May 5, 2026 at 7:00 PM - Combined Committee of the Whole/Special Village Board Meeting

1. Call to Order

2. Roll Call

3. Invocation

4. Pledge of Allegiance to the Flag

5. Approval of minutes for Village Board Meeting of the Board of Trustees on Tuesday, April 7, 2026.
 

6. Oaths, Reports, Proclamations, Announcements and Appointments

7. COMMITTEE OF THE WHOLE AGENDA ITEMS

8. Finance Management Reports:

8.A. Finance Report in the amount of $1,828,184.04

8.B. Warrant List #200572, dated April 29, 2026, in the amount of $2,108,644.94.

9. Village President's Report

9.A. Status Report regarding: Request for Approval of a Resolution Authorizing and Directing the Village President to Execute and Deliver the Village’s Notice of Intent to Establish a Star Bond District to the Illinois Department of Commerce and Economic Opportunity (“DCEO”) and Illinois Department of Revenue (“IDOR”). See Village Attorney Memo dated April 29, 2026. Source of funding: General Corporate Funds and TIF District Funds. (Resolution listed under the Omnibus portion of the Agenda).

9.B. Status Report regarding: Request for Approval of a Motion to Ratify the Vote of the President and Board of Trustees of the Village Maywood on April 7, 2026 to Authorize Special Class Action Legal Counsel, the Edelson Law Firm, to Opt-Into a Participation Agreement / National Settlement Agreement, on Behalf of the Village of Maywood, Regarding the Potential Settlement of a Certain Opioid Class Action Litigation Pending as Multi-Jurisdictional Federal Court Case (MDL No. 2804 / Case No. 1:17-md-02804) filed in the United States District Court for the Northern District of Ohio, Eastern Division and Further Ratify the Direction Given to and Action Taken by the Edelson Law Firm, the Village President and the Village Clerk, or their designees, to Execute and Submit the Participation Instructions for “Opting-In” to the Participation Agreement / National Settlement Agreement, a Proof of Claim, and a Participation Agreement / National Settlement Agreement and Other Related Documents Within the Opioid Class Action Litigation with Associated Pharmacies, Inc. (and American Associated Pharmacies); J M Smith Corporation; Louisiana Wholesale Drug Company, Inc.; Morris and Dickson Co.; North Carolina Mutual Wholesale Drug Company, Inc.; and United Natural Foods, Inc. (including its subsidiaries SuperValu and Advantage Logistics) (Motion listed below under the Omnibus Portion of the Agenda).

9.C. Proposed appointment of Jeffery Eaton to the Maywood Economic Development & Affordability Housing Program Board.

9.D. Proposed appointment of Tashna-Loy N. Donaldson to the Maywood Economic Development & Affordability Housing Program Board.

9.E. Proposed appointment of Tamika Bishop to the Maywood Economic Development & Affordability Housing Program Board.

9.F. Discussion and consideration to accept the Clerk's Office FY 27 proposal and update.

10. Public Comments:

11. Village Manager's Report(s):

11.A. Status Report regarding: Monthly Reports by Village Manager and Department Heads.

11.B. Status Report regarding: Request for Approval of Bid Waiver and Authorization to Purchase Two 2026 Ford Police Interceptor Utility Vehicles, including Associated Outfitting and Striping, at a total cost of $158,855. Source of funding: General Funds. See Village Staff Memo dated April 14, 2026. (Motion listed under the Omnibus portion of the Agenda).

11.C. Status Report regarding: Request for Approval of an Expenditure of $6,980 for DNA Analysis Services Through DNA Labs International, authorization to Submit Evidence Related to Case #22-12589 to DNA Labs International for testing, and the Use of FY26 Capital Outlay Funds for Payment. Source of funding: FY26 Capital Outlay Funds. See Village Staff Memo dated April 14, 2026. (Motion listed under the Omnibus portion of the Agenda).

11.D. Status Report regarding: Request for Approval to Purchase iTouch Biometrics Tablet from iTouch Biometrics for $13,910. Source of Funding: FY25 Justice Assistance Grant (JAG) Funds and General Funds. See Village Staff Memo dated April 13, 2026. (Motion listed under the Omnibus portion of the Agenda).

11.E. Status Report regarding: Request for Approval of Bid Waiver and Authorization to Purchase and Replace Arbitration In-Car Camera Evidence Management Server System from CDS Office Technologies for $35,374. Source of Funding: General Funds. See Staff Memo dated April 14, 2026. (Motion listed under the Omnibus portion of the Agenda).

11.F. Status Report regarding: Request for Approval to Purchase Two E-Bikes from RECON Power Bikes, including Officer Equipment and Training from the Homeland Security Training Institute at College of DuPage, for a total cost of $12,170. Source of Funding: FY24 JAG Grant Funds. See Village Staff Memo dated April 14, 2026. (Motion listed under the Omnibus portion of the Agenda).

11.G. Status Report regarding: Request for Approval of Purchase of Tables and Chairs from Uline Products and Amazon for Community Events, for a total cost of $6,654.  See Village Staff Memo dated April 28, 2026. Source of funding: General Funds. (Motion listed under the Omnibus portion of the Agenda).

11.H. Status Report regarding: Request for Approval of Village’s Annual Liability Insurance Renewal Proposal as Presented by MarshMcLennan at a Total Cost of $1,880,396. See Staff Memo dated April 29, 2026. (Motion listed under the Omnibus portion of the Agenda).

11.I. Status Report regarding: Request for Approval of Bid Waiver and Authorization to Accept a Proposal from Goldhammer Fence LLC for the Purchase and Installation of Fencing for Four (4) Basketball Courts at Conner Heise Park at a Cost of $95,400. See Village Staff memo dated April 29, 2026. (Motion listed under the Omnibus portion of the Agenda).

11.J. Status Report regarding A RESOLUTION AUTHORIZING A WAIVER OF THE COMPETITIVE BID PROCESS, AND AUTHORIZING THE APPROVAL AND EXECUTION OF A PROPOSAL AND VENDOR CONTRACT / CONSTRUCTION AGREEMENT WITH G.A. PAVING, LLC OF BELLWOOD, ILLINOIS FOR THE COMPLETION OF THE 2026 STREET RESTORATION PROGRAM, AND THE APPROPRIATION AND EXPENDITURE OF VILLAGE GENERAL CORPORATE FUNDS TO PAY FOR THE WORK (Project Cost: $2,322,660). See Village Staff Memo dated April 29, 2026. Source of Funding: General Funds. (Motion listed under the Omnibus portion of the Agenda).

11.K. Status Report regarding: Request for Approval of a draft ORDINANCE AMENDING SECTION 92.28 (GARBAGE AND REFUSE) OF CHAPTER 92 (HEALTH AND SANITATION; NUISANCES) OF TITLE IX (GENERAL REGULATIONS) OF THE MAYWOOD VILLAGE CODE RELATIVE TO THE PENALTY FOR UNLAWFUL DUMPING OF GARBAGE AND/OR REFUSE ON THE PROPERTY OF ANOTHER. See Village Attorney Memo dated April 29, 2026. Ordinance listed under the Omnibus portion of the Agenda).

11.L. Status Report regarding: AN ORDINANCE APPROVING A PROPERTY SALES CONTRACT WITH ATCF IL LUMENTUM CUST FOR THE PURCHASE BY THE VILLAGE OF PROPERTY LOCATED AT 1007 SOUTH 1ST AVENUE AND FOR THE APPROPRIATION AND EXPENDITURE OF MADISON STREET/FIFTH AVENUE TIF DISTRICT FUNDS TO PAY FOR THE PURCHASE OF THE PROPERTY AND OTHER TIF ELIGIBLE REDEVELOPMENT COSTS RELATED TO THE PURCHASE. See Village Staff Memo dated May 5, 2026 and Village Attorney Memo dated April 29, 2026. Source of funding: Madison/5^th Avenue TIF Funds. (Ordinance listed under the Omnibus portion of the Agenda).

11.M. Status Report regarding: AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A TERM SHEET AND A PURCHASE AND SALE AGREEMENT WITH THE COUNTY OF COOK, ILLINOIS D/B/A COOK COUNTY LAND BANK AUTHORITY FOR THE VILLAGE ACQUISITION OF REAL PROPERTY LOCATED WITHIN THE VILLAGE OF MAYWOOD AT 114 MADISON STREET, AND FOR THE APPROPRIATION AND EXPENDITURE OF MADISON/5TH AVENUE TIF DISTRICT FUNDS TO PAY FOR THE PURCHASE OF THE PROPERTY AND OTHER TIF ELIGIBLE REDEVELOPMENT COSTS RELATED TO THE PURCHASE, AND THE WAIVER OF VILLAGE LIENS AND OTHER MONIES DUE TO THE VILLAGE FROM THE COOK COUNTY LAND BANK AUTHORITY TO ALLOW THE PROPERTY ACQUISITION. See Village Staff Memo dated May 5, 2026 and Village Attorney Memo dated April 29, 2026. Source of funding: Madison/5^th Avenue TIF Funds. (Ordinance listed under the Omnibus portion of the Agenda).

11.N. Status Report regarding: AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A TERM SHEET AND A PURCHASE AND SALE AGREEMENT WITH THE COUNTY OF COOK, ILLINOIS D/B/A COOK COUNTY LAND BANK AUTHORITY FOR THE VILLAGE ACQUISITION OF REAL PROPERTY LOCATED WITHIN THE VILLAGE OF MAYWOOD AT 2130 SOUTH 4TH AVENUE, AND FOR THE APPROPRIATION AND EXPENDITURE OF ROOSEVELT ROAD TIF DISTRICT FUNDS TO PAY FOR THE PURCHASE OF THE PROPERTY AND OTHER TIF ELIGIBLE REDEVELOPMENT COSTS RELATED TO THE PURCHASE, AND THE WAIVER OF VILLAGE LIENS AND OTHER MONIES DUE TO THE VILLAGE FROM THE COOK COUNTY LAND BANK AUTHORITY TO ALLOW THE PROPERTY ACQUISITION. See Village Staff Memo dated May 5, 2026 and Village Attorney Memo dated April 29, 2026. Source of funding: Roosevelt Road TIF Funds. (Ordinance listed under the Omnibus portion of the Agenda).

11.O. Status Report regarding: Request for Approval of a Bid Waiver in Lieu of Solicitation of Competitive Proposals and Award of a Demolition Contract to Master Guys Demolition Inc. for Interior Demolition work at the 1101 S. 11^th Avenue property in the amount of $24,500. See Staff Memo dated April 30, 2026 (Motion listed under Omnibus portion of the Agenda).

 

12. Village Attorney Report:

12.A. Status Report regarding: Formation of Four (4) New TIF Districts: Updated TIF Adoption Schedules and Public Meeting Dates / Times / Location.

12.A.1) Maywood North Area #1 TIF District (Main Street to North Village Limits):

12.A.1)a. Public Meeting Date: February 21, 2024.

12.A.1)b. Anticipated Joint Board of Review Meeting Date: TBD

12.A.1)c. Anticipated Public Hearing Date: TBD

12.A.1)d. TIF Plan was made available to the public on March 22, 2024 and is available on the Village’s website: search “maywood-il.gov” and then click on the “Community” heading and then click on “New Maywood TIF District Formation” or at the Community Development Office or the Village Clerk’s Office

12.A.2) Maywood Middle Area #2 TIF District (Northern Boundary of Union Pacific Railroad Limits to Madison Street):

12.A.2)a. Public Meeting Date: April 30, 2024.

12.A.2)b. Anticipated Joint Board of Review Meeting Date: TB

12.A.2)c. Anticipated Public Hearing Date: TBD

12.A.2)d. TIF Plan will be made available to the public by TBD

12.A.3) Maywood Mid-South Area #3 TIF District (Maywood Drive to Harrison Street):

12.A.3)a. Public Meeting Date: February 21, 2024.

12.A.3)b. Anticipated Joint Board of Review Meeting Date: TBD

12.A.3)c. Anticipated Public Hearing Date: TBD

12.A.3)d. TIF Plan was made available to the public on March 22, 2024 and is available on the Village’s website: search “maywood-il.gov” and then click on the “Community” heading and then click on “New Maywood TIF District Formation”; or at the Community Development Office or the Village Clerk’s Office.

12.A.4) Maywood South Area #4 TIF District (Bataan Drive to Roosevelt Road):

12.A.4)a. Public Meeting Date: April 30, 2024.

12.A.4)b. Anticipated Joint Board of Review Meeting Date: TBD

12.A.4)c. Anticipated Public Hearing Date: TBD

12.A.4)d. TIF Plan will be made available to the public by TBD

12.B. Public Meetings will commence at either 6:00 p.m. or 7:30 p.m., as posted, and be held in the Maywood Masonic Temple Building at 200 South 5th Avenue, Maywood, Illinois.

12.C. Public Hearings will commence at either 7:00 p.m. or 7:30 p.m., as posted, and be held in the Village Board Council Chambers at 125 South 5th Avenue, Maywood, Illinois.

(No Documents – Discussion Item Only – Not an Action Item).

13. Trustee Committee Reports:  None

13.A. Community Policing & Public Safety Committee

13.B. Engagement & Communications Committee

13.C. Fiscal Accountability & Government Transparency Committee

13.D. Infrastructure & Sustainability Committee

13.E. Ordinance & Policy Committee

13.F. Planning & Development Committee

14. VILLAGE BOARD AGENDA ITEMS

15. Omnibus Agenda Items:

15.A. Motion to Approve the Monthly Financial Report in the amount of $1,828,184.04.

15.B. Motion to Approve the Warrant List #200572 dated April 29, 2026, in the amount of $2,108,644.94

15.C. Motion to Ratify the Vote of the President and Board of Trustees of the Village Maywood on April 7, 2026 to Authorize Special Class Action Legal Counsel, the Edelson Law Firm, to Opt-Into a Participation Agreement / National Settlement Agreement, on Behalf of the Village of Maywood, Regarding the Potential Settlement of a Certain Opioid Class Action Litigation Pending as Multi-Jurisdictional Federal Court Case (MDL No. 2804 / Case No. 1:17-md-02804) filed in the United States District Court for the Northern District of Ohio, Eastern Division and Further Ratify the Direction Given to and Action Taken by the Edelson Law Firm, the Village President and the Village Clerk, or their designees, to Execute and Submit the Participation Instructions for “Opting-In” to the Participation Agreement / National Settlement Agreement, a Proof of Claim, and a Participation Agreement / National Settlement Agreement and Other Related Documents Within the Opioid Class Action Litigation with Associated Pharmacies, Inc. (and American Associated Pharmacies); J M Smith Corporation; Louisiana Wholesale Drug Company, Inc.; Morris and Dickson Co.; North Carolina Mutual Wholesale Drug Company, Inc.; and United Natural Foods, Inc. (including its subsidiaries SuperValu and Advantage Logistics).

15.D. Motion to Waive Competitive Bidding and to Authorize the Purchase of Two 2026 Ford Police Interceptor Utility Vehicles, including Associated Outfitting and Striping, at a total cost of $158,855.

15.E. Motion to Approve an Expenditure of $6,980 for DNA Analysis Services through DNA Labs International, Authorization to Submit Evidence Related to Case #22-12589 to DNA Labs International for Testing, and the Use of FY26 Capital Outlay Funds for Payment.

15.F. Motion to Approve Purchase of iTouch Biometrics Tablet from iTouch Biometrics at a cost of $13,910.

15.G. Motion to Waive Competitive Bidding and to Authorize the Purchase and Replacement of Arbitration In-Car Camera Evidence Management Server System from CDS Office Technologies of Lombard, Illinois for $35,374.

15.H. Motion to Approve the Purchase of Two E-Bikes from RECON Power Bikes, including Officer Equipment and Training from the Homeland Security Training Institute at College of DuPage, for a total cost of $12,170.

15.I. Motion to Approve Purchase of Tables and Chairs from Uline Products and Amazon for Community Events, for a total cost of $6,654.

15.J. Motion to Approve the Village’s Annual Liability Insurance Renewal Proposal Program Renewals as Presented by MarshMcLennan Agency at a Total Cost of $1,880,396.

15.K. Motion to Waive Competitive Bidding and to Authorize the Acceptance of a Proposal from Goldhammer Fence LLC for the Purchase and Installation of Fencing for Four (4) Basketball Courts at Conner Heise Park at a Cost of $95,400.

15.L. A RESOLUTION AUTHORIZING A WAIVER OF THE COMPETITIVE BID PROCESS, AND AUTHORIZING THE APPROVAL AND EXECUTION OF A PROPOSAL AND VENDOR CONTRACT / CONSTRUCTION AGREEMENT WITH G.A. PAVING, LLC OF BELLWOOD, ILLINOIS FOR THE COMPLETION OF THE 2026 STREET RESTORATION PROGRAM, AND THE APPROPRIATION AND EXPENDITURE OF VILLAGE GENERAL CORPORATE FUNDS TO PAY FOR THE WORK (Project Cost: $2,322,660).

15.M. AN ORDINANCE AMENDING SECTION 92.28 (GARBAGE AND REFUSE) OF CHAPTER 92 (HEALTH AND SANITATION; NUISANCES) OF TITLE IX (GENERAL REGULATIONS) OF THE MAYWOOD VILLAGE CODE RELATIVE TO THE PENALTY FOR UNLAWFUL DUMPING OF GARBAGE AND/OR REFUSE ON THE PROPERTY OF ANOTHER.

15.N. AN ORDINANCE APPROVING A PROPERTY SALES CONTRACT WITH ATCF IL LUMENTUM CUST FOR THE PURCHASE BY THE VILLAGE OF PROPERTY LOCATED AT 1007 SOUTH 1ST AVENUE AND FOR THE APPROPRIATION AND EXPENDITURE OF MADISON STREET/FIFTH AVENUE TIF DISTRICT FUNDS TO PAY FOR THE PURCHASE OF THE PROPERTY AND OTHER TIF ELIGIBLE REDEVELOPMENT COSTS RELATED TO THE PURCHASE.

15.O. AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A TERM SHEET AND A PURCHASE AND SALE AGREEMENT WITH THE COUNTY OF COOK, ILLINOIS D/B/A COOK COUNTY LAND BANK AUTHORITY FOR THE VILLAGE ACQUISITION OF REAL PROPERTY LOCATED WITHIN THE VILLAGE OF MAYWOOD AT 114 MADISON STREET, AND FOR THE APPROPRIATION AND EXPENDITURE OF MADISON/5TH AVENUE TIF DISTRICT FUNDS TO PAY FOR THE PURCHASE OF THE PROPERTY AND OTHER TIF ELIGIBLE REDEVELOPMENT COSTS RELATED TO THE PURCHASE, AND THE WAIVER OF VILLAGE LIENS AND OTHER MONIES DUE TO THE VILLAGE FROM THE COOK COUNTY LAND BANK AUTHORITY TO ALLOW THE PROPERTY ACQUISITION.

15.P. AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A TERM SHEET AND A PURCHASE AND SALE AGREEMENT WITH THE COUNTY OF COOK, ILLINOIS D/B/A COOK COUNTY LAND BANK AUTHORITY FOR THE VILLAGE ACQUISITION OF REAL PROPERTY LOCATED WITHIN THE VILLAGE OF MAYWOOD AT 2130 SOUTH 4TH AVENUE, AND FOR THE APPROPRIATION AND EXPENDITURE OF ROOSEVELT ROAD TIF DISTRICT FUNDS TO PAY FOR THE PURCHASE OF THE PROPERTY AND OTHER TIF ELIGIBLE REDEVELOPMENT COSTS RELATED TO THE PURCHASE, AND THE WAIVER OF VILLAGE LIENS AND OTHER MONIES DUE TO THE VILLAGE FROM THE COOK COUNTY LAND BANK AUTHORITY TO ALLOW THE PROPERTY ACQUISITION.

15.Q. A RESOLUTION AUTHORIZING AND DIRECTING THE VILLAGE PRESIDENT TO EXECUTE AND DELIVER TO THE ILLINOIS DEPARTMENT OF COMMERCE AND ECONOMIC OPPORTUNITY AND ILLINOIS DEPARTMENT OF REVENUE THE VILLAGE OF MAYWOOD’S NOTICE OF INTENT TO ESTABLISH A STAR BOND DISTRICT.

15.R. Motion to Waive Competitive Bidding in Lieu of Solicitation of Competitive Proposals and to Approve the Award of a Demolition Contract to Master Guys Demolition Inc. for Interior Demolition Work at 1100 S. 11^th Avenue in the amount of $24,500.

 

15.S. Proposed appointment of Jeffery Eaton to the Maywood Economic Development & Affordability Housing Program Board.

15.T. Proposed appointment of Tashna-Loy N Donaldson  to the Maywood Economic Development & Affordability Housing Program Board.

15.U. Proposed appointment of Tamika Bishop to the Maywood Economic Development & Affordability Housing Program Board.

15.V. Disscussion and consideration to accept Clerks Office FY27 proposal and updates.

16. New Business Agenda Item(s):  None

17. Old Business Agenda Item(s): 

17.A. Acceptance of Findings and Fact and Recommendation on Remand from the Plan Commission/Zoning Board of Appeals – Recommendation of Denial of Lot Size Variations for a Proposed Motor Vehicle Service and Repair Use at 109 S. 11^th Avenue.

18. Board of Trustees Comments/Information

19. For Information Only

20. Closed Meeting Session  

20.A. Pending Litigation (5 ILCS 120/2(c)(11))

20.B. Probable and Imminent Litigation (5 ILCS 120/2(c)(11)).

20.C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint (5 ILCS 120/2(c)(1))

20.D. Collective negotiating matters between the Village and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees (5 ILCS 120/2(c)(2)).

20.E. The purchase or lease of real property for use by the Village (5 ILCS 120/2(c)(5)).

20.F. The setting of a price for sale or lease of property owned by the Village (5 ILCS 120/2(c)(6)).

21. Adjournment