January 11, 2016 at 6:30 PM - Organizational

Description:  Chair in 2015, Stacey Ruelle will act as temporary chair.

Description:  a.     Chair
b.     Vice-Chair
c.     Clerk / Treasurer
Nominations for the various offices may be made by any member and do not require a second from another member. The vote for each position must be public, not taken by secret ballot. The newly elected chair will take over the meeting immediately following his/her election.

Description:  The following consent agenda items require board approval:

Description:  Name the Klein Bank, U.S. Bank of Prior Lake, Wells Fargo Bank, Commerce Bank, Deutsche Bank, Minnesota School District Liquid Asset Fund Plus and PMA Financial Network.

Description:  Designate the "Prior Lake American" of Prior Lake, Minnesota and the “Savage Pacer” of Savage, Minnesota as the official school district legal newspapers.

Description:  Name the firm of Ehlers & Associates as the school district fiscal consultants.

Description:  Name the law firms of Knutson, Flynn, & Deans, Ratwik, Roszak & Maloney P.A., Rupp, Anderson, Squires & Waldspurger, P.A. and Grell, Feist, Prince, PLC, as the school district legal counsel.

Description:  Name the auditing firm of Clifton Larson Allen LLP as the school district auditing firm.

Description:  Name Julie Cink, Executive Director of Business Services, to perform the clerical duties of the Board Clerk/Treasurer pursuant to Minnesota Statute 123B.14 and shall be named Assistant Board Clerk/Treasurer.

Description:  Authorize Dr. Teri Staloch, Superintendent of Schools, and Julie Cink, Executive Director of Business Services, to lease, purchase and contract for goods and services within the budget as approved by the board, provided that any transaction in an amount exceeding the minimum amount for which bids are required, must first be authorized by the board and must fulfill other applicable requirements pursuant to Minnesota Statutes governing municipal contracting and that informal quotation be required, when possible, for all purchases exceeding $25,000.

Description:  Designate Doug Kern as the school district's Special Education Coordinator, Julie Cink as the school district's Federal Programs Coordinator, Jeff Holmberg as District LEA (ESEA Programs), and Matt Mons as Data Practices Compliance Officer.

Description:  Delegate Julie Cink, Executive Director of Business Services, the authority to make electronic transfers and in addition, the appropriate documentation, including written confirmation from the financial institution and proper request and approval form for the transfer, shall be retained by the Executive Director of Business Services.

Description:  Direct the administration to publish the "Annual Notification of Rights, Protection and Privacy of Student Records" in the official newspapers of the district.

Description:  The board chair will recommend appropriate compensation prior to board action. Current 2015 compensation is as follows: $5,000 per year, plus $20 per meeting for official standing committee assignments, district wide committee assignments, and external committees and agency representatives (unless otherwise compensated by outside agency) as appointed by the chair with the exception of certified negotiator, which would be compensated at $50 per meeting. The board chair receives an additional $300, the board clerk/treasurer receives an additional $200 and the board vice-chair receives an additional $200 for service during the year. School board member compensation shall be paid semi-annually at the request of the individual member. Committee meeting reimbursement shall be paid once at the completion of the year of service.  The board is requested to set the compensation for 2016.

Description:  Board Members discussed committee structure and memberships on board committees at a workshop prior to this meeting. A motion/second is requested to approve all board committee assignments for 2016 as proposed.  (A copy of the policy is attached... This policy is under review for updates/revisions with the policy committee and will be brought to the board for approval in January/February).

Description:  The board is requested to discuss the meeting and procedures format in terms of Board/Administrative Reports, new business, meeting location, meeting start times, handouts, agendas, time designations, presentations, treasurer’s report, consent agenda, Laker Pride/Special Recognition/Showcase, comments and requests from visitors in the open forum, voting on issues presented for the first time, building reports, etc.  The board will hold one regular meeting and one study session per month with both meetings being open to the public.  

Description:  The board is requested to discuss any in-service wishes for the year. Additional board study sessions will be scheduled if needed.  The 3-Year School Board Governance Plan (2016-18) is attached.

Description:  The superintendent and board chair would like to suggest some additional meetings as per the attachment.  If agreed, a calendar will be shared at the regular meeting this evening. All proposed items are in "red".