September 12, 2023 at 7:00 PM - Combined Committee of the Whole and Special Village Board Meeting

1. Call to Order

2. Roll Call

3. Invocation

4. Pledge of Allegiance to the Flag

5. Approval of minutes for the Committee of the Whole and the Village Special Board Meetings of the Board of Trustees on Tuesday, August 8, 2023.

6. Oaths, Reports, Proclamations, Announcements and Appointments

7. COMMITTEE OF THE WHOLE AGENDA ITEMS:

8. Finance Management Reports:

8.A. Financial Analysis for the month ending May 2023.

8.B. Financial Report in the amount of $2,540,461.60

9. Village President's Report

9.A. Village Request to Illinois Department of Transportation for Temporary Closure of State Highway Route 171 Between Washington Boulevard And Madison Street In The Village of Maywood from 9:00 A.M. to 11:00 A.M. on Saturday, September 30, 2023 for the 2023 Proviso East High School Homecoming Parade. See, Memo dated September 6, 2023 from Village Attorney (Resolution listed below under the Omnibus Portion of the Agenda).

9.B. Approval of a Special Use Ordinance for a Smoking Lounge (Cigar Lounge) at the 1117 South 1st Avenue property for Casa De Puros, LLC d/b/a Casa De Puros. See, Village Attorney Memo dated September 6, 2023. (See, Ordinance listed below under the Omnibus Portion of the Agenda).

9.C. Approval of Ordinance Amending Certain Provisions of Chapter 117 (Alcoholic Beverages) of Title XI (Business Regulations) of the Liquor Control Ordinance of the Maywood Village Code Relative to BYOB Liquor Licenses and Hours of Operation and Other Minor Changes. See, Village Attorney Memo dated September 6, 2023. (See, Ordinance listed below under the Omnibus Portion of the Agenda)

9.D. Approval of Ordinance Authorizing The Creation And Issuance Of A Class “P” (BYOB Corkage – Smoking Lounge) Liquor License To Casa De Puros, LLC d/b/a Casa De Puros At 1117 South 1st Avenue. See, Village Attorney Memo dated September 6, 2023. (See, Ordinance listed below under the Omnibus Portion of the Agenda).

9.E. National Black Caucus of Local Elected Officials (NBC-LEO) Resolutions to the United States Government

9.E.1) Support for Outdoors for All Act

9.E.2) Resolution in Support of Resources for Community Navigators to Assist Local Entrepreneurs in Accessing Credit

9.E.3) Resolutions in Support of Legislation Promoting Homeownership through Housing Vouchers and Funding for Affordable Quality Housing Initiatives 

9.E.4) Resolution to Support Reform in Law Enforcement and Public Safety in Black, Indigenous, People of Color (BIPOC) and Underserved Communities

9.F. Proclamation Recognizing Hispanic Heritage Month

10. Public Comments:

11. Village Manager's Report:

11.A. Monthly Reports by Village Manager and Department Heads 

11.B. Approval of 2023 Maywood Fest Vendor Invoices. See, Acting Village Manager Memo dated September 12, 2023. (Motion listed below under the Omnibus Portion of the Agenda).

11.C. Approval of Letter Agreement for Use of Village of Broadview Police Department Electronic Message Board during 2023 Maywood Fest. See, Acting Village Manager Memo dated September 12, 2023. (Motion listed below under the Omnibus Portion of the Agenda).

11.D. Approval of Change Order for Impact regarding one-time purchase of Duo Fobs software to add a Multi-Factor Authentication Security System in the amount of $5,709.99. See, Acting Village Manager Memo dated September 12, 2023. (Resolution listed below under the Omnibus Portion of the Agenda).

11.E. Facility Use Agreement with Maywood Public Library District for Temporary Use of Library District Parking Lot and Real Property During the 2023 Maywood Fest. See, Memo dated September 6, 2023 from Village Attorney (Resolution listed below under the Omnibus Portion of the Agenda).

11.F. Approval of Illinois Safe Routes to School Program (SRTS) Grant Application for Garfield Elementary School to Pay for the Cost of Construction Engineering and Construction of Certain Pedestrian and Bicycle Safety Improvements with Village Responsible to Pay for Completion of Phase I Preliminary Engineering ($15,000.00) and Phase II Design Engineering ($30,000.00) (Total Estimated Project Costs: $295,000.00; Federal Grant Funds: $250,000.00; Local Contribution: $45,000.00)  See, Village Engineer Memo dated September 5, 2023 and Memo dated September 6, 2023 from Village Attorney (Resolution listed below under the Omnibus Portion of the Agenda).

11.G. Proposed Village Code Amendments to Update Section 13 (Assistant Village Manager) of Chapter 30 (Village Administration) of Title III (Administration) of the Maywood Village Code to Add a Second Assistant Village Manager Position. See, Village Attorney Memo dated September 6, 2023. (See, Ordinance listed below under the Omnibus Portion of the Agenda).

11.H. Approval of new Collective Bargaining Agreement for the employment of Part-time Police Officers who are members of Teamsters Local Union No. 700 (Term: May 1, 2023 Through April 30, 2027). See, Memo dated September 6, 2023 from Village Attorney (Resolution listed below under the Omnibus Portion of the Agenda).

11.I. Approval of Lien Waiver Request from the Cook County Land Bank Authority to allow the Cook County Land Bank Authority to Acquire 417 North 7th Avenue ($25,663.85), 1413 South 7th Avenue ($6,183.08), 1418 South 7th Avenue ($15,900.17), 1010 South 9th Avenue, 123 South 10th Avenue ($9,554.10), 1142 South 17th Avenue, 1835 South 18th Avenue ($8,513.48) and 1408 St. Charles Road to Facilitate and Promote their Sale and Redevelopment. See, Village Attorney Memo dated September 6, 2023. (Resolution listed below under the Omnibus Portion of the Agenda).

11.J. Approval of IEPA Grant Funding Agreement for financial assistance with community outreach, home inspections and documentation, mapping, historical record and data research and correspondence with IPEA for preparation and submittal of mandated lead service line inventory (IEPA Lead Service Line Replacement Project). See, Village Engineer Memo dated August 24, 2023 and Village Attorney Memo dated September 6, 2023. (Resolution listed below under the Omnibus Portion of the Agenda).

12. Village Attorney Report:  

12.A. Board of Review PTAB Notification Regarding 1701 1st Avenue Commercial Property Appeal (Imperial Realty - Eisenhower Tower – PIN: 15-14-210-013-0000) and Resolution to Authorize the Village Attorney to File Intervention Petition. See, Memo dated September 6, 2023 from Klein, Thorpe and Jenkins, Ltd. (Resolution listed below under the Omnibus Portion of the Agenda).

12.B. Ordinance Amending Certain Sections of Title IX (General Regulations), Title XI (Business Regulations) and Title XIII (General Offenses) of the Maywood Village Code Regarding Noise Regulations. See, Memo dated September 6, 2023 from Klein, Thorpe and Jenkins, Ltd. (Ordinance listed below under the Omnibus Portion of the Agenda).

12.C. Proposed Village Code Amending Various Sections and Adding a New Section to Chapter 72 (Stopping, Standing, And Parking) of Title VII (Traffic Code) of the Maywood Village Code Relative to Electric Vehicles and Electric Vehicle Charging Stations. See, Village Attorney Memo dated September 6, 2023. (See, Ordinance listed below under the Omnibus Portion of the Agenda).

13. Trustee Committee Reports:

13.A. Community Policing & Public Safety Committee:   No Report

13.B. Engagement & Communications Committee: No Report.  

13.C. Fiscal Accountability & Government Transparency Committee.  No Report

13.D. Infrastructure & Sustainability Committee: No Report

13.E. Ordinance & Policy Committee:  No Report

13.F. Planning & Development Committee:  No Report

14. SPECIAL VILLAGE BOARD MEETING AGENDA ITEMS:

15. Omnibus Agenda Items:

15.A. Motion to Approve the Monthly Financial Report in the amount of $2,540,461.60

15.B. Motion to Approve the Warrant List #200541 dated September 7, 2023 in the amount of $4,613,704.85.

15.C. Motion to Ratify the Approval of 2023 Maywood Fest Vendor Invoices

15.C.1) DJ Phantom Agreement in the amount of $10,500 for DJ Services.

15.C.2) AMJ Spectacular Events in the amount of $37,141.25 for carnival rides and services.

15.C.3) AA Rental Agreement in the amount of $4,315.00 for tents, tables, and chair rentals.

15.C.4) Driven Fence Agreement in the amount of $5,660.50 for security fencing around the perimeter of the Park Area.

15.C.5) Artist Room Cafe Agreement in the amount of $2,000 for entertainment (Danny Boy).

15.C.6) Security Firm Contract with Fox Security, Inc. d/b/a Rush Solutions in the amount of $32,944.00 for extra security personnel.

15.I. ORDINANCE APPROVING A SPECIAL USE FOR A SMOKING LOUNGE AT THE 1117 SOUTH 1ST AVENUE PROPERTY FOR CASA DE PUROS, LLC D/B/A CASA DE PUROS

15.J. ORDINANCE AMENDING CERTAIN PROVISIONS OF CHAPTER 117 (ALCOHOLIC BEVERAGES) OF TITLE XI (BUSINESS REGULATIONS) OF THE LIQUOR CONTROL ORDINANCE OF THE MAYWOOD VILLAGE CODE RELATIVE TO BYOB LIQUOR LICENSES AND HOURS OF OPERATION AND MAKING OTHER MINOR CHANGES

15.K. ORDINANCE AUTHORIZING THE CREATION AND ISSUANCE OF A CLASS “P” (BYOB CORKAGE – SMOKING LOUNGE) LIQUOR LICENSE TO CASA DE PUROS, LLC D/B/A CASA DE PUROS AT 1117 SOUTH 1ST AVENUE

15.L. RESOLUTION REQUESTING APPROVAL OF THE ILLINOIS DEPARTMENT OF TRANSPORTATION ("IDOT") TO TEMPORARILY CLOSE STATE HIGHWAY ROUTE 171 BETWEEN WASHINGTON BOULEVARD AND MADISON STREET IN THE VILLAGE OF MAYWOOD FROM 9:00 A.M. TO 11:00 A.M. ON SATURDAY, SEPTEMBER 30, 2023 TO CONDUCT THE PROVISO EAST HIGH SCHOOL HOMECOMING PARADE

15.N. RESOLUTION APPROVING THE FILING OF AN APPLICATION BY THE VILLAGE OF MAYWOOD FOR A PROJECT TO BE FUNDED UNDER THE ILLINOIS SAFE ROUTES TO SCHOOL PROGRAM (Project: Installation of Pedestrian and Bicycle Safety Improvements and “Enhanced” Crosswalks Across Ninth Avenue, Van Buren Street and Qunicy Street at Garfield Elementary School

15.O. RESOLUTION AUTHORIZING AND APPROVING THE EXECUTION OF THE COLLECTIVE BARGAINING AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND TEAMSTERS LOCAL UNION NO. 700 AFFILIATED WITH THE INTERNATIONAL BROTHERHOOD OF TEAMSTERS (TERM: MAY 1, 2023 THROUGH APRIL 30, 2027

15.Q. RESOLUTION APPROVING AND AUTHORIZING THE WAIVER OF VILLAGE FINES, LIENS AND OTHER MONIES DUE TO THE VILLAGE FROM THE COUNTY OF COOK, ILLINOIS D/B/A COOK COUNTY LAND BANK AUTHORITY TO ALLOW THE COOK COUNTY LAND BANK AUTHORITY TO ACQUIRE THE REAL PROPERTIES COMMONLY KNOWN AS 417 NORTH 7TH AVENUE, 1413 SOUTH 7TH AVENUE, 1418 SOUTH 7TH AVENUE, 1010 SOUTH 9TH AVENUE, 123 SOUTH 10TH AVENUE, 1142 SOUTH 17TH AVENUE, 1835 SOUTH 18TH AVENUE AND 1408 ST. CHARLES ROAD  LOCATED WITHIN THE VILLAGE OF MAYWOOD, ILLINOIS

15.R. RESOLUTION AUTHORIZING INTERVENTION IN PROCEEDINGS BEFORE THE STATE OF ILLINOIS PROPERTY TAX APPEAL BOARD

15.S. RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A GRANT AGREEMENT BETWEEN THE STATE OF ILLINOIS, ENVIRONMENTAL PROTECTION AGENCY AND VILLAGE OF MAYWOOD (AGREEMENT NO. C176670 (24-3017-40684)) FOR FINANCIAL ASSISTANCE WITH PREPARATION SERVICES NECESSARY FOR THE VILLAGE OF MAYWOOD TO PREPARE AND SUBMIT THE REQUIRED IEPA LEAD SERVICE LINE INVENTORY

16. New Business Agenda Items:  None

17. Old Business Agenda Items:  None

18. Board of Trustee Comments:  

19. For Discussion Only Items:  

20. Closed Meeting Session  

20.A. Pending Litigation (5 ILCS 120/2(c)(11)).

20.B. Probable and Imminent Litigation (5 ILCS 120/2(c)(11)). 

20.D. The purchase or lease of real property for use by the Village (5 ILCS 120/2(c)(5)).

21. Adjournment