June 1, 2021 at 7:00 PM - Special Village Board Meeting

1. CALL TO ORDER

2. ROLL CALL

3. INVOCATION

4. PLEDGE OF ALLEGIANCE TO THE FLAG

5. APPROVAL OF MINUTES FOR SPECIAL BOARD MEETING OF THE BOARD OF TRUSTEES, TUESDAY, MAY 18, 2021.

6. OATHS, REPORTS, PROCLAMATIONS, ANNOUNCEMENTS AND APPOINTMENTS

7. FINANCE MANAGEMENT REPORT(S):

7.A. Approval of the Village of Maywood Warrant List No. 200514 through May 26, 2021 in the amount of $103,605.26.

7.B. Discussion pursuant to the Village of Maywood Open Invoices Report as of May 26, 2021 in the amount of $1,813,192.97.

8. VILLAGE PRESIDENT REPORT AGENDA ITEMS: THEME,  "MOVING MAYWOOD FORWARD TOGETHER"

8.A. Discussion and consideration to approve a quote received from Home Improvements USA for an Apparatus Floor Roof Replacement Proposal for Fire Station No. 1.(Fire Dept.)

8.B. Discussion and consideration regarding Maywood Police Department Proposal No. 07 pursuant to citizens lodging a complaint concerning visibility problems at the intersection of South Twentieth at Madison intersection. 

8.C. Mayor Booker's agenda items for discussion: 
*  Discussion on Community Engagement Manager position replacing Mayor's
   Administrative Assistant
*  Discussion on Maywood Collaborative Community Calendar
*  Discussion and Consideration on Interim Village Manager
*  Discussion and Consideration to hold Special Board Meeting, Tuesday, June 8, 2021
*  Discussion and Consideration for Maywood Board Planning Workshop, Saturday, June
   25, 2021
*  Discussion and Consideration on Management Agreement with Maywood Park District
*  Discussion of Trustee Chaired Committees

9. PUBLIC COMMENT:

10. VILLAGE MANAGER REPORT AGENDA ITEMS:  None

11. VILLAGE ATTORNEY REPORT AGENDA ITEMS:

11.A. Memorandum dated May 26, 2021 from Klein, Thorpe and Jenkins, Ltd. regarding feasibility of forming additional TIF District within the Village, with attachment.

11.B. Orientation for Newly Elected Officials, and Board/Committee/Commission Members (set date). No attachments

12. OMNIBUS AGENDA ITEMS:

12.A. Approval of payment to Accu-tron Computer Service for computer consulting services for the month of June 2021 in the amount of $6,300.00.

12.B. Approval of payment to Allied Waste Service for garbage service provided for the Village of Maywood for the month of April 2021 in the amount of $159,520.00.

12.C. Approval of payment to Cook County Department of Public Health for Retail Food Establishment Reports provided to the Village of Maywood Community Development Department for January 2021in the amount of $6,600.00.

12.D. Approval of payment to Fleet Services for Retail Fuel Purchases provided for the Village of Maywood in the amount of $19,283.06.

12.E. Approval of payment to H&H Electric for street light maintenance and repair for the Village of Maywood Public Works Department in the amount of $34,200.96.

12.F. Approval of payment to Municipal Employee V.E.B.A. Trust for the Village of Maywood pursuant to Health and Dental Insurance for the month of May 2021 in the amount of $105,403.90.

12.G. Approval of payment to NeoGov for subscription fees for the Village of Maywood during the period of 3/28/2021 to 3/27/2022 in the amount of $5,522.90.

12.H. Approval of payment to T.P.I. for plumbing and building inspections for the Village of Maywood Code Enforcement Department in the amount of $8,159.73.

12.I. Approval of payment to Triggi Construction for 2020 Alley and Roadway Improvements Project in the Village of Maywood in the amount of $100,962.77.

12.J. Approval of payment to the Village of Melrose Park for water services provided to the Village of Maywood 03/20/2021 to 4/19/2021 in the amount of $45,650.15.

12.K. A RESOLUTION APPROVING AND AUTHORIZING EXECUTION OF A 2021 MEMORANDUM OF UNDERSTANDING (NON-EMPLOYEE DEPUTIZATION) BETWEEN THE VILLAGE OF MAYWOOD AND THE COOK COUNTY SHERIFF'S OFFICE IN REGARD TO PARTICIPATION OF ONE MAYWOOD POLICE OFFICER ON THE COOK COUNTY HIGH INTENSITY DRUG TRAFFICKING AREA TASK FORCE, with a cover memo dated May 26, 2021 from Klein, Thorpe and Jenkins, Ltd. 

12.L. A RESOLUTION APPROVING AND AUTHORIZING EXECUTION OF A 2021 RECIPROCAL REPORTING AGREEMENT ENTERED INTO BETWEEN THE VILLAGE OF MAYWOOD AND MAYWOOD-MELROSE PARK-BROADVIEW SCHOOL DISTRICT NO. 89, with a cover memo dated May 26, 2021 from Klein, Thorpe and Jenkins, Ltd.

12.M. A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A BID RESPONSE AND CONSTRUCTION CONTRACT BETWEEN THE VILLAGE OF MAYWOOD AND SUBURBAN GENERAL CONSTRUCTION, INC. IN THE AMOUNT OF $694,293.62 TO COMPLETE THE MADISON STREET WATER MAIN IMPROVEMENTS PROJECT AND AUTHORIZING THE EXPENDITURE OF TIF FUNDS TO PAY FOR THE WORK, with a cover memo dated May 26, 2021 from Klein, Thorpe and Jenkins, Ltd.

12.N. A RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND THE MAYWOOD PARK DISTRICT, AND THE CONVEYANCE OF CERTAIN VILLAGE-OWNED PARK PROPERTY, EQUIPMENT AND FACILITIES, INCLUDING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND THE MAYWOOD PARK DISTRICT RELATIVE TO THE CONVEYANCE OF VILLAGE-OWNED PARK PROPERTY, EQUIPMENT AND FACILITIES (Exhibit "1" to the Resolution), with a cover memo dated May 26, 2021 from Klein, Thorpe and Jenkins, Ltd.

12.O. Statement for Legal Services for March 2021 Pertaining to General Matters, in the amount of $2.554.00, with a cover memo dated May 26, 2021 from Klein, Thorpe and Jenkins, Ltd.

12.P. Statement for Legal Services for March 2021 Pertaining to Employment and Labor Matters, Economic Redevelopment Matters and Miscellaneous Matters, and Litigation Matters, in the total amount of $19,100.20, with a cover memo dated May 26, 2021 from Klein, Thorpe and Jenkins, Ltd.

13. NEW BUSINESS AGENDA ITEM(S):

13.A. A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A RESIGNATION AND SEVERANCE AGREEMENT AND RELEASE OF ALL CLAIMS (WILLIE NORFLEET, JR.) with a cover memo dated May 26, 2021 from Klein, Thorpe and Jenkins, Ltd.

13.B. MOTION TO APPOINT AN ACTING VILLAGE MANAGER PER VILLAGE FISCAL AND INVESTMENT POLICY. (No Attachments)

14. OLD BUSINESS AGENDA ITEM(S):

15. BOARD OF TRUSTEES COMMENTS:

16. FOR DISCUSSION ONLY ITEM(S):

17. CLOSED MEETING SESSION ITEM(S):

17.A. Pending Litigation per 5 ILCS 120/2(c)(11)

18. ADJOURNMENT