March 14, 2023 at 7:00 PM - Commitee of the Whole/Special Board Meeting
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1. Call to Order
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2. Roll Call
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3. Invocation
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4. Pledge of Allegiance to the Flag
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5. Approval of minutes for the Committee of the Whole and the Village Special Board Meeting of the Board of Trustees on Tuesday, February 7, 2023.
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6. Oaths, Reports, Proclamations, Announcements and Appointments
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6.A. Introduction and Swearing-in of Fire Personnel.
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7. PUBLIC HEARING
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7.A.
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8. COMMITTEE OF THE WHOLE AGENDA ITEMS:
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9. Finance Management Reports:
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9.A. Financial Analysis for the month ending February 2023.
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9.B. Financial Report in the amount of $1,590,308.78.
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9.C. Warrant List #200535 dated March 9, 2023 in the amount of $2,047,543.47.
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10. Village President's Report: No Report
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11. Public Comments:
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12. Village Manager's Report:
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12.A. Village Manger and Department(s) report
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12.B. Engagement Letter with Ryan LLC (formerly known as Kane, McKenna and Associates) for the Performance of Professional Services relating to all Active Tax Increment Financing Districts within the Village of Maywood. See, Village staff memo dated March 14, 2023. (Listed below under the Omnibus portion of the Agenda).
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12.C. Engagement Letter (Camiros) for the Performance of Professional Services Relating to Zoning Code Updates Responding to 180 Day Moratorium (Salon, Barber and Nail Shops, Live Music Permits, Pop-Up Retail, Special Event Space, Tobacco Shops and Fast Food) See, Village Staff Memo dated March 14, 2023. (Listed below under the Omnibus Portion of the Agenda).
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12.D. Demolition Contract (Spirit Wrecking & Excavation) dated 2.13.2023 for Demolition and Debris Removal of Fire Damaged House at 801 South 7th Avenue (Emergency Work) with a waiver of the competitive bidding process. See, Village Staff Memo dated February 28, 2023. (Listed below under the Omnibus Portion of the Agenda).
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12.E. Imperial Realty Letter dated 1.15.2023 for One Year Term Extension of Communications Facilities Interagency Lease Agreement with Imperial Realty Co. & Klairmont Family Associates, LP (Village Security Camera / Antennas) [New Term: May 1, 2023 to April 30, 2024; Base Rent: $100.00 per Year; Annual Electric Fee: $150.00]. See, Village Staff Memo dated March 14, 2023. (Listed below under the Omnibus Portion of the Agenda).
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12.F. Adoption of Additional Grant Funds from Illinois Housing Development Authority’s Strong Communities Program and Related Program Funding Agreement. See, Village Staff Memo dated March 14, 2023 (Listed below under the Omnibus Portion of the Agenda).
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12.G. Application for 2023 Invest in Cook Grant Program for the South Maywood Drive from West Village Limits to 19th Avenue Roadway Improvements Project. See, Village Engineer Memo dated February 27, 2023. (Listed below under the Omnibus Portion of the Agenda).
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12.H.
Application for the 2023 CDBG Grant Program for the 21st Avenue from Van Buren Street to Wilcox Street Roadway Improvement Project. See, Village Engineer Memo dated February 27, 2023 (Listed below under the Omnibus Portion of the Agenda).
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12.I. Non-Renewal of ProChamps Agreement (expired March 9, 2023) for Property Registration and Enforcement Services under Maywood Village Code, Section 150.031 (Registration of Foreclosing Mortgaged Property and Vacant Property) (Listed below under the Omnibus Portion of the Agenda).
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12.J. Proposal from Milberg Coleman Bryson Phillips Grossman PLLC (d/b/a HERA Property Registry) for Professional Services Agreement for Property Registration and Enforcement Services Pursuant to Maywood Village Code, Section 150.031 (Registration of Foreclosing Mortgaged Property and Vacant Property). See, Village Attorney’s Memo dated March 8, 2023. (Resolution listed below under the Omnibus Portion of the Agenda).
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13. Village Attorney Report:
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13.A. Village Sign Code Update
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13.B. Change Order No. 2 IT Support Services from Impact Networking LLC Addendum Agreement.
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14. Trustee Committee Reports:
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14.A. Community Policing & Public Safety Committee:
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14.A.1) Quote #772 dated 12/9/2022 from Westchester Lock & Key, Inc. of Westchester, Illinois for Purchase and Installation of New Security Locks and Keys for the Maywood Police Station in the amount of $5,063.00 with a waiver of the competitive bidding process. [Village Staff solicited 2 Competitive Quotes with Westchester Lock & Key, Inc. submitting the lower cost Quote.] See, Village Staff dated March 6, 2023. (Listed below under the Omnibus Portion of the Agenda).
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14.A.2) Purchase of Stryker Stretcher for Fire Department. See, Village Staff Memo dated March 14, 2023. (Motion listed below under the Omnibus Portion of the Agenda).
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14.B. Engagement & Communications Committee: No Report.
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14.C. Fiscal Accountability & Government Transparency Committee.
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14.C.1) FY 2023 - FY 2024 Annual Budget Review
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14.D. Infrastructure & Sustainability Committee: No Report
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14.E. Ordinance & Policy Committee: No Report
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14.F. Planning & Development Committee: No Report
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15. SPECIAL VILLAGE BOARD MEETING AGENDA ITEMS:
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16. Omnibus Agenda Items:
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16.A. Motion to Approve the monthly Financial Report in the amount of $1,590,308.78.
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16.B. Motion to Approve the Warrant List #200535 dated March 9, 2023 in the amount of $2,047,543.47.
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16.C. Motion to Approve and Authorize the Execution of an Engagement Letter with Ryan LLC (formerly known as Kane, McKenna and Associates) for the performance of Professional Services Relating to all Active Tax Increment Financing Districts Within the Village of Maywood
Attachments:
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16.D. Motion to Approve and Authorize the Execution of an Engagement Letter (Camiros) for the Performance of Professional Services Relating to Zoning Code Updates Responding to 180 Day Moratorium (Salon, Barber and Nail Shops, Live Music Permits, Pop-Up Retail, Special Event Space, Tobacco Shops and Fast Food).
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16.E. Motion to Approve and Authorize the Execution of Imperial Realty Letter dated 1.15.2023 for Term Extension of Communications Facilities Interagency Lease Agreement with Imperial Realty Co. & Klairmont Family Associates, LP (Village Security Camera / Antennas) [New Term: May 1, 2023 to April 30, 2024; Base Rent: $100.000 per year; Annual Electric Fee: $150.00].
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16.F. Motion to Ratify Approval and Execution of a Demolition Contract (Spirit Wrecking & Excavation) dated 2.13.2023 for Demolition and Debris Removal of Fire Damaged House at 801 South 7th Avenue (Emergency Work) in the amount of $23,000.00, with a waiver of the competitive bidding process.
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16.G. Motion to Approve and Authorize the Execution of a Quote #772 dated 12/9/2022 from Westchester Lock & Key, Inc. of Westchester, Illinois for Purchase and Installation of New Security Locks and Keys for the Maywood Police Station in the amount of $5,063.00, with a waiver of the competitive bidding process.
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16.H. Motion to Approve purchase of a Stryker Power Stretcher (PPXT Cot & Antler Fastener) for the Fire Department from Stryker of Chicago, Illinois in the amount of $27,151.47, with a waiver of the competitive bidding process.
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16.I. Motion to Authorize and Direct the Edelson Law Firm to complete and submit, on behalf of the Village of Maywood, the Participation Instructions for “Opting-In” to the Participation Agreements / National Settlement Agreements Regarding Opioid Class Action Litigation with Pharmaceutical Manufacturers Teva and Allergan, and Pharmacies CVS, Walgreens and Walmart and to Further Approve and Authorize the Execution of those Participation Agreements / National Settlement Agreements by the Village President and the Village Clerk, or their designees, or the Edelson Law Firm
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16.J. Motion to Direct the Village Manager to send a Notice of Non-Renewal of ProChamps Agreement to Property Registration Champions, LLC (“PRC”) to discontinue the Property Registration and Enforcement Services under Maywood Village Code, Section 150.031 (Registration of Foreclosing Mortgaged Property and Vacant Property).
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16.K. Resolution Approving and Adopting an Administrative Policy for obtaining Handicapped Parking Signs or Drop-Off Zone Permits for Persons with Disabilities.
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16.L. Resolution Authorizing and Approving the Execution of and the Filing of an Application by the Village of Maywood for a project to be funded under the Cook County 2023 Invest in Cook Program and Confirming the Financial Commitment of the Village (Project: South Maywood Drive from West Village Limits to 19th Avenue Roadway Improvements).
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16.M. Resolution Authorizing and Approving the Execution of and the Filing of an Application by the Village of Maywood for a Project to be funded under the Community Development Block Grant Program for the 2023 Community Development Block Grant Program Year (2024 CDBG Project: 21st Avenue from Van Buren Street to Wilcox Street Roadway Improvements).
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16.N. Resolution of the Village of Maywood Accepting Grant Funds from the Illinois Housing Development Authority's Strong Communities Program, and Approving and Authorizing the Execution of the Program Funding Agreement.
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16.O. Resolution Approving and Authorizing a Professional Services Agreement with Milberg Coleman Bryson Phillips Grossman PLLC (D/B/A HERA - Property Registry) for Property Registration and Enforcement Services Pursuant to Maywood Village Code, Section 150.031 (Registration of Foreclosing Mortgaged Property and Vacant Property).
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16.P. Ordinance Amending Schedule VI (Traffic Signs) of Chapter 75 (Traffic Schedules) of Title VII (Traffic Code) of the Maywood Village Code (Signs Authorized: Stop Signs for the Eastbound and Westbound Traffic at the Intersections of 10th Avenue and Oak Street and 12th Avenue and Oak Street)
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16.Q. Ordinance Authorizing the Creation and Issuance of Class "C" Liquor License (Temporary Special Event Liquor License for Non-Village Owned Property) to Applicant Maywood Park District for the "2023 Wine Down Wednesdays" Special Events to be held at the 50 West Madison Street Property (2023 Special Event Dates: June 14 and 28, July 12 and 26, and August 9 and 23) with the waiver of the payment of the liquor license fees ($75.00 per event), the special event license fees ($75.00 per day for each event) and the background check.
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16.R. Ordinance Authorizing the Creation and Issuance of a Class "E" Liquor License (Temporary License to Sell or Transfer Liquor on Municipally Owned Property) (2023 Maywood Fest: September 8 through 10, 2023, Other 2023 Village Special Event Dates: February 18, March 18, May 13, and December 20) with the waiver of the payment of the liquor license application fees ($75.00 per event), the special event license fees ($125.00 per day for each event) and the background check. (Attachment same as Omnibus Item Q)
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16.S. Resolution Authorizing the Approval and Execution of Change Order No. 2 to Master Services Agreement, Addendum to Agreement, Installment Payment Agreement and State of Work with Impact Networking, LLC for IT Support Services, and Purchase and Maintenance of IT Equipment (Software Licensing Upgrades for Access to Government Community Cloud)
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17. New Business:
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18. Old Business:
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19. Board of Trustee Comments:
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20. For Discussion Only Items:
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21. Closed Meeting Session
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21.A. Pending Litigation (5 ILCS 120/2(c)(11)).
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21.B. Probable and Imminent Litigation (5 ILCS 120/2(c)(11)).
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21.C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body. (5 ILCS 120/2(c)(1)).
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21.D. The purchase or lease of real property for use by the Village (5 ILCS 120/2(c)(5)).
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21.E. The setting of a price for sale or lease of property owned by the Village (5 ILCS 120/2(c)(6)).
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22. Adjournment
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