June 10, 2025 at 7:00 PM - Combined Committee of the Whole/Special Village Board Meeting

1. Call to Order

2. Roll Call

3. Invocation

4. Pledge of Allegiance to the Flag

5. Approval of minutes for Village Board Meeting of the Board of Trustees Tuesday, May 6, 2025 and May 20, 2025.

6. Oaths, Reports, Proclamations, Announcements and Appointments

7. COMMITTEE OF THE WHOLE AGENDA ITEMS

8. Finance Management Reports:

8.A. Finance Report in the amount of $1,171,623.02

8.B. Warrant List #200562, dated May 31, 2025, in the amount of $2,811,371.24.

9. Village President's Report

9.A. Status Report regarding: Approval of an Ordinance Authorizing the Creation and Issuance of a Class "F" (Special Event Space - Banquet Hall) Liquor License to T & JJ’s Supreme Steaks and Catering Service, Inc. See Village Attorney Memo dated April 16, 2025 (Ordinance listed below under the Omnibus portion of the Agenda).

9.B. Status Report regarding: Proposal to Direct the Maywood Plan Commission/Zoning Board of Appeals to Hold a Public Hearing on A Zoning Code Text Amendment Decreasing the Spacing Requirement between Smoking Lounges (including Hookah Lounges) from 1,000 to 100 feet. See Village Attorney Memo dated June 4, 2025 (Motion listed below under the New Business portion of the Agenda).

9.C. Status Report regarding: Discussion of the Illinois Municipal League’s Civility Pledge and Approve a RESOLUTION ADOPTING THE VILLAGE OF MAYWOOD CIVILITY PLEDGE. See Village Attorney Memo dated June 4, 2025 (Resolution listed below under the Old Business portion of the Agenda).

10. Public Comments:

11. Village Manager's Report(s):

11.A. Status Report regarding: Monthly Reports by Village Manager and Department Heads.

11.B. Status Report regarding: Approval with Bid Waiver of Invoice #1610 dated May 1, 2025 issued by F&J Dimensions of Northlake, Illinois for repair and replacement of roofing of dugouts and concession facilities at Veterans’ Park in the amount of $17,000.00. Source of Funding: General Fund. See Village Staff Memo dated May 1, 2025. (Motion listed under Omnibus portion of Agenda).

11.C. Status Report regarding: Approval with Bid Waiver of Invoice No. 26 dated April 29, 2025 issued by Professional Concrete Services LLC of Franklin Park, Illinois for concrete repairs at multiple Village sites in the amount of $11,000.00. Source of Funding: General Fund. See Village Staff Memo dated May 1, 2025. (Motion listed under Omnibus portion of Agenda).

11.D. Status Report regarding: Approval with Bid Waiver of Invoice No. 11503 dated May 13, 2025 issued by Gino’s Heating & Plumbing, Inc. of Broadview, Illinois for emergency water service work at 1809 S. 23^rd in the amount of $10,924.90. Source of Funding: Water & Sewer Maintenance Fund. See Village Staff Memo dated May 28, 2025. (Motion listed under Omnibus portion of Agenda).

11.E. Status Report regarding: Approval with Bid Waiver of Invoice No. 11501 dated May 6, 2025 issued by Gino’s Heating & Plumbing, Inc. of Broadview, Illinois for emergency repair of water service line at 40 Madison Street (Village Hall) in the amount of $26,090.10. Source of Funding: Water & Sewer Maintenance Fund. See Village Staff Memo dated May 28, 2025. (Motion listed under Omnibus portion of Agenda).

11.F. Status Report regarding: Approval with Bid Waiver of Invoices Nos. 3231549 and 3235685, dated February 5, 2025 and March 13, 2025 submitted by Ray O'Herron of Danville, Illinois for the purchase of ammunition for Maywood Police Department officers’ qualification and training in the combined amount of $22,847.50. Source of Funding: General Fund – Training. See Village Staff Memo dated May 19, 2025. (Motion listed under Omnibus portion of Agenda).

11.G. Status Report regarding: Approval of Invoice No. 25-5 submitted by Edward Delmore, a certified law enforcement instructor contracted through Northeast Multi-Regional Training (“NEMRT”) in an amount not to exceed $9,500.00 to satisfy SAFE-T Act mandated training for 20 Maywood police officers. Source of Funding: General Fund – Training. See Village Staff Memo dated May 19, 2025. (Motion listed under Omnibus portion of Agenda).

11.H. Status Report regarding: Approval with Bid Waiver of March 1, 2025 Invoice No. 3206571, a proposal issued by Ray O’Herron of Danville, Illinois, in the amount of not to exceed $38,556.00 for the purchase of 34 replacement ballistic vests for Police Department officers, as required by Collective Bargaining Agreement and national standards for officer safety. Source of Funding: General Fund (subject to pending application for reimbursement of 50% of costs through Department of Justice Grant Program). See Village Staff Memo dated May 19, 2025. (Motion listed under Omnibus portion of Agenda).

11.I. Status Report regarding: Approval with Bid Waiver of submitted March 24, 2025 Invoice/Estimate by DNA Labs International of Deerfield Beach, FL in an amount not to exceed $5,665.00 for the engagement of forensic DNA analysis and services in an effort to resolve longstanding cold case. Source of Funding: General Fund – Contractual and Professional Services). See Village Staff memo dated April 1, 2025. (Motion listed under Omnibus portion of Agenda).

11.J. Status Report regarding: Approval with Bid Waiver for Proposed Estimate (Invoice No. 1606) dated April 10, 2025 and submitted by F&J Dimensions of Northlake, Illinois in an amount not to exceed 23,500.00 for all labor, materials and installation of an Outdoor Patio area at the Maywood Police Department. Source of Funding: Police Asset and Forfeiture Fund. See Village Staff Memo dated May 19, 2025. (Motion listed under Omnibus portion of Agenda).

11.K. Status Report regarding: Approval with bid waiver of the selection of Global Video Surveillance, Inc. of Chicago, Illinois for the purchase and installation of a new Audio Visual System with Public Address System for the 200 South 5^th Avenue / Masonic Template Building in the amount of $10,005.00. Source of Funding: General Funds. See Village Staff Memo dated May 30, 2025. (Motion listed under Omnibus portion of Agenda).

11.L. Status Report regarding: Approval of Invoice No. 146 dated April 17, 2025 by Juan Operation Service System LLC of LaGrange, Illinois for site cleanup and seeding services at 1301 South 9^th Avenue in the amount of $5,600.00. Source of Funding: Madison TIF. See Village Staff Memo dated May 29, 2025. (Motion listed under Omnibus portion of Agenda).

11.M. Status Report regarding: Approval of Invoice No. 144 dated April 15, 2025 by Juan Operation Service System LLC of LaGrange, Illinois for site cleanup and related services at 1600 South 1^st Avenue in the amount of $5,800.00. Source of Funding: Madison TIF. See Village Staff Memo dated May 29, 2025. (Motion listed under Omnibus portion of Agenda).

11.N. Status Report regarding: Approval with bid waiver of Invoice # 4728 dated May 1, 2025 by Master Guys Demolition Inc. of Hickory Hills, Illinois for demolition related expenditures at 134 South 19^th Avenue in the amount of $21,100.00. Source of Funding: SCP Grant. See Village Staff Memo dated May 29, 2025. (Motion listed under Omnibus portion of Agenda).

11.O. Status Report regarding: Approval with bid waiver of Invoice # 3732 dated May 19, 2025 by Master Guys Demolition Inc. of Hickory Hills, Illinois for demolition related expenditures at 1101 South 1^st Avenue in the amount of $11,150.00. Source of Funding: Madison TIF. See Village Staff Memo dated May 29, 2025. (Motion listed under Omnibus portion of Agenda).

11.P. Status Report regarding: Approval with bid waiver of Invoice # 3733 dated May 19, 2025 by Master Guys Demolition Inc. of Hickory Hills, Illinois for demolition related expenditures at 1105 South 1^st Avenue in the amount of $16,650.00. Source of Funding: Madison TIF. See Village Staff Memo dated May 29, 2025. (Motion listed under Omnibus portion of Agenda).

11.Q. Status Report regarding: Approval of Authorizing Staff to Issue a Request for Proposals for Redevelopment of Village-owned Property Located at 512 South 5th Avenue/PIN 15-11-327-1003 (the Oddfellows Building). See Village Staff Memo dated June 4, 2025. (Motion listed under Omnibus portion of Agenda).

11.R. Status Report regarding: Approval of Amendments to Fiscal Year 2025/2026 Budget for Vehicle Purchases and Personnel Matters (Amendment No. 1 – General Fund Expenditures). See Village Staff Memo dated June 10, 2025 and Village Attorney Memo dated June 4, 2025. (Ordinance listed under New Business portion of Agenda).

11.S. Status Report regarding: Approval of Code Amendment Ordinance to Change the Title of Director of Community Development to Director of Sustainability & Innovation. See Village Attorney Memo dated June 4, 2025. (Ordinance listed under New Business portion of Agenda).

11.T. Status Report regarding: Approval of AN ORDINANCE AUTHORIZING THE APPROVAL OF AN APPLICATION FOR A VILLAGE TIF MATCHING BUSINESS IMPROVEMENT PROGRAM GRANT FOR FOSTERS SHRIMP AND FAMILY LLC D/B/A FOSTERS FOR SIGNAGE IMPROVEMENTS AT THE 616 SOUTH FIFTH AVENUE PROPERTY LOCATED WITHIN THE MADISON STREET / FIFTH AVENUE TAX INCREMENT FINANCING DISTRICT, AND FOR THE APPROPRIATION AND EXPENDITURE OF MADISON STREET / FIFTH AVENUE TAX INCREMENT FINANCING DISTRICT FUNDS IN AN AMOUNT EQUAL TO $2,844.00 TO PAY FOR TIF ELIGIBLE REDEVELOPMENT COSTS RELATED TO THE GRANT APPLICATION (Applicant: Fosters Shrimp and Family LLC d/b/a Fosters). (Ordinance listed under Omnibus portion of Agenda).

11.U. Status Report regarding: Approval of Resolution Authorizing And Approving The 2025 Village of Maywood Employee Handbook, Human Resources Policies and Forms for the Purpose of Adopting Village Personnel Policy No: 410 (Floating Holiday). See Village Attorney Memo dated June 4, 2025. (Resolution listed below under the New Business portion of the Agenda).

11.V. Status Report regarding: Approval of Resolution Authorizing The Negotiation Of A License Agreement WITH CXIV LLC / AVW Equipment Company For The Paving And Non-Exclusive Use Of A Portion Of Village Right-Of-Way For The Maneuvering Of Trucks Across The Street From 136 South 8th Avenue (PIN 15-11-145-048). See Village Attorney Memo dated June 4, 2025. (Resolution listed under Omnibus portion of Agenda).

11.W. Status Report regarding: Approval of Invoice/Proposal submitted by Conceptual Guardian Systems CGSI, in the amount of $7,700.00 for training of 22 officers in training course entitled Two Day Building Entry and Control Tactics Combined for 21^st Century Policing. Source of Funding: General Fund – Training. See Village Staff Memo dated May 29, 2025. (Motion listed under Omnibus portion of Agenda

11.X. Status Report regarding: Approval with Bid Waiver of June 2, 2025 Invoices/Proposals Nos. P 25 05 107 and 109 through 113 in the amount of $20,550.00 submitted by Magnus Landscaping for landscaping at multiple properties. Source of Funding: General Fund. See Village Staff Memo dated June 2, 2025. (Motion listed under Omnibus portion of Agenda

11.Y. Status Report regarding: Approval with Bid Waiver of June 4, 2025 Proposal submitted by Paul Bunyon & Son’s in the amount of $39,795.00 for various tree services at multiple properties. Source of Funding: General Fund. See Village Staff Memo dated June 4, 2025. (Motion listed under Omnibus portion of Agenda

11.Z. Status Report regarding: Approval with Bid Waiver of Invoice dated May 23, 2025 submitted by Joe Rizza Ford Lincoln in the amount of $31,410.70 for the purchase of a 2024 Ford Maverick for use by Code Department field staff. Source of Funding: General Fund. See Village Staff Memo dated June 6, 2025. (Motion listed under Omnibus portion of Agenda

11.AA. Status Report regarding: Approval of multiple Illinois Department of Transportation Resolutions for Maintenance Under the Illinois Highway Code for expenditures of Motor Fuel Tax Funds for fiscal years 2024, 2025 and 2026. Source of Funding: Motor Fuel Tax Funds. See Village Staff Memo dated June 2, 2025 (Motions listed under Omnibus portion of Agenda

11.AB. Status Report regarding: Approval with Bid Waiver of May 28, 2025 Proposal in the amount of $32,950.00 submitted by NuToys Leisure Products for the purchase of 8 backboards and poles to be installed at various parks. Source of Funding: General Funds and Glenn (Doc) Rivers donation. See Village Staff Memo date June 6, 2025. (Motion listed under Omnibus portion of Agenda

11.AC. Status Report regarding: A Resolution Approving the Waiver of the Competitive Bid Process and Authorizing the Approval and Execution of a Vendor Contract with G.A. Paving, LLC for the Conner Heise Memorial Park Reconstruction and Authorizing  the Expenditure of Village Funds in an Amount Not to Exceed $345,000.00. Source of Funding: General Fund. See Village Staff Memo dated June 6, 2025. (Motion listed under Omnibus portion of Agenda

11.AD. Status Report regarding: Approval with Bid Waiver of Invoice dated June 2, 2025 submitted by Advantage Chevrolet in the amount of $54,314.00 for the purchase of a 2024 Chevrolet Silverado 1500 for use by the Village Manager’s Office as an administrative vehicle. Source of Funding: General Fund. See Village Staff Memo dated June 10, 2025. (Motion listed under Omnibus portion of Agenda

11.AE. Status Report regarding: Approval with Bid Waiver of Invoice dated May 23, 2025 submitted by Advantage Chevrolet in the amount of $46,033.00 for the purchase of a 2025 Chevrolet Silverado 1500 for use by the Fire Department to attend Fire and EMS Operations and Certification and training. Source of Funding: General Fund. See Village Staff Memo dated June 6, 2025. (Motion listed under Omnibus portion of Agenda

11.AF. Status Report regarding: Approval with Bid Waiver of Invoice dated June 6, 2025 submitted by Bettenhausen Automotive in the amount of $64,639.00 for the purchase of a 2025 Jeep Grand Cherokee L for use by the Office of the Mayor. Source of Funding: General Fund. See Village Staff Memo dated June 10, 2025. (Motion listed under Omnibus portion of Agenda

11.AG. Status Report regarding: Approval with Bid Waiver of Invoice dated June 6, 2025 submitted by Joe Rizza Ford Lincoln in the amount of $31,110.70 for the purchase of one 2025 Ford Maverick for use by Community Commercial Resource Officers. Source of Funding: General Fund. See Village Staff Memo dated June 10, 2025 regarding the purchase of two vehicles. (Motion listed under Omnibus portion of Agenda

11.AH. Status Report regarding: Approval with Bid Waiver of Invoice dated June 6, 2025 submitted by Joe Rizza Ford Lincoln in the amount of $31,110.70 for the purchase of a second 2025 Ford Maverick for use by Community Commercial Resource Officers. Source of Funding: General Fund. See Village Staff Memo dated June 6, 2025 regarding the purchase of two vehicles. (Motion listed under Omnibus portion of Agenda

12. Village Attorney Report:

12.A. Status Report regarding: Approval of Ordinance for Economic Incentive Reimbursement Request For $550,000.00 For TIF Eligible Redevelopment Costs Incurred As Part Of The Starbucks Coffee Shop Project By 1700-1704 S 1st Ave LLC (Vequity). Source of Funding: Madison Street / Fifth Avenue TIF District. See Village Attorney Memo dated June 4, 2025 (Ordinance listed under Omnibus portion of Agenda).

12.B. Status Report regarding: Approval of Code Amendment Ordinance for Adoption of Lowest Responsible Bidder Guidelines for Construction Contracts & Responsible Bidder Toolkit per Indiana, Illinois, Iowa Foundation for Fair Contracting. See Village Attorney Memo dated June 4, 2025 (Ordinance listed under Omnibus portion of Agenda).

12.C. Status Report regarding: Approval of Resolution for 2025 Memorandum Of Understanding (Non-Employee Deputization) For Maywood Police Officer To Serve On Cook County Sheriff’s Office High Intensity Drug Trafficking Area Task Force. See Village Attorney Memo dated June 4, 2025. (Resolution listed below under the Omnibus portion of the Agenda).

12.D. Status Report regarding: Approval of Resolution for Settlement And General Release, And Authorizing The Payment Of Settlement Funds In The Lawsuit Of Edwards V. Village Of Maywood And Sergeant Babicz (Case No. 24-CV-8486). See Village Attorney Memo dated June 4, 2025. (Resolution listed below under the Omnibus portion of the Agenda).

12.E. Status Report regarding: Approval of Resolution for Settlement And General Release, And Authorizing The Payment Of Settlement Funds In The Lawsuit Of Davis, et al. v. Village of Maywood (Case No. 2024 L 11773). See Village Attorney Memo dated June 4, 2025. (Resolution listed below under the Omnibus portion of the Agenda).

12.F. Status Report regarding: Approval of A RESOLUTION APPROVING AND RATIFYING THE EXECUTION OF A GRANT AGREEMENT WITH THE STATE OF ILLINOIS, DEPARTMENT OF COMMERCE AND ECONOMIC OPPORTUNITY TO ACCEPT GRANT FUNDING FOR THE PHASE III CONSTRUCTION OF THE 19TH AVENUE ROADWAY AND STREETSCAPE IMPROVEMENTS PROJECT (19TH AVENUE FROM MADISON STREET TO OAK STREET). Project Funding Source(s): DCEO Grant Funds and Other Village Funds. See Village Attorney Memo dated June 4, 2025. (Resolution listed below under the Omnibus portion of the Agenda).

12.G. Status Report regarding: Approval of A RESOLUTION AUTHORIZING THE APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH EDWIN HANCOCK ENGINEERING COMPANY TO PERFORM PHASE I DESIGN ENGINEERING SERVICES RELATIVE TO THE 5TH AVENUE AND MAIN STREET MULTIMODAL ACCESS IMPROVEMENTS PROJECT (5TH AVENUE FROM OAK STREET TO LAKE STREET; MAIN STREET FROM 1ST AVENUE TO 9TH AVENUE) AND THE APPROVAL OF THE EXPENDITURE OF GRANT FUNDS FROM REGIONAL TRANSPORTATION AUTHORITY OF NORTHEAST ILLINOIS (“RTA”) ACCESS TO TRANSIT PLANNING GRANT TO PAY FOR THE SERVICES. See Village Attorney Memo dated June 4, 2025. (Resolution listed below under the Omnibus portion of the Agenda).

12.H. Status Report regarding: Approval of Resolution Approving a Third Party Administrator Agreement Between the Village of Maywood and Insurance Program Managers Group Claims Management Services, L.L.C. Relative to the General Liability (Property and Casualty) Program and Workers’ Compensation Program (Term: May 1, 2025 to May 1, 2026). See Village Attorney Memo dated June 4, 2025. (Resolution listed below under the Omnibus portion of the Agenda).

12.I. Status Report regarding: Formation of Four (4) New TIF Districts: Updated TIF Adoption Schedules and Public Meeting Dates / Times / Location.

12.I.1) Maywood North Area #1 TIF District (Main Street to North Village Limits):

12.I.1)a. Public Meeting Date: February 21, 2024.

12.I.1)b. Anticipated Joint Board of Review Meeting Date: TBD

12.I.1)c. Anticipated Public Hearing Date: TBD

12.I.1)d. TIF Plan was made available to the public on March 22, 2024 and is available on the Village’s website: search “maywood-il.gov” and then click on the “Community” heading and then click on “New Maywood TIF District Formation” or at the Community Development Office or the Village Clerk’s Office

12.I.2) Maywood Middle Area #2 TIF District (Northern Boundary of Union Pacific Railroad Limits to Madison Street):

12.I.2)a. Public Meeting Date: April 30, 2024.

12.I.2)b. Anticipated Joint Board of Review Meeting Date: TB

12.I.2)c. Anticipated Public Hearing Date: TBD

12.I.2)d. TIF Plan will be made available to the public by TBD

12.I.3) Maywood Mid-South Area #3 TIF District (Maywood Drive to Harrison Street):

12.I.3)a. Public Meeting Date: February 21, 2024.

12.I.3)b. Anticipated Joint Board of Review Meeting Date: TBD

12.I.3)c. Anticipated Public Hearing Date: TBD

12.I.3)d. TIF Plan was made available to the public on March 22, 2024 and is available on the Village’s website: search “maywood-il.gov” and then click on the “Community” heading and then click on “New Maywood TIF District Formation”; or at the Community Development Office or the Village Clerk’s Office.

12.I.4) Maywood South Area #4 TIF District (Bataan Drive to Roosevelt Road):

12.I.4)a. Public Meeting Date: April 30, 2024.

12.I.4)b. Anticipated Joint Board of Review Meeting Date: TBD

12.I.4)c. Anticipated Public Hearing Date: TBD

12.I.4)d. TIF Plan will be made available to the public by TBD

12.J. Public Meetings will commence at either 6:00 p.m. or 7:30 p.m., as posted, and be held in the Maywood Masonic Temple Building at 200 South 5th Avenue, Maywood, Illinois.

12.K. Public Hearings will commence at either 7:00 p.m. or 7:30 p.m., as posted, and be held in the Village Board Council Chambers at 125 South 5th Avenue, Maywood, Illinois.

(No Documents – Discussion Item Only – Not an Action Item).

13. Trustee Committee Reports:  None

13.A. Community Policing & Public Safety Committee

13.B. Engagement & Communications Committee

13.C. Fiscal Accountability & Government Transparency Committee

13.D. Infrastructure & Sustainability Committee

13.E. Ordinance & Policy Committee

13.F. Planning & Development Committee

14. VILLAGE BOARD AGENDA ITEMS

15. Omnibus Agenda Items:

15.A. Motion to Approve the Monthly Financial Report in the amount of $1,171,623.02.

15.B. Motion to Approve the Warrant List #200562 dated May 31, 2025, in the amount of $2,811,371.24.

15.C. Motion to Approve and Bid Waiver for payment of Invoice #1610 dated May 1, 2025 issued by F&J Dimensions of Northlake, Illinois for repair and replacement of roofing of dugouts and concession facilities at Veterans’ Park in the amount of $17,000.00.

15.D. Motion to Approve and Bid Waiver for payment of Invoice No. 26 dated April 29, 2025 issued by Professional Concrete Services LLC of Franklin Park, Illinois for concrete repairs at multiple Village sites in the amount of $11,000.00.

15.E. Motion to Approve and Bid Waiver for payment of Invoice No. 11503 dated May 13, 2025 issued by Gino’s Heating & Plumbing, Inc. of Broadview, Illinois for emergency water service work at 1809 South 23^rd Avenue in the amount of $10,924.90.

15.F. Motion to Approve and Bid Waiver for payment of Invoice No. 11501 dated May 6, 2025 issued by Gino’s Heating & Plumbing, Inc. of Broadview, Illinois for emergency repair of water service line at 40 Madison Street (Village Hall) in the amount of $26,090.10.

15.G. Motion to Approve and Bid Waiver for payment of combined Invoices Nos. 3231549 and 3235685 issued by Ray O'Herron of Danville, Illinois for the purchase of ammunition for Maywood Police Department officers’ qualification and training in the combined amount of $22,847.50.

15.H. Motion to Approve payment of Invoice No. 25-5 in the amount of $9,500.00 issued by Edward Delmore, a certified law enforcement instructor contracted through Northeast Multi-Regional Training (“NEMRT”), to satisfy SAFE-T Act mandated training.

15.I. Motion to Approve and Bid Waiver for payment of Invoice No. 3206571, dated March 1, 2025 and proposed by Ray O’Herron of Danville, Illinois, in the amount of $38,556.00 for the purchase of 34 replacement ballistic vests for Police Department officers.

15.J. Motion to Approve and Bid Waiver for the payment of March 24, 2025 Estimate No. 210358 for the engagement of and for forensic and DNA analysis services by DNA Labs International of Deerfield Beach, Florida in an amount not to exceed $5,665.00.

15.K. Motion to Approve and Bid Waiver for the payment of Proposed Estimate (Invoice No. 1606) dated April 10, 2025 and submitted by F&J Dimensions of Northlake, Illinois in an amount not to exceed $23,500.00 for all labor, materials and installation of an Outdoor Patio area at Maywood Police Department.

15.L. Motion to Waive the Competitive Bidding Process in Lieu of Soliciation of Competitive Proposals and Approve the Selection of Global Video Surveillance, Inc. of Chicago, Illinois for the purchase and installation of a new Audio Visual System with Public Address System at the 200 South 5th Avenue / Masonic Temple Building in the amount of $10,005.00.

15.M. Motion to Approve payment of Invoice No. 146 dated April 17, 2025 by Juan Operation Service System LLC of LaGrange, Illinois for site cleanup and seeding services at Village property located at 1301 South 9th Avenue in the amount of $5,600.00.

15.N. Motion to Approve payment of Invoice No. 144 dated April 15, 2025 by Juan Operation Service System LLC of LaGrange, Illinois for site cleanup and seeding services at 1600 South 1st Avenue in the amount of $5,800.00.

15.O. Motion to Approve and Bid Waiver for payment of Invoice #4728 dated May 1, 2025 by Master Guys Demolition Inc. of Hickory Hills, Illinois for demolition related expenditures at 134 South 19th Avenue in the amount of $21,100.00.

15.P. Motion to Approve and Bid Waiver for payment of Invoice #3732 dated May 19, 2025 by Master Guys Demolition Inc. of Hickory Hills, Illinois for demolition related expenditures at 1101 South 1st Avenue in the amount of $11,150.00.

15.Q. Motion to Approve and Bid Waiver for payment of Invoice #3733 dated May 19, 2025 by Master Guys Demolition Inc. of Hickory Hills, Illinois for demolition related expenditures at 1105 South 1st Avenue in the amount of $16,650.00.

15.R. Motion to Approve Authorizing Staff to Issue a Request for Proposals for Redevelopment of Village-owned Property Located at 512 South 5th Avenue/PIN 15-11-327-1003 (the Odd Fellows Building).

15.S. AN ORDINANCE AUTHORIZING THE CREATION AND ISSUANCE OF A CLASS “F” (SPECIAL EVENT SPACE – BANQUET HALL) LIQUOR LICENSE TO T&JJ SUPREME STEAKS AND CATERING SERVICE, INC. AT 718 SOUTH 5^TH AVENUE (Regular Hours of Operation and Extended Hours Pursuant to Section 117.41(F))

15.T. AN ORDINANCE APPROVING THE REIMBURSEMENT REQUEST OF THE AGREED-UPON ECONOMIC INCENTIVE AMOUNT FROM THE MADISON STREET / FIFTH AVENUE TAX INCREMENT FINANCING DISTRICT FUNDS FOR TIF ELIGIBLE REDEVELOPMENT COSTS INCURRED AS PART OF THE STARBUCKS COFFEE SHOP PROJECT AND AUTHORIZING THE RELEASE OF SUCH TIF FUNDS TO 1700-1704 S 1ST AVE LLC, OR ITS SUCCESSOR, SUBJECT TO CERTAIN PAYMENT CONDITIONS.

15.U. AN ORDINANCE AMENDING SECTION 36.08 (CONTRACTS AND PURCHASES), CHAPTER 36 (FINANCE AND TAXATION) OF TITLE III (ADMINISTRATION) OF THE MAYWOOD VILLAGE CODE DEFINING “LOWEST RESPONSIBLE BIDDER” CRITERIA AND COMPETITIVE BIDDING WAIVER PROCEDURES.

15.V. AN ORDINANCE AUTHORIZING THE APPROVAL OF AN APPLICATION FOR A VILLAGE TIF MATCHING BUSINESS IMPROVEMENT PROGRAM GRANT FOR FOSTERS SHRIMP AND FAMILY LLC D/B/A FOSTERS FOR SIGNAGE IMPROVEMENTS AT THE 616 SOUTH FIFTH AVENUE PROPERTY LOCATED WITHIN THE MADISON STREET / FIFTH AVENUE TAX INCREMENT FINANCING DISTRICT, AND FOR THE APPROPRIATION AND EXPENDITURE OF MADISON STREET / FIFTH AVENUE TAX INCREMENT FINANCING DISTRICT FUNDS IN AN AMOUNT EQUAL TO $2,844.00 TO PAY FOR TIF ELIGIBLE REDEVELOPMENT COSTS RELATED TO THE GRANT APPLICATION (Applicant: Fosters Shrimp and Family LLC d/b/a Fosters).

15.W. A RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF A 2025 MEMORANDUM OF UNDERSTANDING (NON-EMPLOYEE DEPUTIZATION) BETWEEN THE VILLAGE OF MAYWOOD AND THE COOK COUNTY SHERIFF’S OFFICE IN REGARD TO PARTICIPATION OF ONE MAYWOOD POLICE DEPARTMENT ON THE COOK COUNTY HIGH INTENSITY DRUG TRAFFICKING AREA TASK FORCE (MAYWOOD POLICE DEPARTMENT OFFICER CHRISTOPHER WOZNICZKA).

15.X. A RESOLUTION APPROVING AND RATIFYING THE EXECUTION OF A GRANT AGREEMENT WITH THE STATE OF ILLINOIS, DEPARTMENT OF COMMERCE AND ECONOMIC OPPORTUNITY TO ACCEPT GRANT FUNDING FOR THE PHASE III CONSTRUCTION OF THE 19TH AVENUE ROADWAY AND STREETSCAPE IMPROVEMENTS PROJECT (19TH AVENUE FROM MADISON STREET TO OAK STREET) (DCEO Project No. SD240361/Grant No. 24-203671/Grant Amount: $1,450,000.00).

15.Y. A RESOLUTION AUTHORIZING THE APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH EDWIN HANCOCK ENGINEERING COMPANY TO PERFORM PHASE I DESIGN ENGINEERING SERVICES RELATIVE TO THE 5TH AVENUE AND MAIN STREET MULTIMODAL ACCESS IMPROVEMENTS PROJECT (5TH AVENUE FROM OAK STREET TO LAKE STREET; MAIN STREET FROM 1ST AVENUE TO 9TH AVENUE) AND THE APPROVAL OF THE EXPENDITURE OF GRANT FUNDS FROM REGIONAL TRANSPORTATION AUTHORITY OF NORTHEAST ILLINOIS (“RTA”) ACCESS TO TRANSIT PLANNING GRANT TO PAY FOR THE SERVICES.

15.Z. A RESOLUTION APPROVING THE SETTLEMENT AND GENERAL RELEASE, AND AUTHORIZING THE PAYMENT OF SETTLEMENT FUNDS IN THE LAWSUIT OF EDWARDS V. VILLAGE OF MAYWOOD AND SERGEANT BABICZ (CASE NO. 24-CV-8486).

15.AA. A RESOLUTION APPROVING THE SETTLEMENT AND GENERAL RELEASE, AND AUTHORIZING THE PAYMENT OF SETTLEMENT FUNDS IN THE LAWSUIT OF DAVIS, ET AL. V. VILLAGE OF MAYWOOD (CASE NO. 2024 L 11773)

15.AB. A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A THIRD PARTY ADMINISTRATOR AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND INSURANCE PROGRAM MANAGERS GROUP CLAIMS MANAGEMENT SERVICES, L.L.C. RELATIVE TO THE GENERAL LIABILITY (PROPERTY AND CASUALTY) PROGRAM AND WORKERS’ COMPENSATION PROGRAM (TERM: MAY 1, 2025 TO MAY 1, 2026).

15.AC. A RESOLUTION AUTHORIZING THE NEGOTIATION OF A LICENSE AGREEMENT WITH CXIV LLC / AVW EQUIPMENT COMPANY FOR THE PAVING AND NON-EXCLUSIVE USE OF A PORTION OF VILLAGE RIGHT-OF-WAY FOR THE MANEUVERING OF TRUCKS ACROSS THE STREET FROM 136 SOUTH 8TH AVENUE (PIN 15-11-145-048).

15.AD. Motion to Approve and payment of Invoice/Proposal submitted by Conceptual Guardian Systems CGSI, in the amount of $7,700.00 for training of 22 officers in training course entitled Two Day Building Entry and Control Tactics Combined for 21^st Century Policing

15.AE. Motion to Approve with Bid Waiver payment of June 2, 2025 Invoices/Proposals Nos. P 25-05-107 and 109 through 113 in the amount of $20,550.00 submitted by Magnus Landscaping for landscaping at multiple properties. Source of Funding: General Fund. See Staff Village Staff Memo dated June 2, 2025

15.AF. Motion to Approve with Bid Waiver for payment of Invoice/Proposal submitted by Paul Bunyon & Son’s in the amount of $39,795.00 for various tree services at multiple properties

15.AG. Motion to Approve with Bid Waiver for payment of Invoice dated May 23, 2025 submitted by Joe Rizza Ford Lincoln in the amount of $31,410.70 for the purchase of a 2024 Ford Maverick for use by Code Department field staff.

15.AH. Motion to Approve Illinois Department of Transportation Resolution for Maintenance Under the Illinois Highway Code for expenditures of MFT Funds in the amount of $735,407.00 for Project Section No. 24-50-01-GM.

15.AI. Motion to Approve Illinois Department of Transportation Resolution for Maintenance Under the Illinois Highway Code for expenditures of MFT Funds in the amount of $2,475,865.00 for Project Section No. 24-50-01-CP.

15.AJ. Motion to Approve Illinois Department of Transportation Resolution for Maintenance Under the Illinois Highway Code for expenditures of MFT Funds in the amount of $210,093.00 for Project Section No. 24-50-01-PR.

15.AK. Motion to Approve Illinois Department of Transportation Resolution for Maintenance Under the Illinois Highway Code for expenditures of MFT Funds in the amount of $494,900.00  for Project Section No. 24-50-01-CS.

15.AL. Motion to Approve Illinois Department of Transportation Resolution for Maintenance Under the Illinois Highway Code for expenditures of MFT Funds in the amount of $756,894.00 for Project Section No. 25-50-01-GM.

15.AM. Motion to Approve Illinois Department of Transportation Resolution for Maintenance Under the Illinois Highway Code for expenditures of MFT Funds in the amount of $3,000,000.00 for Project Section No. 25-50-01-CP.

15.AN. Motion to Approve Illinois Department of Transportation Resolution for Maintenance Under the Illinois Highway Code for expenditures of MFT Funds in the amount of $159,371.00 for Project Section No. 25-50-01-PR.

15.AO. Motion to Approve Illinois Department of Transportation Resolution for Maintenance Under the Illinois Highway Code for expenditures of MFT Funds in the amount of $780,549.00 for Project Section No. 26-50-01-GM.

15.AP. Motion to Approve Illinois Department of Transportation Resolution for Maintenance Under the Illinois Highway Code for expenditures of MFT Funds in the amount of $164,951.00 for Project Section No. 26-50-01-PR.

15.AQ. Motion to Approve Illinois Department of Transportation Resolution for Maintenance Under the Illinois Highway Code for expenditures of MFT Funds in the amount of $1,100,000.00 for Project Section No. 26-50-01-CP.

15.AR. Motion to Approve with Bid Waiver for payment of May 28, 2025 Invoice/Proposal in the amount of $32,950.00 submitted by NuToys Leisure Products for the purchase of 8 backboards and poles to be installed at various parks.

15.AS. Motion to Approve with Bid Waiver payment of Invoice dated June 2, 2025 submitted by Advantage Chevrolet in the amount of $54,314.00 for the purchase of a 2024 Chevrolet Silverado 1500 for use by the Village Manager’s Office as an administrative vehicle.

15.AT. Motion to Approve with Bid Waiver payment of Invoice dated May 23, 2025 submitted by Advantage Chevrolet in the amount of $46,033.00 for the purchase of a 2025 Chevrolet Silverado 1500 for use by the Fire Department to attend Fire and EMS Operations and Certification and training.

16. New Business Agenda Item(s):  

16.A. MOTION DIRECTING THE VILLAGE OF MAYWOOD PLAN COMMISSION / ZONING BOARD OF APPEALS (“PC/ZBA”) TO HOLD A PUBLIC HEARING ON A ZONING CODE TEXT AMENDMENT DECREASING THE CURRENT SPACING RESTRICTION BETWEEN SMOKING LOUNGES, INCLUDING HOOKAH LOUNGES, FROM 1,000 FEET DOWN TO 100 FEET).

16.B. AN ORDINANCE AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2025/2026 (MAY 1, 2025 THROUGH APRIL 30, 2026) VILLAGE OF MAYWOOD BUDGET (Amendment No. 1 – General Fund Expenditures), with the Budget Amendment document attached as Exhibit “A".

16.C. AN ORDINANCE AMENDING TITLE III (ADMINISTRATION), SECTION 31.05 (COMMUNITY DEVELOPMENT DEPARTMENT) OF THE MAYWOOD VILLAGE CODE RELATIVE TO RESTRUCTURING AND REORGANIZATION OF SAID DEPARTMENT BY REPLACING THE DIRECTOR OF COMMUNITY DEVELOPMENT WITH THE NEW POSITION OF DIRECTOR OF SUSTAINABILITY & INNOVATION AND, AS NECESSARY, FOR THE CODIFIER TO UPDATE THE NEW POSITION IN ALL OTHER TITLES, CHAPTERS AND SECTIONS OF THE MAYWOOD VILLAGE CODE.

16.D. A RESOLUTION AUTHORIZING AND APPROVING THE 2025 VILLAGE OF MAYWOOD EMPLOYEE HANDBOOK, HUMAN RESOURCES POLICIES AND FORMS FOR THE PURPOSE OF ADOPTING VILLAGE PERSONNEL POLICY NO: 410 (FLOATING HOLIDAY).

16.E. Motion to Approve with Bid Waiver payment of Invoice dated June 6, 2025 submitted by Bettenhausen Automotive in the amount of $64,639.00 for the purchase of a 2025 Jeep Grand Cherokee L for use by the Office of the Mayor.

16.F. A RESOLUTION APPROVING THE WAIVER OF THE COMPETITIVE PROCESS AND AUTHORIZING THE APPROVAL AND EXECUTION OF A VENDOR CONTRACT WITH G.A. PAVING, LLC FOR THE CONNER HEISE MEMORIAL PARK RECONSTRUCTION PROJECT AND AUTHORIZING THE EXPENDITURE OF VILLAGE FUNDS IN AN AMOUNT NOT TO EXCEED $345,000.00.

16.G. Motion to Approve with Bid Waiver payment of Invoice dated June 6, 2025 submitted by Joe Rizza Ford Lincoln in the amount of $31,110.70 for the purchase of one 2025 Ford Maverick for use by Community Commercial Resource Officers.

16.H. Motion to Approve with Bid Waiver payment of Invoice dated June 6, 2025 submitted by Joe Rizza Ford Lincoln in the amount of $31,110.70 for the purchase of a second 2025 Ford Maverick for use by Community Commercial Resource Officers.

17. Old Business Agenda Item(s): 

17.A. A RESOLUTION ADOPTING THE VILLAGE OF MAYWOOD CIVILITY PLEDGE.

18. Board of Trustees Comments/Information

19. For Information Only

20. Closed Meeting Session  

20.A. Pending Litigation (5 ILCS 120/2(c)(11))

20.B. Probable and Imminent Litigation (5 ILCS 120/2(c)(11)).

20.C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint (5 ILCS 120/2(c)(1))

20.D. Collective negotiating matters between the Village and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees (5 ILCS 120/2(c)(2)).

20.E. The purchase or lease of real property for use by the Village (5 ILCS 120/2(c)(5)).

20.F. The setting of a price for sale or lease of property owned by the Village (5 ILCS 120/2(c)(6)).

21. Adjournment