September 21, 2023 at 6:00 PM - Regular Board Meeting
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1. Call to Order/Pledge of Allegiance
Description:
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2. Roll Call
Description:
Asbery___; Hemby___; Kassner___; Knowles___; Milt____; Schulte____Ashby___
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3. Open Public Hearing: FY 2024 District/ AVC Budget
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4. Close Public Hearing
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5. Open Regular Meeting at 6:00 p.m.
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6. Public Input, Staff Input, Board Input
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7. Reports of Board Committees
Description:
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7.A. Finance Committee
Description:
Treasurer’s Report - August 30, 2023
Beginning checking balance of $9,850,095.88 Revenue of $1,099,912.69 Payroll and Benefits $1,203,132.38 Total Expenditures of $2,690,703.84 Checking balance end of month $8,320,989.55 Savings and investments end of month $1,236,953.53 Total cash balance end of month $9,557,943.08 Total outstanding liabilities end of month ($3,071.12) Total unencumbered fund balance end of month $9,554,871.96 Vocational Account Vocational fund beginning balance of $564,377.40 Revenue of $2,583.70 Expenditures of $5,900.00 Balance end of month $561,061.10 Activity Funds Activity fund beginning balance of $494,423.17 Revenue of $17,232.77 Expenditures of $23,295.76 Balance end of month $488,360.18 Financial Reports - Payroll, Bills, & P-Card Payroll for September 10, 2023 was in an amount of $447,242.79 which included $36,584.80 above contracted amounts. Bills were reviewed in an amount of $550,258.13. The monthly total for the P-Card statement was $31,352.22 |
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7.B. Building and Grounds Report
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8. Administrative Reports
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8.A. Superintendent's Report
Description:
Mrs. Andrews will present her report to the Board.
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8.B. Principal's Report
Description:
Mr. Fatheree will present his report to the Board.
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9. Executive Closed Session
The appointment, employment compensation, discipline, performance, or dismissal of specific employees of the District 5 ILCS 120/2(c)(1).
Description:
May I have a motion to enter closed session?
Motion was made by ____ and seconded by_____to approve moving into executive closed session at _____ p.m. in accordance with school board policy 2:220 - E2 items: The appointment, employment compensation, discipline, performance, or dismissal of specific employees of the District 5 ILCS 120/2(c)(1). Asbery___; Hemby___; Kassner___; Knowles___; Milt____; Schulte____Ashby___ Approved _____ Disapproved _____ Abstained ___ Absent ___ MOTION: CARRIED _____ FAILED _____ Motion was made by ____ and seconded by_____ to approve entering open session at __p.m. Asbery___; Hemby___; Kassner___; Knowles___; Milt____; Schulte____Ashby___ Approved _____ Disapproved _____ Abstained ___ Absent ___ MOTION: CARRIED _____ FAILED _____ |
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10. Consent Agenda Action Items
Description:
"The Consent Agenda items for approval are as follows:"
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10.A. Minutes: Special Board Minutes, September 5, 2023
Description:
Recommendation is to approve the Special Board Minutes for September 5, 2023.
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10.B. Minutes: Closed Board Minutes, September 5, 2023.
Description:
Recommendation is to approve the Closed Board Minutes for September 5, 2023.
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10.C. Minutes: Regular Open Board Minutes, August 21, 2023.
Description:
Recommendation is to approve the Regular Open Board Minutes for August 21, 2023.
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10.D. Minutes: Closed Board Minutes, August 21, 2023
Description:
Recommendation is to approve the Closed Board Minutes for August 21, 2023.
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10.E. Trips
Description:
Recommendation is to approve the FFA Field Trip to Black Hawk East Community College from September 22, 2023 through September 23, 2023.
Recommendation is to approve the FFA Field Trip to Indiana from November 1, 2023 through November 4, 2023. |
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10.F. Contracts over $25,000.00
Description:
Recommendation is to approve posting any contract over $25,000.00
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10.G. Administrative and Teacher Salary and Benefits Report
Description:
Recommendation is to approve the posting of the Administrative and Teacher Salary and Benefits Report.
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10.H. Resignations/ Retirement
Description:
Recommendation is to approve the resignation of HOSA Co-Sponsor Tori Hartman.
Recommendation is to approve the resignation of Hi-Tri Assistant Tiffany Gentles. Recommendation is to approve the retirement of Custodian Kelli Graves effective 7/31/2024. Recommendation is to approve the retirement of Paraprofessional Lisa Werts at the end of the 2024-2025 school year. Recommendation is to approve the retirement of Custodian Bobbie Sanders at the end of the July 2024. |
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10.I. Treasurer's Report FY24
Description:
Recommendation is to approve the FY24 Treasurer's Report as reviewed by the finance committee.
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10.J. Financial Reports and Bills September 2023
Description:
Action on this item approves the financial report, bills, and payroll as reviewed by the finance committee.
"Does any Board Member wish to remove any of the Consent Agenda Items?" "Is there any discussion regarding consent agenda items presented for approval?" Recommendation is to approve the consent agenda items as presented. May I have a motion to approve the Consent Agenda Items? Motion was made by ___ and seconded by ___ to approve the consent agenda items as presented. Asbery___; Ashby___; Greathouse___; Hemby___; Kassner___; Knowles___; Flanigan____ Approved___ Disapproved___ Abstained___ Absent___ MOTION: CARRIED___ FAILED___ |
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11. Action Items
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11.A. Oehm Scholarship Topic
Description:
Included in the board packet is the Oehm Scholarship topic. This is a standard annual action by the board to approve the suggested topic for a student essay based scholarship contest. Later in the year the winners are selected by a committee and recommended to the board for approval of scholarship recipients.
Recommendation is to approve the Frederick Oehm Scholarship topic suggested by the Mt. Vernon Township High School Student Council for the 2023-2024 school year as presented. May I have a motion for approval? Motion was made by ____ and seconded by ____ to approve one of the selections of the Frederick Oehm Scholarship topic suggested by the Mt. Vernon Township High School Student Council for the 2023-2024 school year as presented. Asbery___; Hemby___; Kassner___; Knowles___; Milt____; Schulte____Ashby___ Approved _____ Disapproved _____ Abstained ___ Absent ___ MOTION: CARRIED _____ FAILED _____ |
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11.B. District Budget and AVC Budget for Fiscal Year 2024
Description:
Recommendation is to approve the District Budget and AVC Budget for Fiscal Year 2024.
May I have a motion for approval? Motion was made by ____ and seconded by ____ to approve the District Budget and AVC Budget for Fiscal Year 2024. Asbery___; Hemby___; Kassner___; Knowles___; Milt____; Schulte____Ashby___ Approved _____ Disapproved _____ Abstained ___ Absent ___ MOTION: CARRIED _____ FAILED _____ |
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11.C. Nondiscrimination Coordinator
Description:
Recommendation is to change the Nondiscrimination Coordinator from Melanie Andrews to Julie Littlefair in board policy 2:260.
May I have a motion for approval? Motion was made by ____ and seconded by ____ to change the Nondiscrimination Coordinator from Melanie Andrews to Julie Littlefair in board policy 2:260. Asbery___; Hemby___; Kassner___; Knowles___; Milt____; Schulte____Ashby___ Approved _____ Disapproved _____ Abstained ___ Absent ___ MOTION: CARRIED _____ FAILED _____ |
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11.D. Field Use Agreement
Description:
Recommendation is to approve the Baseball Field Usage Agreement with the City of Mt. Vernon for the 2023-2024 school year.
May I have a motion for approval? Motion was made by ____ and seconded by ____ to approve the Baseball Field Usage Agreement with the City of Mt. Vernon for the 2023-2024 school year. Asbery___; Hemby___; Kassner___; Knowles___; Milt____; Schulte____Ashby___ Approved _____ Disapproved _____ Abstained ___ Absent ___ MOTION: CARRIED _____ FAILED _____ |
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11.E. Early Graduation Request
Description:
Recommendation is to deny the early graduation request for BreAnna Reynolds as presented. The request does not meet early graduation policy requirements.
May I have a motion for approval? Motion was made by ____ and seconded by ____ to deny the early graduation request for BreAnna Reynolds as presented. The request does not meet early graduation policy requirements. Asbery___; Hemby___; Kassner___; Knowles___; Milt____; Schulte____Ashby___ Approved _____ Disapproved _____ Abstained ___ Absent ___ MOTION: CARRIED _____ FAILED _____ |
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12. Employment
Description:
All employments are contingent on proper paperwork (I-9, Background Checks, EHR Checks, etc.) being completed and turned in.
Recommendation is to approve Ryan McGuire at Lane A Step 3 since he has now completed the Teacher Ready Program starting in September 2023. May I have a motion for approval? Motion was made by ____ and seconded by____ to approve Ryan McGuire at Lane A Step 3 since he has now completed the Teacher Ready Program starting in September 2023. Asbery___; Hemby___; Kassner___; Knowles___; Milt____; Schulte____Ashby___ Approved _____ Disapproved _____ Abstained ___ Absent ___ MOTION: CARRIED _____ FAILED _____ Recommendation is to approve Vanessa McGuire at Lane E Step 7 since she has now completed the Master's Program as a LCSW starting at the beginning of the 2023-2024 school year. May I have a motion for approval? Motion was made by ____ and seconded by____ to approve Vanessa McGuire at Lane E Step 7 since she has now completed the Master's Program as a LCSW starting at the beginning of the 2023-2024 school year. Asbery___; Hemby___; Kassner___; Knowles___; Milt____; Schulte____Ashby___ Approved _____ Disapproved _____ Abstained ___ Absent ___ MOTION: CARRIED _____ FAILED _____ Recommendation is to approve the Winter 2023-2024 Coaches List. May I have a motion for approval? Motion was made by ____ and seconded by ____ to approve the Winter 2023-2024 Coaches List. Asbery___; Hemby___; Kassner___; Knowles___; Milt____; Schulte____Ashby___ Approved _____ Disapproved _____ Abstained ___ Absent ___ MOTION: CARRIED _____ FAILED _____ Recommendation is to approve Ashlee Adams as the Special Olympics Assistant Coach for the 2023-2024 school year. May I have a motion for approval? Motion was made by ____ and seconded by ____ to approve Ashlee Adams as the Special Olympics Assistant Coach for the 2023-2024 school year. Asbery___; Hemby___; Kassner___; Knowles___; Milt____; Schulte____Ashby___ Approved _____ Disapproved _____ Abstained ___ Absent ___ MOTION: CARRIED _____ FAILED _____ Recommendation is to approve Tyra Anderson as the Hi-Tri Assistant for the 2023-2024 school year. May I have a motion for approval? Motion was made by ____ and seconded by ____ to approve Tyra Anderson as the Hi-Tri Assistant for the 2023-2024 school year. Asbery___; Hemby___; Kassner___; Knowles___; Milt____; Schulte____Ashby___ Approved _____ Disapproved _____ Abstained ___ Absent ___ MOTION: CARRIED _____ FAILED _____ Recommendation is to approve Tara Heinzmann as the HOSA Co-Sponsor for the 2023-2024 school year. May I have a motion for approval? Motion was made by ____ and seconded by ____ to approve Tara Heinzmann as the HOSA Co-Sponsor for the 2023-2024 school year. Asbery___; Hemby___; Kassner___; Knowles___; Milt____; Schulte____Ashby___ Approved _____ Disapproved _____ Abstained ___ Absent ___ MOTION: CARRIED _____ FAILED _____ Recommendation is to approve a campus security personnel to run the metal detectors at the front doors during the school day for the 2023-2024 school year. May I have a motion for approval? Motion was made by ____ and seconded by ____ to approve a campus security personnel to run the metal detectors at the front doors during the school day for the 2023-2024 school year. Asbery___; Hemby___; Kassner___; Knowles___; Milt____; Schulte____Ashby___ Approved _____ Disapproved _____ Abstained ___ Absent ___ MOTION: CARRIED _____ FAILED _____ |
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13. Adjournment
Description:
May I have a motion for approval?
Motion was made by ____ and seconded by_______ to approve adjourning the meeting at __p.m. All in favor say Aye! |