and South Dakota within FIRST Robotics. She is currently the only board member who is teaching or involved with education at the middle or high school level and only 1 of 3 people representing greater Minnesota. |
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V. CONSENT AGENDA
Presenter:
Rick Sansted
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V.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON JULY 19, 2021 AND SPECIAL MEETING ON AUGUST 12, 2021
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide a copy of the minutes from the July 19, 2021 regular school board meeting and the August 12, 2021 special school board canvassing meeting. RECOMMENDATION: The administration recommends the board approve the minutes as printed. |
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V.B. APPROVE PAYMENT OF BILLS FOR JULY 2021
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
Because of the many year-end accounting adjustments and entries that need to be made, the financial reports for July 2021 will be presented when the number accurately reflects fiscal year 2020-2021 activities. The listing of bills for payment is the last attachment to this agenda. RECOMMENDATION: The administration recommends the board approve the payment of bills for July 2021. |
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V.C. APPROVE PERSONNEL RECOMMENDATIONS
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V.C.1. EMPLOYMENT
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
We recommend the board employ the following staff and pay them according to salary schedules:
RECOMMENDATION: The administration recommends the board approve the employment agreements. |
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V.C.2. EMPLOYMENT - CO-CURRICULAR
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
We recommend the board employ the following staff members and pay them according to the salary schedule: Co-Curricular Staff:
RECOMMENDATION: The administration recommends the board approve the employment of the individuals named. |
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V.C.3. ADDITIONAL POSITION REQUESTS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
The district administration is recommending that the board approve the following positions. The Personnel/Negotiation Board Committee supports the recommended additions:
RECOMMENDATION: The administration is recommending the board approve the staff positions as presented. |
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V.C.4. RESIGNATIONS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
We have received notice of resignation from the following staff members:
RECOMMENDATION: The administration recommends the board approve the resignation of the individuals named above. |
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V.C.5. LEAVE OF ABSENCE REQUESTS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
We have received the following Leave of Absence request:
RECOMMENDATION: The administration recommends the board approve the leave request as presented. |
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V.C.6. RETIREMENTS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
We have received a letter of retirement from the following staff members:
RECOMMENDATION: The administration recommends that the board approve the retirement of these individuals as requested, with appreciation for their years of service to the district. |
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V.D. APPROVE SUBMISSION OF GRANT APPLICATIONS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The administration recommends that the school board approve the submission of the following:
RECOMMENDATION: The administration recommends the school board approve the resolution to submit the grant application. |
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V.E. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000. RECOMMENDATION: The administration recommends the school board approve the attached resolution accepting grants and donations to the school district. |
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V.F. APPROVE EXTENDED FIELD TRIPS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve all extended field trips that involve one or more overnight stays. RECOMMENDATION: The administration recommends that the school board approve the following extended field trips:
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V.G. APPROVE FUNDRAISING ACTIVITIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve all fundraising activities. RECOMMENDATION: The administration is recommending that the school board approve the following fundraiser:
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V.H. APPROVE FIRST READING OF DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide suggested policy additions or policy revisions for first reading. Administration will review the policies at the meeting.
The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions. RECOMMENDATION: The administration recommends the board approve the first reading of the policies listed above. |
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V.I. ADOPT DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following policies received a first reading at the July 2021 board meeting:
RECOMMENDATION: The administration recommends the board adopt Policies 413, 506, 509, 530 and 902. |
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V.J. APPROVE SCHOOL DISTRICT AGREEMENTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Annually, the school board approves educational agreements between the District and various consultants, agencies and service providers. RECOMMENDATION: The administration recommends the board approve the following agreements:
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V.K. ADOPT 2021-2022 LEADERSHIP HANDBOOK
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Rick Sansted will review the 2021-2022 Leadership Handbook with board members, which includes the District Operational Plan. The following pages provide a copy of the handbook. The Curriculum/Policy Committee reviewed the handbook at their committee meeting and supports the recommendation to adopt. The administration is in support of this recommendation. RECOMMENDATION: The administration recommends the board adopt the 2021-2022 Leadership Handbook as presented. |
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V.L. APPROVE THE 2021-2022 E LEARNING PLAN
Presenter:
Darcy Josephson
Description:
BACKGROUND INFORMATION:
Darcy Josephson will provide a summary of the 2021-2022 E Learning Plan. The following page provides further information. RECOMMENDATION: The administration recommends that the board adopt the 2021-2022 E Learning Plan as presented. |
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V.M. APPROVE 2021-2022 SUPERINTENDENT GOALS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The superintendent goals for the 2021-2022 school year are:
RECOMMENDATION: The administration recommends the board approve the 2021-2022 goals as stated above. |
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V.N. APPROVE CURRICULUM CYCLE
Presenter:
Darcy Josephson
Description:
BACKGROUND INFORMATION:
The following page provides an overview of the Continuous Improvement Model curriculum cycle being proposed to begin in the 2021-2022 school year. The Curriculum/Policy Committee has reviewed and approved these changes. RECOMMENDATION: The administration recommends the board approve the curriculum cycle as presented. |
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VI. REPORTS/DISCUSSION ITEMS
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VI.A. HEALTH SERVICES UPDATE
Presenter:
Michelle Bethke-Kaliher
Description:
INFORMATION:
Michelle Bethke-Kaliher, Director of Student Support Services, and Melissa Bright, LSN, will provide information on the Health Services program in the school district. A question and answer time will be provided at the meeting. No formal action is expected. |
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VI.B. GUIDELINES AND PROCEDURES FOR POLICY 606
Presenter:
Darcy Josephson
Description:
INFORMATION:
Darcy Josephson will share information about the new Guidelines and Procedures for Policy 606. A question and answer time will be provided at the meeting. No formal action is expected. |
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VII. ACTION ITEMS
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VII.A. APPROVE 2021-2022 OPERATIONAL PLAN
Presenter:
Darcy Josephson
Description:
BACKGROUND INFORMATION:
Darcy Josephson will provide a summary of the 2021-2022 Operational Plan with board members. The following pages provide further information. RECOMMENDATION: The administration recommends that the board approve the 2021-2022 Operational Plan as presented. |
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VII.B. APPROVE SUBSTITUTE STAFF PAY RATES
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
The attachment provides the administrative recommendations for substitute staff pay rates in the District effective on September 1, 2021. These rates are based on comparisons with other districts, current District staff salaries and wages and substitute demand. RECOMMENDATION: The administration recommends the board approve the substitute staff pay rates as presented. |
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VII.C. ADOPT RESOLUTION RELATING TO THE ACQUISITION AND CONSTRUCTION OF DISTRICT IMPROVEMENTS
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
Business Director Trevor Peterson will present information and the district’s recommendation regarding the Resolution Relating to the Acquisition and Construction of District Improvements; Providing for the Financing Thereof and the Issuance of Certificates of Participation; Authorizing the Execution and Delivery of a Lease-Purchase Agreement and Approving and Authorizing the Execution of Related Documents. The following pages provide the resolution that the board needs to adopt to approve this action. RECOMMENDATION: The administration recommends the board approve the resolution as presented. |
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VII.D. ADOPT RESOLUTION FOR HEALTH AND SAFETY MEASURES FOR THE 2021-2022 SCHOOL YEAR
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Rick Sansted will review the Health and Safety Measures for the 2021-2022 school year. The following pages provide a copy of the resolution. RECOMMENDATION: The administration recommends the board adopt the resolution as presented. |
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VIII. COMMUNICATION ITEMS
Presenter:
Rick Sansted
Description:
INFORMATION
The district administrative team will provide informational updates to the board at the meeting. The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. Also, school board members will share information and other updates as appropriate. |
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VIII.A. ADMINISTRATIVE TEAM
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VIII.B. SCHOOL BOARD MEMBER REPORTS
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VIII.C. SCHOOL BOARD COMMITTEE REPORTS
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VIII.D. ADDITIONAL FINANCIAL INFORMATION
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IX. ADJOURNMENT
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