May 17, 2021 at 5:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. OATH OF OFFICE
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III. APPROVAL OF AGENDA
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IV. DELEGATIONS AND INDIVIDUALS
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V. DISTRICT POINTS OF PRIDE
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION
Rick Sansted will share with the board the "206 Points of Pride." The persons being recognized this month are: DMS Band Director Derek Ziemer participated in a recording session with the University of Minnesota, Morris Symphonic Winds for the United States premiere of a piece titled Sinfonia Aqua - Six Water Divertimenti In Memoriam for Reciter, Woodwind Ensemble, Foghorn and Bells. Senior Nick Nelson is one of thirty finalists in the Federal Reserve Bank of Minneapolis annual student essay contest. Two of our Archery students placed well in the virtual National Archery Tournament this year:
Kathy Walker has been named the State Class A Boys Swim Head Coach of the Year. State Class AAA Boys Basketball Head Coach of the Year was awarded to Forrest Witt. Jordan O’Kane was named 2021 Girls Goalie of the Year by the Minnesota Youth Hockey Hub. Six teams of 5th graders place in the top 10 at the regional Math Masters competition in April:
Individuals placing in the problem solving competition at Math Masters included:
Students placing in the Fact Drill competition at Math Masters included:
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VI. CONSENT AGENDA
Presenter:
Rick Sansted
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VI.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON APRIL 19, 2021
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide a copy of the minutes from the April 19, 2021 regular school board meeting. RECOMMENDATION: The administration recommends the board approve the minutes as printed. |
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VI.B. APPROVE PAYMENT OF BILLS FOR APRIL 2021
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
The listing of bills for payment is the last attachment to this agenda. RECOMMENDATION: The administration recommends the board approve the payment of bills for April 2021. |
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VI.C. APPROVE MONTHLY FINANCIAL REPORTS FOR APRIL 2021
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
The following pages provide a summary report of revenue and expenditures for the district as of April 30, 2021. RECOMMENDATION: The administration recommends the board approve the revenue and expenditures reports for the month of April 2021. |
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VI.D. APPROVE PERSONNEL RECOMMENDATIONS
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VI.D.1. EMPLOYMENT
Presenter:
Scott Heckert
Description:
BACKGROUND INFORMATION:
We recommend the board employ the following staff and pay them according to salary schedules:
RECOMMENDATION: The administration recommends the board approve the employment agreements. |
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VI.D.2. EMPLOYMENT - CO-CURRICULAR
Presenter:
Scott Heckert
Description:
BACKGROUND INFORMATION:
We recommend the board employ the following staff members and pay them according to the salary schedule: Co-Curricular Staff:
RECOMMENDATION: The administration recommends the board approve the employment of the individuals named. |
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VI.D.3. ADDITIONAL POSITION REQUEST
Presenter:
Scott Heckert
Description:
BACKGROUND INFORMATION:
The district administration is recommending that the board approve the following position. The Personnel/Negotiation Board Committee supports the recommended addition:
RECOMMENDATION: The administration is recommending the board approve the staff position as presented. |
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VI.D.4. RESIGNATIONS
Presenter:
Scott Heckert
Description:
BACKGROUND INFORMATION:
We have received notice of resignation from the following staff members:
Co-Curricular Staff:
RECOMMENDATION: The administration recommends the board approve the resignation of the individuals named above. |
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VI.D.5. LEAVE OF ABSENCE REQUESTS
Presenter:
Scott Heckert
Description:
BACKGROUND INFORMATION:
We have received the following Leave of Absence requests:
RECOMMENDATION: The administration recommends the board approve the leave requests as presented. |
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VI.D.6. RETIREMENTS
Presenter:
Scott Heckert
Description:
BACKGROUND INFORMATION:
We have received a letter of retirement from the following staff members:
RECOMMENDATION: The administration recommends that the board approve the retirement of these individuals as requested, with appreciation for their years of service to the district. |
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VI.D.7. REQUEST TO REDUCE POSITION
Presenter:
Scott Heckert
Description:
BACKGROUND INFORMATION:
The district administration is recommending that the board approve the following staff reduction:
RECOMMENDATION: The administration recommends that the board approve the reduction of this position. |
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VI.E. APPROVE SUBMISSION OF GRANT APPLICATIONS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The administration recommends that the school board approve the submission of the following:
RECOMMENDATION: The administration recommends the school board approve the resolution to submit the grant applications. |
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VI.F. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000. RECOMMENDATION: The administration recommends the school board approve the attached resolution accepting grants and donations to the school district. |
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VI.G. APPROVE EXTENDED FIELD TRIPS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve all extended field trips that involve one or more overnight stays. RECOMMENDATION: The administration recommends that the school board approve the following extended field trips:
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VI.H. APPROVE FUNDRAISING ACTIVITIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve all fundraising activities. RECOMMENDATION: The administration is recommending that the school board approve the following fundraiser:
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VI.I. APPROVE FIRST READING OF DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide suggested policy additions or policy revisions for first reading. Administration will review the policies at the meeting.
The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions. RECOMMENDATION: The administration recommends the board approve the first reading of the policies listed above. |
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VI.J. ADOPT DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following policies received a first reading at the April 2021 board meeting:
RECOMMENDATION: The administration recommends the board adopt Policies 203.2, 203.5, 203.6, 204, 532 and 615. |
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VI.K. APPROVE SCHOOL DISTRICT AGREEMENTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Annually, the school board approves educational agreements between the District and various consultants, agencies and service providers. RECOMMENDATION: The administration recommends the board approve the following agreements:
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VI.L. APPROVE REQUEST TO ISSUE BIDS FOR MILK PRODUCTS
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
The administration is recommending the board approve advertising and accepting sealed bids for milk products, frequency of delivery and the necessary equipment for the School Milk and Meals Programs for the 2021-2022 school year, with the possibility of renewing the milk prime vendor contract for two additional one-year terms (2022-2023 and 2023-2024 school years). The call for bids would be advertised on the school district website: www.alexschools.org. A bid opening will be scheduled for Thursday, June 10, 2021 at 10:00 a.m. at Food & Nutrition Services, 1410 South McKay Ave., Suite 201, Alexandria. The school board will review a summary of bids and awards contracts at the June 21st board meeting. RECOMMENDATION: The administration recommends the board approve advertising for milk products. |
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VI.M. APPROVE INCREASED SUMMER SCHOOL TEACHER AND PARAPROFESSIONAL PAY RATES
Presenter:
Scott Heckert
Description:
BACKGROUND INFORMATION:
The administration recommends an increase to the summer school pay rates for teachers and paraprofessionals. RECOMMENDATION: The administration recommends that the board approve the request to increase summer school pay rates for teachers and paraprofessionals. |
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VII. REPORTS/DISCUSSION ITEMS
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VII.A. EARLY EDUCATION UPDATE
Presenter:
Lynn Jenc
Description:
BACKGROUND INFORMATION
Lynn Jenc, Community Education Director, will share information with regard to Early Education. A question and answer time will be provided at the meeting. No formal action is expected. |
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VIII. ACTION ITEMS
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VIII.A. ACCEPT A COMP REPORT
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Rick Sansted will provide an overview of the 2019-2020 A Comp Annual report. Under Minnesota Statutes, section 122A.414, subdivision 3(a) the report must be submitted to the school board in June of each year and include findings and recommendations for the program. RECOMMENDATION: The administration recommends the board accept the 2019-2020 A Comp Annual report as presented. |
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VIII.B. ADOPT RESOLUTION PLACING STAFF ON UNREQUESTED LEAVE OF ABSENCE
Presenter:
Scott Heckert
Description:
BACKGROUND INFORMATION:
The following pages provide the resolution which the school board is required to adopt identifying tenured staff members whose positions may be reduced in the upcoming school year due to changes in student enrollment and/or availability of funding. Scott Heckert, Human Resources Director, will provide additional background information regarding the resolution. This is the second of two steps in the process when tenured staff is involved. RECOMMENDATION: The administration recommends the board adopt the resolution placing the following staff members on unrequested leave of absence:
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VIII.C. APPROVE FINAL REVISION OF FISCAL YEAR 2020-2021 BUDGET
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
Trevor Peterson will present proposed final revisions to the 2020-2021 district financial budget. The following pages provide a summary of the budget revisions. RECOMMENDATION: The administration recommends approval of the 2020-2021 budget as presented. |
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VIII.D. AWARD BIDS FOR GROUP HEALTH INSURANCE PER HITA
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
Trevor Peterson will provide a summary of the bids received for the school district group health insurance along with a recommendation from the district’s insurance committee. RECOMMENDATION: The administration recommends awarding the group health insurance bids based upon the summary of bids presented and the recommendation. |
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VIII.E. APPOINTMENT OF SCHOOL BOARD STANDING COMMITTEE MEMBERS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Following the resignation of a school board member, a vacancy was created on the Curriculum/Policy committee. Further discussion will take place at the meeting. RECOMMENDATION: Approve committee appointment as designated by board chair. |
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VIII.F. BOARD MEMBER APPOINTMENTS FOR CALENDAR YEAR 2021
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Following the resignation of a school board member, vacancies were created in the following school board assignments
Discussion will take place at the time of the board meeting. Based on the discussion, the chair will appoint board members to the assignments. RECOMMENDATION: Approve the school board member assignments for 2021 as appointed by the chairperson. |
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IX. COMMUNICATION ITEMS
Presenter:
Rick Sansted
Description:
INFORMATION
The district administrative team will provide informational updates to the board at the meeting. The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. Also, school board members will share information and other updates as appropriate. |
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IX.A. ADMINISTRATIVE TEAM
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IX.B. SCHOOL BOARD MEMBER REPORTS
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IX.C. SCHOOL BOARD COMMITTEE REPORTS
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IX.D. ADDITIONAL FINANCIAL INFORMATION
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X. ADJOURNMENT
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