January 9, 2012 at 6:30 PM - Organizational
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1. Call to Order by Temporary Chair
Description:
Chair in 2011, Eric Pratt will act as temporary chair.
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2. Pledge of Allegiance
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3. Roll Call
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4. Approval of Agenda
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5. Election of Officers
Presenter:
Temporary Chair Pratt
Description:
a. Chair
b. Vice-Chair c. Clerk / Treasurer Nominations for the various offices may be made by any member and do not require a second from another member. The vote for each position must be public, not taken by secret ballot. The newly elected chair will take over the meeting immediately following his/her election.
Attachments:
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6. Consent Agenda
Description:
The following consent agenda items require board approval:
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6.A. Designate depositories for school district funds.
Description:
Name the Prior Lake State Bank, U.S. Bank of Prior Lake, Commerce Bank, Wells Fargo Bank, Wells Fargo of Minneapolis, Minnesota School District Liquid Asset Fund Plus and PMA Financial Network .
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6.B. Designate the official school district legal newspaper(s).
Description:
Designate the "Prior Lake American" of Prior Lake, Minnesota and the “Savage Pacer” of Savage, Minnesota as the official school district legal newspapers.
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6.C. Name the school district fiscal consultants.
Description:
Name the firm of Ehlers & Associates as the school district fiscal consultants.
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6.D. Name the school district legal counsel.
Description:
Name the law firms of Knutson, Flynn, & Deans as well as Ratwik, Roszak & Maloney as the school district legal counsel.
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6.E. Name the district auditing firm
Description:
Name the auditing firm of Clifton Larson Allen LLP as the school district auditing firm (name change as of January 1, 2012)
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6.F. Name the assistant board clerk/treasurer.
Description:
Name Julie Cink, Director of Business Affairs, to perform the clerical duties of the Board Clerk/Treasurer pursuant to Minnesota Statute 123B.14 and shall be named Assistant Board Clerk/Treasurer.
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6.G. Authorize person(s) to lease, purchase and contract for goods and services within the budget.
Description:
Authorize Dr. Sue Ann Gruver, Superintendent of Schools, and Julie Cink, Director of Business Affairs, to lease, purchase and contract for goods and services within the budget as approved by the board, provided that any transaction in an amount exceeding the minimum amount for which bids are required, must first be authorized by the board and must fulfill other applicable requirements pursuant to Minnesota Statutes governing municipal contracting and that informal quotation be required, when possible, for all purchases exceeding $25,000.
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6.H. Designate the school district's Special Education Coordinator, Federal Programs Coordinator, District LEA (ESEA Programs) and Data Practices Compliance Officer.
Description:
Designate Doug Kern as the school district's Special Education Coordinator, Julie Cink as the school district's Federal Programs Coordinator, Jeff Holmberg as District LEA (ESEA Programs), and Matt Mons as Data Practices Compliance Officer.
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6.I. Delegate the authority to make electronic transfers.
Description:
Delegate Julie Cink, Director of Business Affairs, the authority to make electronic transfers and in addition, the appropriate documentation, including written confirmation from the financial institution and proper request and approval form for the transfer, shall be retained by the Director of Business Affairs.
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6.J. Direct administration to publish notification in the official district newspapers.
Description:
Direct the administration to publish the "Annual Notification of Rights, Protection and Privacy of Student Records" in the official newspapers of the district.
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7. 2012 Board Compensation
Description:
The board is requested to approve compensation for the 2012 year. Current compensation is as follows: $4,000 per year, plus $20 per meeting for official standing committee assignments, district wide committee assignments, and external committees and agency representatives (unless otherwise compensated by outside agency) as appointed by the chair with the exception of certified negotiator, which would be compensated at $50 per meeting. The board chair receives an additional $300, the board clerk/treasurer receives an additional $200 and the board vice-chair receives an additional $200 for service during the year. School board member compensation shall be paid semi-annually at the request of the individual member. Committee meeting reimbursement shall be paid once at the completion of the year of service.
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8. Approval of Board Committee Assignments for 2012.
Description:
Board Members discussed committee structure and memberships on board committees at a workshop prior to this meeting. A motion/second is requested to approve all board committee assignments for 2012 as listed. A copy of the policy is also attached.
Attachments:
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9. Discussion of Meeting and Procedures Format.
Description:
The board is requested to discuss the meeting and procedures format in terms of Board/Administrative Reports, new business, meeting location, meeting start times, handouts, agendas, time designations, presentations, treasurer’s report, consent agenda, Laker Pride/Special Recognition/Showcase, comments and requests from visitors in the open forum, voting on issues presented for the first time, building reports, etc.
Attachments:
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10. Inservice Discussion
Description:
The board is requested to discuss in-service wishes for the year. Additional board study sessions will be scheduled if needed. The 2011-12 board goals are attached.
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11. Adjourn
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